Première Urgence Internationale (PUI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity.
Today, PU-AMI is intervening in 22 countries to cover the needs of populations affected by conflict, natural disasters or economic crises.
PUI in Nigeria implements emergency and recovery projects in different sectors.
Job Title: Administrative Assistant – Finance
Based in: Maiduguri
Supervision
Under the direct supervision of: Admin, HR & Finance Base Manager
Supervision of : /
Under the overall supervision of: Field Coordinator
OVERALL MISSION
General objective
The Administrative Assistant Finance has to help the Administrative, HR & Finance base manager in all the activities related to finance and cash management.
Responsibilities and tasks
Accounting:
Keep and maintain all the accounts records in soft as well as in hard form.
Establish, maintain and reconcile the general ledgers
Responsible of the dialing routine of the organization with the banks
Prepare the first draft of and reconciliation of bank statements
Establish and maintain third parties accounts
Prepare and submit a first draft of regular accounting reports to the Administrative, HR & Finance base manager
Reconcile others services transactions
Any other accounting task assign by the supervisor.
Cash disbursments:
Processes receipts and invoices
Issue checks for all accounts due
Finances:
Maintain financial files and records
Assist with preparation of the cash flow forecast
Prepare the first draft of monthly financial statements balance sheets, income, etc.)
Assist with the audits on the field
The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee could be requested to perform other tasks as his/her Line Manager may judge necessary.
QUALIFICATIONS
Mandatory requirements
Language skills: Fluent in English, Hausa and Kanuri
Education degree: University degree in Finance, Accounting,
Work experience: Minimum 1 year experience in a similar position (NGOs/private companies)
Knowledge & skills: Good analytical and writing skills
Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel
Other:
Knowledge of humanitarian actors
Good management and pedagogical skills
Assets
Interest:
Strong motivation
Accounting and finance
Transversal skills:
Well organized
Ability to take initiative to deal with difficulties encountered in daily work
Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
Autonomy, neutrality, hard worker
Able to manage stress and pressure
Please, send your application (Resume and Cover letter) with the following subject : «Administrative Assistant -Finance-». Only short-listed candidates will be contacted.
How to Apply
Please, send your Application ( Resume and Cover Letter) to recrutement@premiere-urgence.org
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