Medecins Sans Frontières is a private, international organisation. The organisation is made up mainly of doctors and health sector workers and is also open to all other professions which might help in achieving its aims.
Médecins Sans Frontières provides assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict. They do so irrespective of race, religion, creed or political convictions.
We are recruiting to fill the position below:
Job Title: Secretary
Location: Abuja
Contract Period: Indefinite
Main Duties and Responsibilities
- Write and/or check official letters, reports and other documents related to the Mission
- Arrange and confirm appointments, keep a diary of absences, meetings and holidays up to date
- Manage the transit phone management
- Take and prepare minutes of meetings
- Manage all incoming /outgoing mail/packages/faxes, ensuring a proper registration and delivery to internal or external recipients.
- Manage office stationary supply and place orders on time to avoid running out of stock
- Supervise the printing of copies and binding of documents.
- If the absence of a receptionist, welcome guests and visitors, ensuring that the reception area is in good, clean condition
- Inform supervisors in the case of any incident / problem
- Help to organize internal and external events (meetings, presentations, etc.) in sending invitations, ordering the catering, arranging accommodation, etc.
Minimum Required Skills and Qualifications
- Degree in Administration related area is required
- Two years’ work experience in a similar position
- Prior work experience with an NGO is highly desirable
Job Title: Finance and Accountant Manager
Location: Abuja
Contract Period: Indefinite
Minimum Required Skills and Qualifications
- University degree in accounting, finance or business administration
- Four years previous experience in a similar position is required
- Previous work experience with an NGO is highly desirable
Main Duties and Responsibilities
- Responsible for quality and timely accounting for the whole mission e.g. cash procedures, bank accounts, receipts and supporting documents, electronic data entry, consolidation of overall mission accounting, monthly closing process and documents, ensuring strict respect of deadlines and strict compliance to MSF guidelines
- Coordinating and overseeing the monthly and yearly closing of accounts and balance sheet, and reporting the mission’s accounting statement through monthly and weekly reports, in order to verify the evolution of project finances and provide information about them
- Being responsible for the financial management of donor contracts e.g. preparing and verifying the financial reports to donors, following up and analysing the need for amendments.
- Coordinating and overseeing the payment of tax liabilities in order to comply with legal obligations.
- Coordinating and supervising the conduct of local audits relating to accounting, tax, labour, stock and asset management
- Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation) of the staff under his/her responsibility
- Is the technical reference for any accounting-related issue including compliance with MSF financial standards and procedures, legal compliance, training and support on the MSF accounting software / system
- When required, briefing all staff involved, on specific accountancy management
Job Title: Country Advisor
Contract Period: Indefinite
Main Duties and Responsibilities
Location:
AbujaContract Period: Indefinite
Main Duties and Responsibilities
- Map the political, military and civil society actors at a capital level who have influence in MSF areas of operations
- Develop relationships with key actors through the regular sharing of information about MSF activities
- Alongside the Head of Mission, represent MSF in meetings or negotiations with political, military and civil society actors
- Develop an in depth analysis of the political and military dynamics in the country
- Report on security trends across the country
- Cross check rumors about possible security threats or incidents
- Advise the Head of Mission regarding security risks and mitigation measures
- Analyze the way in which MSF is perceived in the country and make recommendations to address any misperceptions
- Support the Head of Mission in preparing contacts for exploratory missions
- Brief all new international and local staff on the context
- Maintain a central contact database that is regularly updated with contacts from all project locations
Minimum Required Skills and Qualifications
- Existing network of contacts with political, authorities and civil society actors is a pre-requisite
- Degree in political science, journalism, conflict studies, or a related social science field
- Four years of experience in a similar position
Job Title: Information System Specialist
Contract Period: Indefinite
Main Duties and Responsibilities
Location:
AbujaContract Period: Indefinite
Main Duties and Responsibilities
- Defining procedures and ensuring the implementation, monitoring, maintenance and correct functioning of the IT and telecommunications equipment and systems in the mission and participating in the establishment and/or revision of the budgets concerning ICT
- Managing the ICT activities in support to and in close collaboration with the field responsible; this includes the following:
- Identifying and implementing the information management practices to enhance the system’s effectiveness and reliability
- Supervising, implementing and monitoring security management protocols in order to ensure data security, availability and an immediate operational recovery and continuity in case of emergency
- Ensuring that all IT and telecommunications equipment are correctly inventoried in direct link with the procurement team ensuring sufficient stock of spare parts and necessary tools for maintenance
- Informing the technical referent before all purchase of equipment or services and ensuring the preparation, tests, packing and documentation for all ICT equipment and networks before providing to users
- Ensuring the proper documentation, filing and the compilation of statistical data on ICT
- Providing direct supervision and support to the Information Systems technicians as well as technical and educational support (briefing, training, etc.) to new users, relevant personnel and technicians
- Performing delegated tasks specific to her area of speciality, as defined in his/her job description and according to the line manager; the position will require 60% of time dedicated to travel outside of Abuja
Minimum Required Skills and Qualifications
- Degree in Information Technology
- Three years of previous experience in information technology management
- Prior work experience with an NGO is highly desirable
Deadline: 8th November, 2017
How to Apply
Interested and qualified candidates should submit their Applications, including cover letter, CV’s/Resume and copy of relevant certificates to: msfocb-nigeria-HRassist@brussels.msf.org
Or
Send Hard Copy to:
MSF Belgium Human Resources Office,
14 Tennessee Street,
Maitama,
Abuja.
Note
- Only short-listed candidates will be notified and invited for interview; MSF Belgium takes this opportunity to thank all potential candidates for their application.
- MSF is an equal opportunity employer, both men and women are encouraged to apply.
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