Terre des hommes Foundation (Tdh) is the leading Swiss NGO focusing on child rights. It is active in more than 30 countries with development and emergency projects. Tdh focuses its action on the two following areas of intervention: health and protection of particularly vulnerable children. Modern management and communication tools ensure the quality of Tdh’s projects. The Foundation constantly aims to improve its services.
We are recruiting to fill the position below:
Job Title: Administrator
Location: Maiduguri, Borno
Duration: 6 months, more if funding available.
Context
- In line with the 2017 Humanitarian Needs and Requirement Overview for Nigeria, more than 8 Millions of people require humanitarian assistance, especially located in the Northeastern part of Nigeria, Borno, Adamawa, and Yobe.
- Tdh, present in the South West of Nigeria since 2009 through child protection activities decided to launch an analysis of the situation, with a specific focus on Child Protection, Health and WASH, in the aim to extend its activities to participate to the humanitarian response in the Northeastern part to support the populations affected by the drought, famine and insurgency.
Responsibilites Principles
- Manages and organises the administrative, HR and financial departement of the delegation and bases (administration, accounting, financial management) in close collaboration with the Country Representative, the HQ.
- S/he is the direct interface between the delegation and the headquarters and/or field financial partners as regards financial reporting.
- In his/her capacity of Foundation representative, the Administrator reports to the Country Representative and provides multi-base, multi-sponsor and/or multi-partner supervision and follow-up for the projects.
- S/he is responsible for the implementation of the strategy and the development and managerial coordination of the Admin, HR and financial teams under his/her responsibility.
- S/he is able to make independent decisions and actions in his/her field of activity.
- S/he supports and validates the quality of the work done by the teams as regards the Tdh mandate and commitments and international standard.
Function Details
Responsibility:
- Manages the programme’s financial resources
- Aim: To ensure on-going sound financial management that complies with internal procedures and with the guidelines of financial partners
Activities:
- Ensure the spread, adherence and monitoring of Tdh’s procedures
- Define and elaborate the budget proposals
- Provide the programme’s global financial monitoring (by Finance Management Tool)
- Guarantee high quality accounting
- Monitor the high quality cash management between the HQ and bases, in accordance with security considerations and program needs
- Ensure compliance with financial rules in the management of the programme’s main partnerships
- Ensure that each budget holder has received adequate training for managing their budget and codifying expenditure correctly
- Manage and facilitate external audits, internal control and fraud prevention
Activities specific to institutional donors:
- Ensure the spread, adherence and monitoring of the donor procedures
- Lead the production of budget forecasts, the implementation and monitoring of the programme’s budget and reporting
- Produce correct and timely financial information to complete proposals and financial reports
- Facilitate the establishment of country strategy by making the financial information and analysis available
Responsibility:
- Implement the programme’s HR strategy (pay, social and training policies) and ensure implementation of HR processes.
- Aim: equitable treatment of staff and efficient HR management in support of the programme
Activities:
- Define the Human Resource’s Policy, including pay, social and training aspects
- Define and implement the corresponding HR processes
- Manage national staff recruitment and assessment processes Participate in welcoming and administrative briefing of expatriate staff
- Ensure that the HR policies are respected
- Ensure the administrative management of programme staff
- Ensure the management of medical evacuations for expatriate staff and the management of accidents and serious incidents
Responsibility:
- Manage the programme’s administrative team
- Aim: Develop the team’s autonomy and performance
Activities:
- Supervise and lead the finance and HR team, set objectives and carry out assessments of direct reports
- Organize and run information and coordination meetings
- Manage direct reports’ contracts (leave, end of trial period, etc.); if the need arises, co-validate
- Disciplinary procedures with the country representative
- Oversee the team’s career development: define training needs and provide guidance on professional development
- Offer the technical support to Finance Managers in the bases, on day-to-day basis and through field visits
Responsibility:
- Guarantee compliance with the programme’s administrative and legal framework
- Aim: TdH presence is secure from a legal standpoint
Activities:
- Guarantee the correct archiving and security of the organisation’s documents (paper and digital)
- Ensure compliance with legal requirements (HR, administrative, financial, etc.), referring to local expertise if required (lawyers, employment inspectors, etc.)
- Keep a watch on NGO groups, take part in the activity of networks on legal and HR aspects
- Follow up partnership contracts and ensure they comply with internal rules and donor obligations
Other:
Values:
- In his/her professional activities, adhere to the values defined in the strategic plan: commitment, expertise, integrity and self-reliance
- Work in different cultural backgrounds and in difficult situations, deal with confrontation due to differences (intercultural)
Abuse Prevention Policy (CPP) – Operational Risk Management:
- Commit to respect Tdh Risk Management Policies including: Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy
- Commit to ensure the best implementation possible of the Tdh Risk Management Policies
- Commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies.
Profile
Competencies:
- Professional Diploma or University Degree in Accounting, Business Administration, Economics or Audit.
- Previous experience with an NGO is mandatory.
- At least 3 years of experience in a similar position.
- Advanced IT knowledge (hardware and software, Microsoft Office, Internet).
- Knowledge of SAGA.
Skills:
- Organized, proactive, autonomous, rigorous, analytical, sense of human relations, diplomacy, communication skills, willingness and motivation to work in an international and intercultural context.
Languages:
- Fluent in English (written and spoken)
- Knowledge of French is an asset.
Conditions
- Swiss salaried contract 2,950 CHF (~2,550 €) < > 4’300 CHF (~3,700 €) net /month according to experience x 13, Holidays: 25 days per year. Local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.
How to Apply
Click here to apply online
Job Title: Deputy Country Representative
Location: Abuja & Maiduguri
Activity Rate: 100%
Start Date: 01.09.2017
Duration : 6 months, more if funding available.
Context
- In line with the 2017 Humanitarian Needs and Requirement Overview for Nigeria, more than 8 Millions of people require humanitarian assistance, especially located in the Northeastern part of Nigeria, Borno, Adamawa, and Yobe.
- Tdh, present in the South West of Nigeria since 2009 through child protection activities decided to launch an analysis of the situation, with a specific focus on Child Protection, Health and WASH, in the aim to extend its activities to participate to the humanitarian response in the Northeastern part to support the populations affected by the drought, famine and insurgency.
General Description of the Position
- As representative of the organisation, the Country representative coordinates and manages all activities linked to Terre des hommes projects in the posting country: project cycle management, networking, local fund raising, staff management, safety and security, finance and administration.
- He/she supports Terre des hommes local partners. He/she manages and develops the organisation’s intervention strategy jointly with the head office.
Main Responsibilities
Strategy and Institutional Policy:
- To ensure implementation and compliance to Terre des hommes Foundation Strategic Plan, Terre des hommes regional strategic plan and Terre des hommes thematic policies in the field.
- Together with the desk, to elaborate, implement and review the country strategy for Terre des hommes in Nigeria.
Project Cycle Management:
- To manage, supervise and coordinate all the activities related to the implementation of Terre des hommes’s projects in South Sudan according to the proposal guidelines and indicators, budget and work plans.
- In consultation with Terre des hommes’s Emergency desk, to develop new projects in-line with Terre des hommes strategic plan and thematic policies.
- To develop annual and/or project work plans.
- To develop monitoring and evaluation systems for all project work.
- Together with the Senior Management Team and the project staff, to review the progress of each project monthly.
- With the technical support of the Resource Persons (thematic), to monitor the quality of the work carried out and to suggest means of improvements.
- To assess the efficacy and effectiveness of the work carried out and to identify ways for further improvements.
Reporting:
- To provide the Desk with quality monthly activity reports and annual reports in line with project objectives and indicators.
- To provide the Desk and/or the donors with quality intermediate and final project reports as per contract.
Finance:
- To be responsible for the overall financial management of the delegation.
- To ensure a tight follow up of all budgets including donors contracts and takes necessary actions in case of over/under expenditure.
- To work with the finance and admin coordinator on budgeting, accounting and auditing as required.
Human Resources Management:
- To manage (supervision, support, training, etc.) Terre des hommes employees in Nigeria, expatriates as well as local staff.
- To recruit Terre des hommes local staff.
- To elaborate, implements and updates the delegation personal policy.
Representation and Networking:
- To represent the organisation in the country, particularly to the government, official agencies, other non-governmental agencies, partners and the community.
- To ensure that all formalities required by government and other official agencies are properly prepared and punctually presented.
- To actively participate in meetings and fora organised by the GO/NGO/UN sectors as relevant to Terre des hommes work in the country.
- To liaise strategically with Government representatives as well as with potential in country donors including SDC as a bilateral donor.
Fund Raising:
- To develop and maintain sound relations with potential donors (institutional, local, etc).
- To identify new funding sources.
- To initiate and lead the development of new project proposals.
- To secure new contracts.
Administration:
- To implement and updates Terre des hommes delegation’s rules and procedures.
- To ensure that contracts, rules and procedures meet all requirements of national law.
Child Safeguarding Policy:
- To commit to respect Tdh Risk Management Policies including: Child Safeguarding Policy,
- Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy
- To commit to ensure the best implementation possible of the Tdh Risk Management.
Policies in Nigeria:
- To commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies.
Profile
Education:
- University Degree in relevant field
Experiences and Aptitudes:
- At least 5 years previous experience of seniority in an NGO at a management position in the field (expatriation)
- Successful track record of developing humanitarian strategies and securing high levels of funding from institutional donors (OFDA; BPRM; DFID; ECHO; UN; etc.)
- Extensive project management experience (management; planning; staff development and training skills) in emergency. Management experience and strong team leadership qualities
- Excellent knowledge of project cycle management (PCM) and strong command of PCM tools
- Ability to work well and punctually under pressure
- A commitment to excellence; attention to detail
Language:
- Excellent oral and writing skills in English C2, French an asset
Conditions
- Swiss salaried contract 3’800 CHF (~3’300 €) < > 5’200 CHF (~4’500 €) net/month according to experience x 13, Holidays: 25 days per year.
- Local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.
How to Apply
Click here to apply online
Deadline: 6th September, 2017.
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