A Development Organization is seeking applications from qualified Nigerian nationals for the following positions:
Job Title: Office Manager
Location of Position: Yola (1) & Damaturu (1)
Position Start Date:
The Office manager will be responsible for organizing all of the administrative activities that facilitate the smooth running of the state office. H/She will maintain effective administrative system, which support the logistics and activities of the program, ensure that office equipment is maintained, relevant records are up to date and that all administration processes work effectively. In addition, H/She will support the program operations by maintaining office systems and supervise support staff. This position will be based in each of the state offices – Yola & Damaturu.
Reporting & Supervision:
The Office Manager will report to the State Program Manager.
Primary responsibilities include but are not limited to the following:
Maintains and organize the office operations and procedures; designing and managing the filing systems; reviewing and approving supply requisitions (stationery, equipment & utility payments); and supervising clerical/support staff (i.e. cleaners, drivers, etc.)
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
Vendor Management & Office Administration (Adequacy of Stationary / Provisions / Refreshments / adequacy of Sub Staff) Courier & Dispatch (Inward / Outward / Outstation) / also making record of local maintaining).
Co-ordination and maintenance of systems related to Housekeeping.
Managing vendors and keeping track of cycle of all maintenance contracts.
Maintaining the condition of the office facilities and arranging for necessary repairs
Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Coordinate and maintain the office fleet management and efficient use of project vehicles and other transport services in support of program objectives
Coordinate travel bookings for the state office – flights, hotel, airport pick up/drop off
Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
Achieves financial objectives by preparing and managing budgets for office expenditures; analyzing variances; initiating corrective actions
Reviewing and updating Health and Safety Policies and ensuring they are observed;
Arranging regular testing for electrical equipment and safety devices
Contributes to team effort by accomplishing related results as needed.
Perform other tasks, as assigned.
An HND or Degree in Business administration/Management, Public administration in related field is required
Minimum of 3 years of relevant work experience.
Experience working on development funded programs be added advantage
Demonstrated ability to solve challenging and complicated administrative issues.
Experience with budgeting and cost analysis.
Strong organization and communication skills.
Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
Ability to work under pressure and efficiently handle multiple tasks
Ability to work under own initiative or as a part of a team
Experience of working in a conflict environment is a plus.
Fluency in oral and written English is required.
Must be an indigene and be residence in the work location
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required
How to Apply
Interested applicants for this positions MUST submit the following documents by 6th November, 2015:
A current resume or curriculum vitae (CV) listing all job responsibilities AND
A cover letter.
Please reference the job title and location on the cover letter and resume/CV.
Alternatively, Please Submit Applications to:
PO Box # 20350
ATTN: Human Resources Office
Abuja FCT, Nigeria.
Or to the following e-mail address: email@example.com
Only short-listed candidates will be contacted.