Michael Stevens Consulting is an international Human Resource Development & Management
Consulting practice firm, with offices in Lagos, Port-Harcourt and Calabar, as well as in Accra, Ghana. Plans are at advanced stage to open subsidiaries in The Gambia, Sierra-Loan and Liberia.
Michael Stevens consulting is recruiting to fill the position of:
Job Title: Administrative Officer
Location: Rivers
Reporting To: Chief Executive
Main Duties
Responsible for the day-to-day general administration of the organisation, assisting the Chief Executive and supporting the staff team.
Principal Tasks & Responsibilities
Administration:
Act as the main point of contact for visitors and callers, including reception duties.
Provide general administrative support to the Chief Executive and staff team.
Provide support for the arts programme/projects including assisting with administration of project work where appropriate and when agreed.
Undertake general administrative duties including:
General word processing.
Filing, copying and faxing.
Arrange meetings relating to the core operation of the Company.
Arrange hospitality, purchase supplies to ensure the smooth running of the organization on a day to day and as required basis.
Maintain the central filing system, general database and archive.
Provide administrative support for matters relating to the premises and operations
including security, alarms, opening, insurance and transport.
Collation and distribution of minutes, reports and other documents.
Dealing with incoming and outgoing mail and general emails.
Ordering of equipment, materials and office supplies.
Minute taking for Board, team meetings and other meetings as required.
Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed.
Administer the petty cash system and ensure appropriate record keeping.
Prepare contracts for suppliers as advised.
Assist in matters relating to marketing and publicity for the Company.
Other Duties:
Work alongside other staff to contribute to the development of the organisation as a whole.
Ensure policies and best practice are adhered to, including health and safety, equal opportunities and customer care, at all times.
Line Management:
Management and supervision of subordinate staff as agreed.
Miscellaneous:
Undertake such other duties and responsibilities of an equivalent nature as from time to time may be required, in consultation with the Chief Executive.
Work and attend evening and weekend events and meetings as related to the duties of the post as agreed with the Chief Executive.
How to Apply
Interested and qualified candidates should forward their CV’s to: info.portharcourt@michaelstevens.com.ng and copy ms.consulting@live.com
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