We have a great opportunity for an international experienced, result-oriented and self-motivated Executive Assistant. The candidate will provide administrative support to the Partner at a Law Firm.
Job Title: Executive Assistant
The candidate must be enthusiastic, flexible, well-organized and a team player with strong interpersonal and communication skills. Should have the ability to operate well in a fast-paced, ever-changing environment. Must possess the ability to switch priorities on a dime, and maintain grace under pressure. Extensive experience supporting C-level executives is preferred.
RESPONSIBILITIES
Calendar management – coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, etc.
Event management – organization of biannual Executive Management Team meetings, quarterly meetings, volunteering events, off-sites, dinners, etc.
Project management of intermediate complexity.
Play a key role in creating and building presentations for the wider team including PowerPoint slides, preparing and integrating financial data into presentations, incorporating multi-media materials (video, music, web content etc).
Coordinate complex business and personal travel accommodations (domestic and international).
Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.
Build relationships with other high ranking Executives within and outside the company and function as a liaison to the Partner.
Expense management duties, which includes submitting expense reports in a timely manner.
Offer a flexible schedule to support Month End and Quarter End Close as needed, which may include evening and weekend availability.
EDUCATION AND EXPERIENCE
Minimum 6 years’ experience as an executive assistant supporting senior leaders/executives with a track record of consistently executing tasks within defined timelines.
Must have experience supporting Board of Directors
Very Strong Word, PowerPoint and Outlook email & calendar system.
Experience with the setting up and management of virtual meetings and tools e.g. GoTo Meetings, conference calls, Google Hangout, etc
Willingness and ability to work some evenings/weekends as required.
Travel as needed up to an estimated 5%.
Global exposure in dealing with various cultures/personal styles a plus.
SKILLS AND COMPETENCIES
Collaborative: You’re a team player and it shows. No task is too small. You’re happiest when you’re contributing to a project. You’re quick to notice the details you manage and how they contribute to the greater whole.
Forward-thinking: You make ideas action. You think ahead and adapt to and embrace a changing environment. You come with prior experience and tangible examples of past jobs where you’ve managed projects successfully.
Communicative: Grace under pressure. That’s what you have. You’re indispensable to bosses, and teammates alike for your calm, direct approach to communication.
How to Apply
Click here to Apply Online
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