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Project Manager/Team Leader At International Centre for Migration Policy Development (ICMPD)

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The
International Centre for Migration Policy Development (ICMPD), an
international organisation with its headquarters in Vienna, Austria, is
looking for qualified candidates to fill the position of Project
Manager/Team Leader for the project Support to Free Movement of Persons
and Migration in West Africa (FMM West Africa). The Project Manager is
based in Abuja and leads a team of five colleagues in the implementation
of ICMPD’s components in the IOM-ICMPD-ILO joint ‘FMM West Africa’
project. FMM West Africa is a five year project that started in the
summer of 2013 and is scheduled to end in spring 2018, with a likely
prolongation.


ICMPD
manages the demand-driven technical assistance facility (DDF) for
national institutions in the fields of labour migration,
anti-trafficking, border management, and related policy development and
implementation. Currently, there are 8 DDF technical assistance actions
running in the region, 2 of which are multi-country actions with 8
respectively 6 participating states each. Another 2 multi-country
actions are planned. ICMPD is also in charge of targeted activities to
support the ECOWAS Commission to enhance regional policy development in
the fields of anti-trafficking and border management, and support to
dialogue and donor coordination activities. ICMPD manages around 7.6
million of the project budget, out of which the DDF has the largest
share. For more details on the project please visit http://www.fmmwestafrica.com.


The
Project Manager works under the overall leadership of the Programme
Manager of the Project Support Unit in Abuja (IOM), and under the direct
supervision of the backstopping Programme Manager in ICMPD HQ, Vienna.


Tasks and Responsibilities


  1. Team leadership and management
  2. Lead and guide the Team.
  3. Supervise
    and coordinate the work of the Team; track and assess team member’s
    individual inputs and tasks, and ensure that staff have clearly defined
    responsibilities
  4. Monitor
    and analyse individual staff as well as overall Team performance,
    provide regular feedback and address weaknesses, under-performance,
    tension or other problems in the team; review and revise roles and
    responsibilities as needed for efficient project implementation.
  5. Administer
    and oversee the functioning of the Team’s office space, equipment and
    all related support services; ensure effective coordination with IOM as
    well as with administrative and operations support units based in HQ and
    the Brussels Mission.
  6. Support
    the Team to cope positively with periods of uncertainty and change, and
    encourage creative solutions to address challenges in project
    implementation.
  7. Ensure the evaluation of experts and suppliers.
  8. Recruit new staff members as required.
  9. Project management
  10. Manage
    delivery of day-to-day project activities independently, including
    effective delegation of tasks within the Team as required.
  11. Monitor
    implementation of the work plan and accomplishment of project outputs.
    Regularly review work plan to track implementation and to ensure that
    the project is on schedule, reflect any adjustment or changes, or take
    corrective action as required.
  12. Coordinate
    implementation of activities with project partners ensuring that
    activities are carried out according to work plan. Actively advise and
    guide project partners on issues related to project implementation.
  13. Coordinate
    implementation of activities in-house with other project managers
    working in the region. Actively inform and advise colleagues on all
    aspects that may have a bearing on their work.
  14. Draft and/or check and approve official project correspondence.
  15. Monitor
    and oversee that project inputs and administrative processes such as
    procurement and contracting are carried out promptly and in accordance
    with ICMPD rules and established processes/procedures. Look for
    opportunities to improve work processes; identify lessons learnt and
    best practices specifically for field office project implementation.
  16. Ensure
    that project cycle management processes are implemented and duly
    documented in accordance with ICMPD’s Quality Management System.
  17. Implement
    and coordinate individual DDF actions, including coordination with all
    stakeholders in the selection, development and review of actions; the
    identification, selection and review of external experts and service
    providers; and, support to and overseeing the implementation of actions
    by Team members.
  18. Organise
    and coordinate the organisation of meetings, seminars, workshops and
    conferences ensuring that these activities are carried out in an
    efficient and cost-effective manner.
  19. Formulate
    and draft inputs to project events. Ensure that agenda, technical notes
    and working group papers and other inputs to events are produced
    according to expected quality standards and in a timely manner.
  20. Participate in and, as necessary, chair or moderate project events, seminars and workshops.
  21. Conduct/lead
    project missions in the region as required; ensure the preparation of
    timely mission, monitoring and evaluation reports and follow-up on
    findings.
  22. Draft and update documentation on project activities and results, including monthly reporting to HQ.
  23. Ensure
    timely reporting to donors and partners; oversee the formulation and
    drafting of narrative reports and any other project periodic reports.
    Coordinate the preparation of financial reports with the operations
    support unit.
  24. Present
    project results, proactively and upon request, to various stakeholder
    groups, such as the donor, ECOWAS Commission and Committee for Project
    Steering and Coordination.
  25. Implement
    a project monitoring and evaluation plan; conduct an internal project
    review at least once a year, as well as a final review at project
    closure.
  26. Oversee
    implementation of the project communication strategy and revise as
    required; develop and draft project-related PR materials such as
    newsletters, write-ups, updates for the website, and coordinate and
    oversee inputs from the Team.
  27. Project financial management
  28. Manage
    all financial aspects of the project in close coordination with the
    operations support unit ensuring that the project is implemented
    according to the budget, set limits are respected and corrective actions
    are undertaken promptly.
  29. Manage budget implementation based on financial management system (SAP).
  30. Preparing and planning quarterly budget expenditure forecasts in close cooperation with HQ.
  31. Initiate revisions as may be required to adjust the budget to changes in work plan.
  32. Manage
    all internal budgets for activities implemented in close coordination
    with units in HQ and/or implementing partners, including the use of
    internal expert days.
  33. Oversee
    the project implementation in terms of financial management, ensuring
    that all project expenditures are properly and timely certified.
  34. Manage communication with all partners on financial reports and related inputs.
  35. Representation and external relations
  36. Represent ICMPD in the Project Support Unit; steer ICMPD’s inputs to and daily contact with the Consortium partners.
  37. Represent ICMPD towards the EUD and the ECOWAS Commission.
  38. Represent ICMPD towards the Government of Nigeria, liaise with key counterparts in support of seat agreement negotiations.
  39. Represent ICMPD in Abuja and in the region; develop networks and build credible working relations with key partners.
  40. Ensure ICMPD representation at the appropriate level in all project related meetings or events.
  41. Participate on behalf of ICMPD in conferences/meetings/seminars relevant for the project and area of work.
  42. Knowledge and information management
  43. Provide regular updates and reports on progress of the project.
  44. Draft,
    review, comment upon, revise and approve project outputs (reports,
    studies, presentations, policy papers, publications) and ensure that
    project outputs are produced according to the work plan and to ICMPD’s
    quality standards.
  45. Lead
    the knowledge-building and knowledge sharing within the project and
    substantively contribute to ICMPD’s knowledge of West Africa, and of how
    to best promote regional free movement and strengthen regional economic
    communities.
  46. Develop at least one policy brief per year to inform overall direction and policy discussions on free movement in the region.
  47. Ensure visibility of project results.
  48. Ensure that all information and knowledge regarding operational, administrative and finance issues is available as required.
  49. Identify
    and formulate lessons learnt and best practices at project level to
    feed into formulation of new projects and as inputs to ICMPD’s
    strategies.
  50. Safety, security and incidence management
  51. Implement team/office and staff-related safety and security measures.
  52. Ensure compliance by staff with all safety and security-related instructions.
  53. Monitor and report all security-related incidents.
  54. Serve as ICMPD’s representative to the UN SLT team at the country level.
  55. Assume the function of Emergency Manager in case of emergency.
  56. Liaise
    with IOM, the UN security apparatus and the Government of Nigeria as
    may be necessary on matters concerning the security and protection of
    ICMPD staff and family members.


Core values, Qualifications and Experience


Core Values


  • Demonstrating
    appreciation of the multicultural nature of the organisation and the
    diversity of its staff and promoting ICMPD values: Commitment,
    Integrity, Partnership, Respect and Innovation in actions and decisions.


Qualifications and Experience


  • Master’s
    degree (or equivalent) in political or social sciences, international
    relations, legal studies or related field, with a strong expertise in
    migration.
  • A
    minimum of 5 years relevant international experience in the management
    of complex projects and programmes, in particular in the field of
    capacity development for government institutions.
  • Proven experience in team management.
  • Previous work experience in West Africa is highly desirable.


Knowledge, skills, abilities


  • Technical knowledge and expertise in the field of migration.
  • Strong knowledge of technical assistance and capacity development methodologies.
  • Excellent project cycle management skills.
  • Excellent level of conceptual and analytical capacity is essential.
  • Leadership, vision, ability to empower others and to manage their performance.
  • Demonstrated ability to work effectively in teams, delivering through and with others.
  • Creating and promoting an enabling environment for open communication.
  • Building staff competence, creating an environment of creativity and innovation.
  • Fair and transparent decision-making; calculated risk-taking.
  • Proven excellent organizational and planning skills.
  • Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities.
  • Excellent interpersonal and communication skills.
  • Strong representational skills and negotiation abilities.
  • Writing skills that include attention to detail and a grasp of conceptual frameworks.
  • Sharing knowledge across the organisation and building a culture of knowledge sharing and learning.
  • Strong computer skills, including word processing, spreadsheets, presentation packages, internet, etc.
  • Written and oral fluency in English, and excellent working knowledge of French is required.
  • Knowledge of Portuguese is an asset.


Remuneration


ICMPD offers a competitive salary commensurate with the successful applicant’s experience and education.


How to apply:


Please address all your enquiries to vacancy@icmpd.org, indicating vacancy number and title of post in the subject line.


Application Procedure


Interested candidates are requested to submit their application through the ICMPD online recruitment system at http://www.icmpd.org/work-for-us/current-vacancies
by midnight (CET) of the closing date specified above. For this
purpose, you will first need to register with the ICMPD website. Once
you have entered your data you will be able to quickly apply for further
vacancies and ICMPD can contact you if opportunities matching your
profile arise in the future.


Please note that in the course of the online application you are requested to upload your CV in the EuropeAid format. The template is available for download at http://www.icmpd.org/work-for-us/.


Please also note that you are requested to include a cover letter
(max. 4 pages), where we expect you to detail your motivation to apply
for this post and indicate with examples, how you meet the each of the
required knowledge, skills and abilities listed in this vacancy
announcement. For any criteria that you would like to leave blank,
please clearly indicate ‘n/a’.


Should you experience technical difficulties with the online application system please send your application per e-mail to vacancy@icmpd.org, specifying the type of difficulties you encountered.


Recruitment
starts immediately upon publication of this vacancy announcement and
posts may be filled already before the indicated application deadline. Therefore, we encourage you to submit your application early. Only short-listed applicants will be contacted.


Written tests and interviews
are planned to be held during the second and third weeks of November.
Applicants are expected to be available during this time period for a
personal interview in Abuja or Vienna, or, if circumstances do not
permit you to travel, for an interview over skype or telephone.
Click Here to Apply

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