The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.
The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters, NORCAP, with 650 professionals, ready to be deployed on 72 hours’ notice when a crisis occurs.
We are recruiting to fill the position below:
Job Title: Procurement Officer
Ref. no: 3637712229
Location: Maiduguri
Reports to: Logistics Coordinator
Supervision of: Procurement Assistants
Grade: 5
Travel: 10%
Project number: NGFM 1701
Duration and type of contract:1 Year
Job Description
- NRC is looking for a Procurement Officer for our area office in Maiduguri in Northern Nigeria. The purpose of the Procurement Officer is to support the programme activities in Maiduguri and other field offices
Role and Responsibilities
- The purpose of the Officer position is day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.
Generic responsibilities (max 10):
- These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan:
- Ensure adherence with NRC policies, tools, handbooks and guidelines
- Implement delegated support function portfolio according to plan of action
- Prepare and develop status reports as required by management
- Ensure proper filing of documents
- Promote and share ideas for improvement of the support function
Specific responsibilities:
- These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly:
- Prepare procurement documents in line with NRC procurement procedures and according to set procurement lead times.
- Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations.
- Check procurement documents (Bid analysis, Purchase orders and Payment documents etc…) and submit to signatories for verifications and approvals.
- Follow up with supplies and organize for delivery of materials.
- Conduct regular market surveys to identify suitable and reliable suppliers and service providers
- Maintain updated vendor data base at area level
- Update and share the procurement tracker on weekly and monthly basis.
- Submit invoices from suppliers and the relevant procurement documents to finance attaching a procurement checklist to ensure all required procurement documents have been attached.
- Contribute to capacity Building of Procurement and non procurement staff to understand procurement systems and policies.
- Provide anti-corruption, transparency and cost-efficiency focus in all procurement processes
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
- Process approved procurement requests: Programme Development Managers
- Implementation: Area Manager, Logistics Coordinator
- Procurement Technical Support: Logistics ManagerPayments and review of procurement documents: Finance Manager, Finance Coordinator
- Purchases: Vendors/Contractors
Scale and scope of position
- Staff: 3 Procurement Assistants.
- Stakeholders: Key external stakeholders the post has relationships with: Customs, vendors, contractors
- Budgets: None
- Information: Brief description of the information resources the postholder is responsible for at CO level: Agresso Procurement, Intranet, Donor policies and regulations and Logistics Handbook
- Legal or compliance: Brief description of any legal or compliance responsibility the postholder has -Term of employment, vendors, donors
Qualifications
- Experience from working as a Support Function Officer in a humanitarian/recovery context
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Fluent in English and Hausa
Personal qualities:
- Handling insecure environment
- Planning and delivering results
- Empowering and building trust
- Communicating with impact and respect
- A good sense of humour is an asset
- All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.
Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
Professional competencies – These are skills, knowledge and experience that are important for effective performance:
- Generic professional competencies:
- Experience from working as a Support Function Officer in a humanitarian/recovery context
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Fluent in English and Hausa
- Context/ Specific skills, knowledge and experience:
- Good negotiation skills
- Articulate
- High Degree of accuracy
Behavioral competencies (max 6):
- These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
- Handling insecure environment
- Planning and delivering results
- Empowering and building trust
- Communicating with impact and respect
Performance Management:
- The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
- The Job Description
- The Work and Development Plan
- The Mid-term/End-of-trial Period Performance Review Template
- The End-term Performance Review Template
- The NRC Competency Framework
We Offer
- Commencement: December 2017
- Duration: 12 months
- Salary/benefits: According to NRC’s general directions.
- Duty station: Maiduguri, with frequent travels. Travel outside Maiduguri is dependent on changing security conditions, especially for certain roads in the area.
- Approved health certficate will be requested before contract start.
How to Apply
Click here to apply online
Job Title: Logistics Officer
Location: Maiduguri, Borno
Reports to: Logistics Manager
Supervision of: Field Logistics Assistants
Grade: 5
Travel: 80%
Project number: NGFM 1716
Duration and type of contract: 1 Year
Role and Responsibilities
- The purpose of the officer position is day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.
Generic Responsibilities (max 10)
- These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
- Ensure adherence with NRC policies, tools, handbooks and guidelines
- Implement delegated support function portfolio according to plan of action
- Prepare and develop status reports as required by management
- Ensure proper filing of documents
- Promote and share ideas for improvement of the support function
Specific Responsibilities
- These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
- Supervision of the Field Logistics Assistants
- Prepare all Logistics purchase requisitions for Field Offices ensuring that they are completed accurately.
- Prepare Military Clearances for the delivery of goods to field locations as requested.
- Conduct Fleet checks to ensure that all Field based vehicles are properly registered and insured and that all basic equipment required as per Logistics requirements are in each vehicle.
- Conduct regular spot checks of assets such as vehicles and generators in the Field Offices.
- Participate in assets and stock counts, once every quarter.
- Monitor the use of vehicles and generators by ensuring that log books for both are checked and signed regularly.
- Ensure proper handover, including signatures, for all equipment allocated to NRC staff.
- Ensure anti-corruption, transparency and cost efficiency principles in all processes (e.g. in procurement, vehicle management, asset management, warehousing)
- Ensure safe and efficient transport of staff and materials/goods
- Ensure NRC assets management system are in place and followed at field level
- Ensure all NRC assets/premises are in good conditions and monitor maintenance/repairs.
Critical interfaces:
- By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
- Coordination for the movement of materials – Programme Development Managers –
- Coordination of Field office operations and requirements – Area Manager
- Logistics Technical support for Field Offices – Logistics Manager
- Implementation – Logistics Coordinator, Field Logistics Assistants
- Followup of procurement of requested procurement – Procurement Officer
- Followup of Admin related Field issues, especially maintenance and repairs of facilities – HR Coordinator/Admin Officer
Scale and Scope of Position
- Staff: 3 Field Logistics Assistants
- Stakeholders: Key external stakeholders the post has relationships with – UN agencies (Logistics Cluster), INGOs, local NGOs, governmental bodies: Military for clearance
- Budgets: None
- Information: Brief description of the information resources the postholder is responsible for at CO level:Agresso Procurement, Agresso Assets, Intranet- Logistics Handbook and Donor/NRC policies and procedures
- Legal or compliance: Brief description of any legal or compliance responsibility the postholder has – employment, vendors/Contractors, Code of conduct, Anti corruption Policy
Qualifications
- Experience from working as a Logistics Officer in a humanitarian/recovery context
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Fluency in English and Hausa
Personal Qualities:
- Handling insecure environment
- Planning and delivering results
- Empowering and building trust
- Communicating with impact and respect
- A good sense of humour is an asset
- All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.
Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
Professional competencies:
- These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:
- Experience from working as a Logistics Officer in a humanitarian/recovery context
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Fluency in English and Hausa
Context/ Specific skills, knowledge and experience:
- Office organization skills,
- Computer skills (Microsoft Office)
- Good communication skills
- Articulate
- High Degree of accuracy
Behavioral competencies (max 6):
- These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
- Handling insecure environment
- Planning and delivering results
- Empowering and building trust
- Communicating with impact and respect
Performance Management:
- The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
- The Job Description
- The Work and Development Plan
- The Mid-term/End-of-trial Period Performance Review Template
- The End-term Performance Review Template
- The NRC Competency Framework
We Offer
- Commencement: December 2017
- Duration: 12 months
- Salary/benefits: According to NRC’s general directions.
- Duty station: Maiduguri, with frequent travels. Travel outside Maiduguri is dependent on changing security conditions, especially for certain roads in the area.
- Approved health certficate will be requested before contract start.
Job Title: Shelter Officer
Location: Maiduguri, Borno
Reports to: Shelter Coordinator
Supervision of: Shelter Assistant
Travel: 50%
Project number: NGFM1608NGFM1702
Duration and type of contract: Ending by June 30th, 2018 (with possibility of extension)
Role and Responsibilities
- The purpose of the officer position is day to day implementation of the Shelter Project. Use actions words such as ensure, implement or assist for the position relevant responsibilities.
Generic Responsibilities (max 10)
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan:
- Ensure adherence with NRC policies, tools, handbooks and guidelines
- Implement delegated shelter project portfolio according to plan of action
- Prepare and develop status reports as required by management
- Ensure proper filing of documents
- Ensure that projects target beneficiaries most in need, and explore and asses new and better ways to assistPromote and share ideas for technical improvement
Specific Responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly:
- Supervise the Shelter assistants.
- Break down the annual operational plans into weekly, monthly and quarterly implementation plans
- Support supervisors in pre-evaluation and anticipation of needs and in site supply planning,
- Under the supervision of the Shelter Coordinator and / or the shelter Programme Development Manager, initiate the drafts of technical drawings, develop Bill of Quantity and technical specification notes for shelter projects.
- Assist the Shelter Coordinator in development of site planning and other related designs
- To assess the construction training needs of the community and assist in the development of appropriate training materials and plans
- Submit modification proposals on construction designs to improve shelter activity for unpredictable soil constraints
- Assist the shelter coordinator, to develop emergency shelter designs and organize emergency responses,
- Responsible for preparation and follow up of procurement requests and updating the procurement database.
- Work closely with logistics and community members to accurately control the quantities and qualities of materials delivered.
- Support the logistics department in planning the movement of trucks to supply shelter materials to construction sites.
- Establish and maintain good working relationships with local authorities, local communities, local committees and partners as well as with all stakeholders in NRC area of intervention
- Encourage the participation of female workers in key positions in the construction / rehabilitation of community infrastructures and all shelter activities
- Prepare periodic progress reports and other documents as required
- Represent NRC in coordination meeting when delegated
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
- Project planning: Shelter PDM,Core Competency Officers, Area Manager (AM), M&E
- Assessments: Local authorities, Shelter PDM,AM, M&E
- Area operations: Field officers, Shelter PDM, AM
- Staff capacity building: Shelter PDM,, Shelter Coordinator, HR Officer
- Implementation: Shelter PDM, AM
Scale and Scope of Position
- Staff: 2 Shelter assistants
- Stakeholders:Key external stakeholders the post has relationships with (e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies). Local Authorities (LGA Chairman, Bulama), Shelter CCCM/NFIs lead and co-lead, SEMA/NEMA representatives
- Budgets: List of budgets covered by postholder, and size of budget. NGFM1608, NGFM1701, NGFM1702, NGFM1703, NGFM1714, NGFM1716, NGFM1717 only lobar cost level
- Information: M&E Dash board, GORS, Agresso, NRC Intranet.
- Legal or compliance: Term of employment, Code of Conduct, vendors contract
Requirements
Context/ Specific skills, knowledge and experience:
- University degree in civil engineering or architecture
- Knowledge of the context in North Eastern Nigeria
- Knowledge of the local language Kanuri, Hausa
- Experience with start-up, exit or similar
- Experience household training in and infrastructure maintenance
- Familiarity with AutoCAD, GPS, ARC GIS and Google Earth.
Generic professional competencies:
- Experience from working as a Project Officer in a humanitarian/recovery context
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Some knowledge of English
Behavioral competencies (max 6):
- These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
- Planning and delivering results
- Empowering and building trust
- Communicating with impact and respect
- Handling insecure environment
Performance Management:
- The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
- The Work and Development Plan
- The Mid-term/End-of-trial Period Performance Review Template.
- The End-term Performance Review Template.
- The NRC Competency Framework.
We Offer
- Commencement: December 2017
- Duration: 12 months
- Salary/benefits: According to NRC’s general directions.
- Duty station: Maiduguri, with frequent travels. Travel outside Maiduguri is dependent on changing security conditions, especially for certain roads in the area.
- Approved health certficate will be requested before contract start.
How to Apply
Click here to apply online
Deadline: 8th December, 2017.
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