478limited is your number one Online Wholesale store in Nigeria. It’s an online store where you can get virtually all you are looking for such as; Beverages, Cereals, Pasta Toiletries, Child Care, Canned Goods, Snacks, Candy and more online and have them delivered directly to you. 478 has a payment options that suits your need also available is pay-on-delivery for your convenience.
We are recruiting to fill the vacant position below:
Job Title: Receptionist/Executive Assistant
Location: Ajah, Lagos
Job Description
- As a result of our strong growth and expansion, we always welcome CV’s from young, dynamic, focused, results-oriented professionals who would like to join our team of excellence.
- We are currently looking for a Receptionist/Executive Assistant to be part of the team responsible and accountable for the smooth running of our administrative systems within the limits of requirements, specifications, costs and timelines.
- He/she will perform all reception duties to include greeting guests, answering phones and ensuring all front office procedures are followed. He/she will also provide administrative support to the organization’s Executive Directors as needed.
- The successful candidate will have improved skills, a proven professional experience and a detailed knowledge of Corporate Organization’s best practice processes and should be able to work in a team that will plan, coordinate, direct, and design Admin-related activities of the organization, as well as provide administrative direction and support for daily operational activities of the Admin department.
- If you would, then you need to apply for this job
Skills, Qualifications, Experience and Special Requirements
- HND or B.Sc Degree in English, Secretarial Studies, Business Administration or related fields
- Professional certification is added advantage
- Minimum of 2 years related experience
- Must have strong skills using Microsoft Word, Excel and PowerPoint
- Experience using Outlook for email and calendar management
- Ability to use various types of office equipment, including multiline phone system
- Experience using other automated tools for expense reporting or other applications
- Possess a solid work ethic, ability to multi-task in a fast-paced team environment, and enjoy going above and beyond duties, doing whatever it takes to keep things running smoothly and efficiently.
- Must be positive, professional and reliable, with excellent communication (verbal and written) and organization skills
- Exceptional customer service and sales skills
- Must be accurate, timely, and detail orientated with tasks
- Maintain a professional appearance
- Ability to maintain confidentiality with sensitive information
- Must be able to work independently and prioritize tasks
- Must be flexible if necessary to work an adjusted shift to ensure front desk coverage is maintained
- Excellent interpersonal, leadership and organizational skills.
- High-energy, relationship builder who is a natural social magnet
- A multi-tasker who has also demonstrated professionalism and good judgement
- Ability to handle confidential information professionally
- Flexible and a “Get Things Done” mindset who can remain calm in stressful situations
- Resourceful and Proactive in Office and Staff needs
- Excellent time management and organizational skills
Responsibilities
- Project a dynamic first impressions while greeting, engaging and assisting guests during their visit to the corporate office
- Answer and direct incoming phone calls and respond to questions for general information
- Ensure all guests are signed in and proper security protocol is followed
- Maintain the reception area and address visitor needs while waiting in the lobby (including providing beverages) creating an environment of hospitality
- Assist with clerical duties such as copying, faxing, filing, typing and collating
- Manage conference room calendars and schedule meetings
- Arrange travel itineraries and accommodations, manage calendars and complete expense reports through the expense management system
- Maintain office supplies & equipment
- Assist with new employee onboarding process, i.e. business cards, workstation preparation
- Act as Executive Assistant to the MD/CEO
- Coordinate Travel itineraries requests and schedules for staff
- Prepare and issue correspondence, marketing, and event invitations
- Submit maintenance requests and assists with related facilities management tasks
- Provide administrative support to the organization as needed, including special projects for executive management
- Perform other duties as may be assigned by the Head of Admin or the Director
Deadline: 10th November, 2017.
How to Apply
Interested and qualified candidates should send their detailed CV’s and Application, Using the “Job Title” as the email subject to: admin@478limited.com
Note
- Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.
- Only shortlisted candidates will be contacted.
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