IITA is one of the world’s leading research partners in finding solutions for hunger, malnutrition, and poverty. Its award-winning research-for-development (R4D) approach addresses the development needs of tropical countries. IITA works with partners to enhance crop quality and productivity, reduce producer and consumer risks, and generate wealth from agriculture. IITA is a non-profit organization founded in 1967 in Nigeria and governed by a Board of Trustees. IITA works on the following crops: cowpea, soybean, banana/plantain, yam, cassava, and maize. It is a member of CGIAR, a global agriculture research partnership for a food secure future.
IITA seeks suitable Nigerian for the position below at the Institute’s Headquarters, Ibadan:
Job Title: Administrative Assistant II
Ref No: IITA-HR-NRS2016-048
Location: Ibadan
Recruitment Type: National (3-year renewable contract)
Responsibilities
Successful candidate will among other things perform the following duties:
- Carry out all secretarial support services in Hospitality and Travel Services Unit;
- Monitor and maintain effective filling of incoming and outgoing mail, attend to customers and collect the meal tickets monthly for all staff;
- Prepare and collate Short term staff LOP for approval, checking of biometrics for casual workers and prepare monthly fees for casual workers and DPC’s;
- Prepare daily menu and weekend menu on IITA Intranet and send to the concerned destinations;
- Monitor and maintain stock of stationeries;
- Request for stationeries from central stores via oracle and send work orders for the repairs/replacement for different sections of Hospitality & Travel Services;
- Carry out monthly report of Staff, Short Term Staff and Casuals, NYSC/Industrial Attachment Students
- Monitor leave roster for all the staff;
- Coordinate the renewal of Short Term Staff and Casuals;
- Collate Staff/Short Term Staff Overtime and input on Paypers/Excel Spread Sheet for Head, Hospitality & Travel Services’ approval.
- Develop and maintain bulletin for Hospitality and Travel Services Unit;
- Perform any other duties as may be assigned.
Qualifications
- HND/BSc in Business Administration or related field with 2 years’ experience performing same role.
Competencies
The ideal candidate must:
- Be a good team player.
- Be able to work under pressure.
- Be computer literate.
Ref.: IITA-HR-NRS2016-048
Location: Ibadan
Recruitment Type: National (3-year renewable contract)
Responsibilities
Successful candidate will among other things perform the following duties:
- Report and check charges on OPD
- Follow up on issued cheques and direct transfer charged to oracle;
- Check audit report, House Account, City ledger and outstanding credits
- Monitor sales forecast and conduct reconciliation of clients/long term guests accounts;
- Coordinate group events and verification of pro-forma invoice with actual transaction;
- Analyze long term guest bill;
- Submit monthly report based on Hotsoft report;
- Perform any other duties as may be assigned by the supervisor.
Qualifications
- HND/B.Sc in Accounting, Banking & Finance or related field with 2 years’ experience performing same role.
Competencies
The ideal candidate must:
- Be a good team player.
- Be able to work under pressure.
- Be computer literate.
Ref No: IITA-HR-NRS2016-048
Location: Ibadan
Recruitment Type: National (3-year renewable contract)
Responsibilities
- Responsible for all electronic appliances for regular screening
- Develop a simple application, using customer database and mail merger; asset record of the Unit; automated Bincard on receiving, storage, issuance of materials and stock at the I-House store;
- Develop asset management module on location and distribution records of each assets;
- Liaise with the Institute’s ICT unit with any problem relating to ICT;
- Coordinate with ICT service providers on license renewal, installation of new TS6000 and conference package for Hospitality and Travels services;
- Maintain all PCs, TVs, electrical key locks and any other electronic appliances deployed to I-House and follow up on digital satellite TV (DSTV) subscription;
- Update and maintain the large TV screen PPT at the I-House reception and also be in charge of the music systems for all events organized by Hospitality and Travel Services;;
- Develop modules to support hospitality and travels services routine activities;
- Assist in taking regular backup of database of all application;
- Assist in developing a POS application which will take proper documentation of all sales and stock inventory and generate required report for community store;
- To create a cafeteria meal ticket software application to replace the manual cafeteria meal ticketing which will generate a meal ticket and also generate required reports;
- Assist in redesigning and develop the hotel website and create all social media websites for Hospitality and Travels Services which will aid social marketing tools;
- Develop and maintain an hotel reservation billing system to be deployed same technology to all IITA’s guest house;
- Perform any other duties as may be assigned by the supervisor.
Qualification
- B.Sc/HND in Computer Science or related field with Two (2) years’ experience performing same role.
Competencies
The ideal candidate must:
- Be a good team player.
- Be able to work under pressure.
- Be computer savvy.
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.
Interested applicant should forward their applications including a covering letter which should address how the candidate’s background/experience relates to the specific duties of the position applied for, curriculum vitae, names and addresses of three professional referees (which must include either the Head of the applicant’s current or previous organization or applicant’s direct Supervisor/Superior at his/her present or former place of work).
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