Latest Job Vacancies at AS Operations West Africa Ltd Abuja

AS Operations West Africa Ltd. (ASO) is a Nigeria-registered subsidiary of Adam Smith International (ASI). ASO provides operational support to three DFID-funded projects in Nigeria, i.e. NIAF, GEMS and ENABLE. Operational services include IT and Communications; Residential and Hotel Accommodations; Administrative Support; Domestic Ground and Air Transportation; International Travel and Protocol; and, Security Services.

We are recruiting to fill the position of:  




Job Title: Administrative Assistant
Position: 0104
Location: Abuja

Job Summary

• Based in Abuja, this position works within the Management Section of a mid-sized operational services company. Among our clients is a leading international advisory firm that works throughout the world to help reform and improve economies and institutions
• This mid-level administrative position provides support to management by carrying-out a coordinating role that ensures office operations are timely and are performed in an effective and efficient manner.

Responsibilities

• Tracking and prioritizing all incoming emails;
• Addressing telephone and email enquiries;
• Creating and maintaining filing systems;
• Maintaining and tracking budgets;
• Scheduling and attending meetings, creating agendas and taking minutes;
• Keeping diaries and arranging appointments; and
• Other related duties.

Knowledge, Skills and Abilities

• Excellent organizational skills;
• Excellent customer service skills;
• Excellent problem solving skills;
• Attention to detail;
• The ability to plan your own work, work on your own initiative and meet deadlines;
• The ability to manage pressure and conflicting demands and prioritize tasks and workload;
• Above-average oral and written communication skills in English;
• Average oral communication skills in Hausa and Igbo;
• Tact, discretion and respect for confidentiality at all times;
• A pleasant, confident telephone manner;
• Reliability and honesty;
• Above-average knowledge of MS Office including Excel, PowerPoint and Word;
• Excellent research and presentation skills.

Education and Experience

• A first level Degree in Business Administration or Public Administration;
• Previous work experience in an administrative or secretarial role is required;
• Extensive experience with the use of Excel, Word and PowerPoint.

Remuneration
Salary is based on an established, posted pay scale. This position is classified as an Administrative Services Level 6.

Job Title: Accounting Assistant
Position: 0602
Location: Abuja

Job Summary

• Based in Abuja, this position works the Accounting Services Section of a mid-sized operational services company. Among our clients is a leading international advisory firm that works throughout the world to help reform and improve economies and institutions
• This is a mid-level administrative position which provides accounting support to the client by performing a number of financial tasks.

Responsibilities

• Management of a payment voucher system;
• Posting transactions to an accounting system;
• Filing completed documentation;
• Following up with clients on all finance related matters;
• Ensuring that work is carried out quickly and accurately;
• Ensuring that timelines are met and delays are communicated;
• Working within a team environment to share workload; and
• Other related duties.

Knowledge, Skills and Abilities:

• Ability to accurately transfer data from one source to another;
• Ability to perform advanced accounting functions;
• Knowledge of internal controls and accounting functions;
• Ability to use a personal computer, email, Excel and Word
• Ability to communicate effectively, orally and in writing (English is required for this position)
• Ability to effectively prioritize tasks; and
• Knowledge of the double entry principle of accounting.

Education and Experience

• B.Sc Degree in Accounting or a related field of study;
• Experience with the use of a variety of computer applications including Excel and Word

Remuneration
Salary is based on an established, posted pay scale. The position is classified as an Administrative Services Level 5.

Job Title: Office Receptionist and Cleaner
Position: 0453
Location: Lagos

Job Summary

• Based in Lagos, this position works within the ASO State Office of a mid-sized operational services company.
• Among our clients is a leading international advisory firm that works throughout the world to help reform and improve economies and institutions
• This position provides support to 3 key clients by providing administrative and clerical support for the office operations

Responsibilities

• Receiving and registering visitors to the office and controlling the movement of guests while in the building
• Managing the conference room and meeting rooms for cleanliness
• Providing clerical support such as scanning, photocopying and printing of documents for clients
• Managing the inventory of kitchen consumables, office and cleaning supplies
• Assisting with the cleaning of kitchen and restroom facilities
• Providing support and back up to the ASO State Office Administrator

Knowledge, Skills and Abilities:

• Excellent customer service skills
• Excellent problem solving skills
• Ability to identify and report potential problems in a timely manner
• Ability to carry out work quickly and with minimal errors
• Ability to communicate effectively, orally and in writing (English is required for this position)
• Willingness to work under pressure with minimum supervision
• Knowledge of MS Office including Excel, PowerPoint and Word
• Knowledge of email and internet

Education and Experience

• A secondary school leaving certificate is required (WAEC and NECO)
• Previous work experience in a receptionist role is desirable

Remuneration
Salary is based on an established, posted pay scale. The position is classified as a Support Services Level 6


Job Title: Assistant General Manager, Operations

Position: 0101
Location: Abuja

Job Summary

• Based in Abuja, this position is accountable for the day to day operations of a mid-sized operational services company Among our clients is a leading international advisory firm that works throughout the world to help reform and improve economies and institutions
• This is a developmental management position which provides operational support to the client by supervising a team responsible for the following: fleet management, property, IT and Communications, and protocol services
• The work covers a geographic area that includes numerous states including Cross River, Lagos, Kogi, and Osun.

Responsibilities

• Managing the day to day operations of the company for the Central-Southern region;
• Supervising a team of employees across several service lines to ensure client needs are met in a timely and professional manner;
• Developing and implementing policies and procedures to ensure that work is carried out in a planned, acceptable and timely manner;
• Ensuring that records systems for all activities are well-managed and up to date;
• Overseeing the tracking of all assets;
• Carrying out special projects as required;

Ensuring that monitoring systems are developed and in place for high risk activities including:

• Procurement and management of fuel;
• Management of fleet vehicles, including maintenance schedules;
• Management of office and residential compounds, furnishing and equipment; and
• Working with the management team to ensure policies and procedures are aligned across regions and the team works together to meet targets.

Knowledge, Skills and Abilities

• Ability to use a personal computer, email, Excel and Word;
• Ability to communicate effectively, orally and in writing (English is required for this position);
• Ability to effectively supervise staff across a cross section of functions and responsibilities;
• Ability to track purchases and manage assets;
• Ability to write and implement policies and procedures;
• Ability to effectively prioritize tasks; and
• Knowledge of principles of human resource management.

Education and Experience

• M.Sc Degree in Business Administration or a related field of study;
• Extensive experience supervising employees;
• Extensive operational experience; and
• Experience with the use of a variety of computer applications including Excel and Word.

Remuneration
Salary is based on an established, posted pay scale. The position is classified as Management Services Level 10 (developmental).

Job Title: Driver

Location: Abuja

Job Summary

• This position works within the Transport Services section of a mid-sized operational services company. Among our clients is a leading international advisory firm that works throughout the world to help reform and improve economies and institutions
• This position provides support to 5 key clients by providing ground transportation support

Responsibilities

• Operating a variety of vehicles including sedans, trucks and SUVs for the purpose of providing local city support, airport transportation and interstate travel support
• Ensuring that vehicles are kept in a clean and operationally safe condition at all times
• Completing log books and travel records in a neat, precise and timely manner
• Ensuring that Standard Operating Procedures relating to journey management are followed for each and every trip

Knowledge, Skills and Abilities:

• Excellent driving skills
• Excellent customer service skills
• Ability to read and write in English
• Above-average ability to communicate effectively in English; preference may be given to candidates who have other official languages in addition to English
• Ability to carry out basic mathematical calculations
• Knowledge of the rules of safe driving
• Knowledge of the Nigeria Highway Code
• Knowledge of the city road systems of Nigeria including Abuja, Kaduna, Kano, Kogi and Lagos

Education, Experience, Licensing and Certification

• Senior Secondary School Certificate (SSSC) or equivalent
• At least 5 years of recent driving experience with no infractions;
• Preference may be given to candidates who have worked with an NGO, International company or Foreign Embassy
• Extensive driving experience in one or more of the named cities, i.e. Abuja, Kaduna, Kano, Kogi and Lagos
• A valid Nigeria driver’s license
• Preference may be given to candidates with a current First Aid/CPR certificate from a recognized organization
• Preference may be given to candidates who have recently and successfully completed defensive driver training

Remuneration
Salary is based on an established, posted pay scale. This position is classified as a Support Services Level 8

How to Apply
Interested and qualified application package should include:

• A cover letter detailing how you meet the Education and Experience requirements;
• Your CV; and
• Contact details for three recent work-related referees

Email your application package to: gm@asoperations.com “Assistant General Manager, Operations” in the email subject line

Note:

• Only applicants who meet the Education and Experience requirements will be contacted. If you do not meet these, you need not apply.
• Applications received after this time will not be considered.