Nigeria Education Crisis Response Project a USAID funded project aimed at supporting Adamawa, Bauch, Gombe, and Yobe states to expand access to quality, relevant non-formal education and alternative education opportunities for internally displaced persons (IDP) children as well as out-of- school children in host communities, aged 6 to 17 at target locations.
We are seeking application from qualified Nigerian Nationals to fill the vacant position of:
Job Title: Grants Officer
Location: Yobe Office Damaturu
Project Duration: 2 years
Position Start Date: immediately
Reporting: Report to the Grants Manager
Position Summary
- The Grants Officer will be responsible for oversight of all grants activities, including ensuring efficient and proper controls for USAID grant compliance and reporting; coordinating trainings and grants administration with NGOs grantees; and review and submission of financial reports as required for each grant.
Key Roles and Responsibilities
- Reviews sub-grentees liquidation and financial reports and provide summaries to the project’s Grants Manager on a monthly basis.
- Implement procedures and templates to be used for formulating, negotiating, executing, monitoring, and closing grants according to USAID regulations and ECR project’s Grants Manual.
- Regular monitor grantee to ensure compliance with USAID regulations, Grants Manual and the content of sub-agreement.
- Responsible for maintaining grant files and ensuring that are always up-to-date
- Supports project audits, grantor’s audit, or monitoring visits.
- Responsible for entering and maintaining the Creative’s Integrated Management Database System (IDMS) for Yobe state sub-grantees
- Provides mentoring support to strengthen and improve sub-grantees’ management capacity for improved performance
Required Skills & Qualifications
- Bachelor’s Degree in Social Sciences.
- 2-4 years’ experience in grants management, including disbursements and reporting.
- Knowledgeable about USAID Rules and Regulations, previous experience working on USAID funded projects is preferred.
Job Title: IT Officer
Location: Bauchi
Project Duration: 2 years
Position Start Date: Immediately
Reporting: Report to the Project Director.
Position Summary
- The IT Officer will be responsible for overseeing the installation, usage, and maintenance of the office IT system, as well as troubleshooting and being involved in ICT solutions.
Key Roles and Responsibilities
- Provide technical set-up and needed support on all IT related issues, including installation and testing of workstations, printers, client software, upgrades, and configuration in Bauchi, Gombe and Yobe offices
- Deploy and implement office network according to the IT Policy
- Serve as the office Network Administrator and Help Desk Support
- Identify and solve possible problems in the network
- Supervise installations performed by third parties such as cabling, Internet connection, etc.
- Supervise and follow-up on equipment maintenance performed by other contractors
- Support and troubleshoot users in the Bauchi, Gombe and Yobe offices on their daily work
- Keep the network healthy by applying all required security patches and monitoring the correct delivery of all antivirus updates.
- Other Duties as assigned.
Required Skills & Qualifications
- Bachelor’s Degree in ICT, information Systems, or a related field.
- 3+ years’ experience in IT Systems Management.
- Previous experience working on USAID-funded projects is preferred.
Job Title: Finance Assistant (preferably a female)
Location: Bauchi
Project Duration: 2 years
Position Start Date: Immediately
Reporting: Report to the Accountant
Position Summary
- He/she will also be responsible for day to day bank liaison and general Finance Department office duties.
Key Roles and Responsibilities
- Managing of petty cash transaction;
- Disbursing of funds to all participants during workshops;
- Handling of cash payments to all vendors/Staff
- Preparation of petty cash update arid reports;
- Weekly cash reconciliation and replenishment;
- Scanning and filing financial documents into database and maintaining hard copies filling;
- Review of payment documents in relation to payment checklist;
- Frequent travel to activity /workshop location/ at LGA Level
- Provide updated periodically petty cash reports
- Keep checks paid in-use in safe and secure away
- Keep petty cash funds in safe and secure away
- Raising of Payment Vouchers/Petty Cash Vouchers
- Perform other duties as assigned.
Required Skills & Qualifications
- Analytical Skills.
- 2 years of progressive work experience in banking or a related trade.
- Bachelor’s Degree/HND in Accounting/Finance or relevant field.
Job Title: Procurement/Human Resources Management Officer
Location: Bauchi
Project Duration: 2 years
Position Start Date: Immediately
Reporting & Supervision: The Procurement/Human Resources Management Officer reports to the Project Director in the Bauchi office.
Position Summary
Location: Bauchi
Project Duration: 2 years
Position Start Date: Immediately
Reporting & Supervision: The Procurement/Human Resources Management Officer reports to the Project Director in the Bauchi office.
Position Summary
- The Procurement/Human Resources Management Officer serves two purposes.
- The incumbent performs and services required to function optimally, inducting ensuring compliance with the appropriate guidelines, policies, and approved internal controls.
- Additionally, the officer oversees and manages human resources issues on the project.
A.) Primary Responsibilities
As a Procurement Officer:
- Establish, lead, and implement Procurement processes and all logistics operations for the project, including grants, strictly’ following all rules and regulations established by USAID, Creative Associates, and follow all stipulations established by Nigerian law, including:
- ADS (Automated Directive System)
- FAR (Federal Acquisition Regulations)
- CFR (U.S. Code of Federal Regulations)
- AAPD (Acquisition & Assistance Policy Directive)
- BIS Regulations (Bureau of Industry and Security)
- Local Nigerian Law
- Review and recommend changes to procurement policies and procedures
- Establish and maintain policies for material procurement process
- Manage/Maintain a registry and file system for procurements to allow for efficient document and process audits, according to
- Creative and USAID standards, and maintain the privacy of grantees and vendors
- Maintain files, including: proposal, evaluation, award documents, official contract, and correspondence of all procurements, following
- Creative policy and local law
- Provide training to program team, grantees, and beneficiaries as it pertains to established protocols, by the project and local law for procurement and delivery of goods and services
- Manage account status for all credit accounts established with vendors
- Supervise and verify the procurement of materials according to the context and/or needs of the beneficiary, community, and/or Project Develop and analyze technical specifications of materials, with consideration for investment, loss, and associated value, and review and adjust budgets as needed
- Design and prepare Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurements, in collaboration with the program team. Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency
- Work with local, national, and international vendors of goods and services to ensure quality, maintain professional distance required to ensure high ethical standards
- Invite potential vendors to compete offers for the purchase of goods or services including under grants, either through direct, bid invitation, or other mechanism that ensures high standards of transparency.
- Designate or participate in evaluation committees for proposals submitted by the various vendors, according to the solicited terms of reference and regulations
- Verify quality and quantity of products according to the context and/or needs of the beneficiary, community, and/or Project Process procurements according to rules and regulations
- Coordinate delivery logistics with program team and/or grantees to obtain the required permits including, such as delivery receipts Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation of related expenses under grants
- Prepare, solicit quotations, negotiate, conduct analysis and recommend vendors for delivery of goods and materials to grantees
- Communicate all delivery schedules corresponding to grant and operation and operations procurements, including the projection of related expenses
- Verify deliveries are complete and timely
Physical Demand
- While performing the duties of this job, the employee may occasionally be required to lift and/or move up to 20-25 pounds.
B.) Primary Responsibilities
As a Human Resources Management Officer:
- Review CV’s and application information and prepare short-list for any vacancies. Schedule interviews.
- Organize and assist in conducting interviews alongside senior management. Write minutes of the interview proceedings.
- Orienting newly employed staff to the ECR Central Office.
- Prepare and provide new employee documents containing Creative roles and regulations.
- Process and compile employee records confidentially and accurately in flies.
- Work with Team Leaders to ensure employees who go on leave fill in the Leave Forms.
- Ensure individual employees fill in and submit Time Sheets on time.
- Reconcile Timed/wets with information on Leave Forms.
- Ensure all employees are on Medical Insurance, together with their eligible dependents.
- Ensure all queries and challenges faced by employees regarding their medical insurance are attended to be the Insurance Company for clearance.
- Monitor contract renewals and ensure performance evaluation is completed.
- Provide information as required by Compliance Officers/Auditors during the control/audit exercise.
- General administrative duties like mailing and receipt of internal and external mail for the administration, courier service arrangement
- and if needed give assistance to fan/rig, photocopying and making sure that staff contacts are updated.
- Perform other duties as assigned by the Human Resource Director (Creative Home Office).
- Prepare minutes for Staff Meetings.
Required Skills & Qualifications
- Previous experience working on programs funded by international donors (preferably USAID)
- BA/B.Sc degree in relevant field highly desired
- Strong knowledge of USAID procurement rules and regulations required
- Three years prior relevant experience
- Demonstrated ability to solve challenging and complicated logistical issues
- Strong communication skills; Fluency in English and local languages required
- The physical demands and wont environment that have been described are representative of those an employee encounters while performing the essential functions of this position.
- This position description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; your supervisor may assign other duties as deemed appropriate and necessary.
Job Title: Grants Manager
Location: Bauchi
Project Duration: 2 years
Position Start Date: Immediately
Reporting & Supervision: The Grants Manager will report directly to the Director, Finance and Grants in the Bauchi Office
Position Summary
- The Grants Manager will be responsible for oversight of all grants activities, including ensuring efficient and proper controls for USAID grants compliance and reporting;
- Coordinating training and grants administration with NGOs and their sub-grantees; and review and submission of financial reports as required for each grant.
Primary Responsibilities
- Implement procedures and templates to be used for formulating, negotiating, executing, monitoring, and dosing grants according to USAID regulations and the projects Grants Manual.
- Develop solicitations, coordinate the evaluation of applications. Award grants, monitor and report on financial activities as appropriate. Monitor grantees to ensure compliance with USAID regulation.
- Assist large NGOs to convey grants-management requirements, processes, and skills to their local affiliates as necessary.
- Responsible for maintaining grant files and ensuring that they are always up-to-date Coordinate and support project audits, grantor’s audit, or monitoring visits.
- Conduct educational and training workshops on proposal preparation and/or financial monitoring, as necessary.
- Responsible for entering and maintaining the Creative’s Integrated Management Database System (IDMS) Other tasks as may be assigned from time to time
Requirements
- Bachelor’s Degree in Social Sciences
- 2-4 years’ experience in grants management, including disbursements and reporting.
- Knowledgeable about USAID Rules and Regulations, previous experience working on USAID-funded projects is preferred.
How to Apply
Interested and qualified candidates should send in a current resume or curriculum vitae (CV) listing all job responsibilities AND a cover letter, to: Recruitment-NECR@creativeworldwide.com Applicants should indicate the Job Position as the subject of their email
Note: Females as well as Indigenes from Bauchi and other North East states are encouraged to apply.
Deadline:11th February, 2016
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