Finance and Administration Manager Job in Abuja at Propcom Mai-karfi

Propcom Mai-karfi, a six-year project working to improve the livelihoods of Nigeria’s rural poor
through targeted market initiatives, is seeking a high-performing, results-oriented professional to serve as Finance and Administration Manager.
Propcom Mai-karfi aims to increase incomes for 500,000 poor Nigerians, including 50% women, by enhancing employment opportunities and improving productivity in selected agricultural and other rural markets in northern Nigeria. Propcom Mai-karfi, which runs through December 2017, is managed by GRM International, in partnership with Technoserve, for the UK Department for International Development.

Propcom Mai-karfi is seeking to employ a suitable and qualified candidate for the position of:

Job Title: Finance and Administration Manager

Location: Abuja

Job Description
The current Finance and Administration Manager will be going on maternity leave and thus we need a temporary Finance and Administration Manager for a maximum of six months from mid-March 2015 The Finance and Administration Manager will lead the Finance and Administration team.

Responsibilities
Financial Management:

    Monitor expenditures against programme budget
    Track monthly expenditures against forecast and work plan budgets making adjustments as required by conducting bi-monthly programme-wide activity review and reviewing fund requests accordingly.
    Ensure all accounting and reconciliatory functions of the programme are aptly executed ensuring a clear audit trail according to GRM and DFID approved guidelines through effective supervision of the programme Cash Officer and the Finance Manager
    Ensure the appropriate use of programme codings and the up to date documentation and reconciliation of all programme expenditure and PVs.
    Manage staff payroll as well as monthly deductions and remittances.
    Manage all programme banking requirements ensuring that clear audit trails are left of all transactions.
    Prepare monthly financial reports and quarterly budgets for the programme management unit (GRM Nigeria Office)
    Work with the programme management office to review and verify monthly invoices to DFID.
    Ensure and weekly monthly accounts are complete and accurate
    Work closely with Team Leader and Director on resource management, conducting relevant analysis to provide information for resource decisions
    Oversee all project accounts through the effective management of the Finance Officer

Contracts and Grants Management

    Facilitate the evaluation of tenders and contract negotiations with service providers including all provisions for rent
    Review and finalise TORs and related documents for all tenders
    Ensure the existence and implementation of clear programme contracting guide lines
    Ensure all approved contracts and grants are in line with set programme contacting and grant management guidelines.
    Oversee the implementation of facilitation fund (FF) and grant fund (GF)
    Liaise with the Intervention Managers on the monitoring of performance and timely submission of deliverables as agreed by contract and grant terms of agreements
    Ensure the existence and utilization of effective contracts and grants tracking and management systems

General Operations

    Oversee the consistent smooth running of office facilities at all times by supervising the effective management of the Operations and Finance team.
    Coordinate all programme HR and personnel matters and actions through the programme Personnel Manager
    Oversee all IT, security and logistics requirements of the programme in accordance with set programme guidelines as well as DFID and GRM guidelines.

Required Skills & Experience
The Finance and Administration Manager should have:

    A Master’s degree or similar qualification in Business, Economics or similar;
    Substantial experience in managing and administering development projects
    Experience in managing, coaching and leading a team within the international development projects sector
    Previous accounting experience
    Previous international development project experience is highly desirable
    Familiarity with project management, budgeting and other systems
    Well-developed organizational skills and the ability to combine attention to detail with a view of strategic priorities
    Knowledge of contracting regulations, contract procedures and reporting requirements

Remuneration
In return we offer:

    A friendly and team-based working environment in Abuja.
    Opportunity to collaborate with national and international colleagues.
    Opportunity to make a vital contribution to an innovative Nigerian development programme.
    A competitive salary with benefits.


How to Apply

Interested candidates should send their CV’s, (maximum of three pages), full details of two referees, salary history and a 1 page covering letter outlining how your skills and competencies match the requirements of this post to: FAMrecruit@propcommaikarfi.org

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