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Save the Children Vacancy in Gombe for Field Manager

Save the Children is a leading international organization helping
children in need around the world. First established in the UK in 1919,
separate national organizations have been set up in more than
twenty-eight countries, sharing the aim of improving the lives of
children through education, health
care and economic opportunities, as
well as emergency aid in cases of natural disasters, war and conflict.

In Nigeria, Save the Children has been working since 2001. The early
focus was on getting children actively involved in shaping the decisions
that affect their lives. Today, Save the Children is working in seven
federal states – Zamfara, Yobe, Jigawa, Katsina, Kano, Bauchi and Kaduna
– focusing on providing basic healthcare and protecting children.

We are recruiting to fill the position of:

Job Title: Field Manager

Job ID: #1191296
Location: Gombe

Job Description

  • The Field Manager will be responsible for the day to day management of Save the Children’s Programme in Gombe.
  • This includes responsibility for ensuring integrated, high
    quality program delivery and a safe and effective presence of Save the
    Children in Gombe, oversight and ultimate responsibility for the timely
    delivery of projects, currently across all sectors: Child Protection,
    Health, including WASH and Education; as well as maintains effective
    relationships with all other key players in the area (NGO, UN, and
    governmental) to ensure effective coordination of activities and ability
    to implement.
  • S/he is also responsible for the efficient and effective
    operation of support services – Logistics, Security, Finance and Human
    Resources/administration.
  • In coordination with the, Country Director, Director for Program
    Operations, Humanitarian Program Manager and other senior staff, s/he
    has overall responsibility for safety of staff and security of staff and
    operations in the field site.
  • S/he is responsible for team leadership, human resources
    management, oversight of all programs, and management of SC facilities
    and assets in the locality.

Qualification and Experience

  • Degree in a related field, masters preferable
  • Three years related experience
  • Three years progressive non-profit work experience with international humanitarian programmes.
  • Good financial, budget and grant management skills
  • Able to work and travel in difficult conditions
  • Able to work with diverse team members
  • Good training skills, with a proven ability to build capacity of others in report writing.
  • Solid Knowledge of donor funded projects (ECHO, USAID, DFID, etc.)
  • A proven understanding of development issues in the country and region.
  • Management and supervisory experience.
  • Established excellence in written communication, including the preparation of complex documents to meet strict deadlines
  • Strong personal communication skills, ability to facilitate liaison between different sectors.

Desirable:

  • Must be from the North East. (Particularly Gombe or Bauchi)

Key Areas of Accountability
Oversees Save the Children’s programs and operations in Borno:

  • Manages the financial, administrative, logistics, IT, and other operational aspects in the field site.
  • Ensures compliance with donor requirements, including FSL, ECHO,
    DFID and U.S. government regulations for USG-sourced funding. Supports
    development of proposals and reports for donors and others. Facilitates
    donor and other visits as requested.
  • Ensures effective representation and coordination with local government, communities, and NGO partners.
  • Maintains effective implementation of security guidelines and reporting.
  • Manage FSLs and other related budgets and grants.
  • Supervises Sectoral Program Managers and or Technical Advisors
    based in the field site, providing managerial guidance and support, and
    ensuring effective communication and coordination among programmes,
    including ensuring integration where appropriate.
  • Ensures effective performance and coherence of the staff team
    through holding regular meetings and implementing regular training,
    support, and performance evaluation of staff.
  • With support from Human Resources in Abuja, ensures sufficient
    staffing to perform all programmatic and operational responsibilities.
  • Participates in developing the program strategy for Save the
    Children in Nigeria and in setting policies relevant to field
    operations.

Leadership and overall management:

  • Ensure vision, mission and values of Save the Children are clearly and properly understood and upheld by all staff in Gombe.
  • Maintain Save the Children’s organizational and operational
    policies and procedures in the Gombe Field Office. This includes Code of
    Conduct, Child Safeguarding Policy, Fraud Policy, the Minimum Standards
    of Humanitarian Relief, etc.
  • Responsible for the overall management and supervision of
    programme, finance, logistics, HR, and administration functions in Gombe
    Office.
  • Maintain awareness on legal cultural/traditional issues and
    ensure these are considered in the implementation of the programme if
    required and relevant.
  • Monitor the operating context, identifying changes to the
    context, identifying constraints and challenges and taking relevant
    actions in consultation with the Deputy Director of Operations, and
    Programmes Staff.

Management of Programme Implementation:

  • Facilitate and coordinate implementation of planned activities, providing support to ensure high quality of implementation.
  • Bear ultimate responsibility for ensuring the planned activities are implemented according to the operational plans and budget.
  • Ensure an integrated approach to programme implementation in order to maximize resource utilization and synergy.
  • Ensure that all activities are in compliance with Save the
    Children’s and donor requirements, regulations and policies; and as per
    the approved plan/proposal.
  • Facilitate and coordinate with Deputy Director of Programme
    Operations, Humanitarian Program Manager, Director of Program
    Development and Quality to ensure technical support and capacity
    development of programme staff in Gombe.
  • Work closely with Programme Advisors to ensure teams receive the necessary support to deliver quality programmes.

Monitoring, Reporting and Learning:

  • Work closely with Monitoring, Evaluation, Accountability and Learning advisors to build field staff capacity.
  • Ensure monitoring systems and procedures as well as
    documentation and information management systems are being utilized
    properly and projects are regularly monitored in Gombe.
  • Responsible for the enforcement of reporting requirements and
    procedures for grants and timely submission of reports to Humanitarian
    Program Managers, thematic Program Advisors, Deputy Director of Program
    Operations, Director of Program Operations, Director of Program Design
    and Quality, Director of Finance for all projects implemented in Gombe.
  • Facilitate and coordinate the preparation and provision of
    information and data to Learning and Development Unit for quarterly and
    annual reports of the country programme.
  • Collate and produce monthly reports and weekly SITREPS.
  • Ensure that all reports (i.e. logistics, HR and finance, donor
    as well as program) are of good quality and produced timely and sent to
    the appropriate authority at Abuja

Administration and Management of Support Functions:

  • Ensure proper control and usage of Save the Children assets and
    funds in Gombe – providing direct oversight on finance, logistics, HR
    and admin functions
  • Ensure the programmes in Gombe provide value for money
  • Work closely with the logistics department to coordinate and
    follow-up on the procurement and delivery of goods and services for the
    programme and the programme offices.
  • Provide the key communication link to the head office and other
    field offices to share learning, secure appropriate support and update
    them on progress of the work underway.

Budget Follow up and Ensuring Financial Compliance:

  • Accountable for management and monitoring of assigned budget in his/her capacity as budget holder.
  • Work with the finance department and Finance Director to ensure
    accurate budget control for financial management at the field in line
    with project/grant proposals.
  • Facilitate and coordinate the preparation of cash flows and budget phasing in of projects to be implemented in Gombe.
  • Facilitate and coordinate budget revisions for projects/grants as required.
  • Ensure the effective compliance of Save the Children and donor finance and grant procedures and requirements.
  • Coordinates and facilitates the work of the finance team in Gombe office.
  • Ensure the financial reporting and forecasting to the country
    office is accurately and efficiently carried out within the right
    timeframe.

Human Resource Development and Management:

  • Build a high performing team in Gombe who deliver results for children.
  • Ensure staffing levels, management structures, and personnel
    processes are appropriate and effective to enable the smooth
    implementation of the programme, including appropriate recruitment and
    induction processes.
  • Ensure the Save the Children Child Safeguarding Policy is
    understood by all staff in Maiduguri that it is integrated into all
    aspects of the teams’ work.
  • In collaboration with the HR/Admin officer, guide and support
    staff in their development, planning succession, and taking prompt
    action to address issues of under performance and other issues impacting
    on professional conduct or implementing duties and responsibilities.
  • Ensure staff in Gombe receives regular support, supervision and performance appraisals in line with HR procedures and protocols.

Representation of Save the Children in the field region:

  • Represent Save the Children in Gombe, in relation to programme
    implementation and maintaining a strong link with community leaders,
    government, NGOs and UN organizations in the area.
  • Establish and maintain contact with all key actors as relevant
    for the programme implementation – military, government, UN, NGOs,
    partners – and establish mechanisms for contacting local community
    organizations in line with key thematic areas of work and assess
    capacity/resources to respond.
  • Advocate on the issues and rights of children in Gombe districts in order to improve policy and practices.

Safety and Security Management:

  • Serve as the overall security focal point for the Area of Operation.
  • With support from the Safety and welfare officers, provide
    regular updates and analysis of the security situation of the Area of
    operation to the Deputy Director of Programme Operations, Head of Safety
    and Security, National safety and Security Manager and the Country
    Director as appropriate.
  • With the Safety and Security Officers develop and implement
    effective safety and security procedures ensuring that these are updated
    and revised at regular intervals and that new programmes are built
    around security considerations.
  • Take a lead role in monitoring the security situation in Gombe
    and update and implement Save the Children safety and security policies
    and procedures.
  • Ensure security plans and guidelines and in place, are regularly reviewed and are upheld.
  • Assist the Safety and Welfare officers’ in the development of
    security procedures and protocols for the field and sub offices under
    the Area of Operation and ensure an understating and adherence of the
    same.
  • Have an overview of the political and security context in field
    locations and how their changes may affect the programme’s work and
    ensure that this is communicated regularly to the Senior Management
    Team.

How to Apply
Interested and qualified candidates should send their C.V and qualifying statements to: Nigeria.OperationsVacancy@savethechildren.org
explaining why you are suitable for the position you are applying for.
State position clearly in the subject field as applications without
appropriate subject will be disqualified.

Note: Also, applications received after the above closing date will not be considered

Deadline  12th October, 2015.

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