Latest Recruitment at International Organization for Migration (IOM)

International Organization for Migration (IOM) - Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

We are recruiting to fill the position below:




Job Title: Procurement and Logistics Officer

Location:
 Abuja
Classification: Professional Staff, Grade P3
Type of Appointment: Special short-term graded, Six months with possibility of extension
Estimated Start Date: As soon as possible

Context

  • Under the overall supervision of the Chief of Mission (CoM), and direct supervision of the Resource Management Officer (RMO) in Abuja the successful candidate will be responsible and accountable for all the Procurement and Logistics functions for the IOM Nigeria Mission.
Core Functions / Responsibilities
  • Supervise IOM teams involved in the following categories of procurement and logistics work within the area of responsibility: procurement staff (local and international procurement); logistics staff; fleet staff (including drivers of rented vehicles and trucks).
  • Ensure IOM and applicable donor procurement procedures are in place and followed in accordance with relevant policies and regulations.
  • Conduct procurement and logistics tasks within the mission, including property and assets control, supply, service, maintenance, and contractual agreements.
  • Analyse procurement requests, identify service providers, and evaluate information regarding vendor's performance in the areas of quality, prices, and delivery of goods in view of the Organization's best interests.
  • Solicit bids, quotations, and tender documents; oversee bidding process and provide support for procurement transactions, analyse them for conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; prepare purchase orders and ensure receiving authorization by the Resource Management Officer and the Chief of Mission.
  • Follow up on purchase orders (PO) status and keep the heads of units and respective project managers abreast of estimated time of delivery and/or any changes that may affect or modify the pre-determined delivery conditions. Ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition.
  • Ensure that appropriate funds are available for purchase; ensure receipts are received when payment is conducted in cash; request authorization of the RMO regarding bank transfer payments.
  • Coordinate mission procurements with Global Procurement and Supply Unit in Manila Administrative Centre (MAC) when required.
  • Create internal control mechanisms to safe guard the Organizations assets to prevent fraud and ensure that appropriate records are kept on assets disposal, ensure assets are located accordingly and used in IOM's best interest; regularly upgrade the mission’s inventory list. Make sure mission property insurance is in place.
  • Assist in the adherence to stockroom management practices, in order to ensure there is no undue overstocking or loss; control supply stock and monitor consumable materials, in order to be able to provide staff with ready access to common regularly used items and replenishment.
  • Monitor maintenance and repair of office facilities, including preventive maintenance. Establish maintenance agreements with competent service providers, when it is feasible and determined to be cost effective.
  • Undertake field travel to programme sites or IOM Field offices to perform procurement and logistics evaluations as necessary, and in order to supervise and train staff.
  • Maintain and update databases of preferred suppliers.
  • Represent IOM in inter-agency fora related to procurement and/or logistics.
  • Perform such other duties as may be assigned.
Required Qualifications and Experience
Education:

  • Master’s degree in Business Administration, Management, Logistics, Procurement, Accounting or a related field from an accredited academic institution with five years of relevant professional experience; or
  • University degree in the above fields with seven years of relevant professional experience.
Experience:
  • Experience in managing diverse procurement and logistics operations;
  • Excellent level of computer literacy and good knowledge of SAP/PRISM;
  • Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers;
  • Extensive knowledge of IOM internal procurement and financial rules, as well as IOM's PRISM elements as they apply to procurement and logistics.
Languages:
  • Fluency in English is required. Working knowledge of any regional languages is an advantage.
Desirable Competencies
Behavioral:

  • Accountability – takes responsibility for action and manages constructive criticisms;
  • Client Orientation – works effectively well with client and stakeholders;
  • Continuous Learning – promotes continuous learning for self and others;
  • Communication – listens and communicates clearly, adapting delivery to the audience;
  • Creativity and Initiative – actively seeks new ways of improving programmes or services;
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others;
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism - displays mastery of subject matter;
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Other:
  • Internationally recruited professional staff are required to be mobile.
  • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  • The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances

Deadline: 28th February, 2018.

How to Apply
Interested and qualified candidates should: 
Click here to apply online




Job Title: Sector Coordinator (Shelter/NFI/CCCM)

Location:
 Maiduguri, Nigeria
Classification: Professional Staff, Grade P3
Type of Appointment: Special short-term graded, Six months with possibility of extension
Estimated Start Date: As soon as possible
Travels: Regular travel to field locations.

Context 
The North Eastern part of Nigeria has witnessed an increase in violence since the beginning of 2015, causing a major humanitarian crisis. More than two million individuals have been displaced as a consequence of the intensification of attacks by on-going military operations, with the highest rate of displacement taking place in Borno, Yobe, Gombe and Adamawa States.

Today more than 1.7 million people remain displaced with More than 650,000 of IDPs are living in 251 camps, collective centres or transactional sites, mainly in schools or government buildings. The remaining are displaced host communities: sharing the homes of other, living in makeshift shelters constructed on available land, in unfinished buildings, or renting homes. The Shelter/Non-Food Items (NFI) and the Camp Coordination and Camp Management (CCCM) sectors were led by the National Emergency Management Agency (NEMA) and IOM since the beginning of the crisis. Since August 2016 it has become a merged sector Jointly coordinated between IOM, United Nations High Commissioner for Refugees in Serbia (UNHCR) and NEMA. Although not a formally activated cluster, this sector working group is run in the style of a cluster.

Under the supervision of the Chief of Mission (CoM), and in collaboration with the emergency units, Headquarters (HQs) and Regional Office, the successful candidate will be in charge of coordinating the joint Shelter, Non-Food Items (NFI) and CCCM sector in Nigeria.

Core Functions / Responsibilities
  • Develop a comprehensive CCCM/Shelter/NFI Sectoral strategy that incorporates all phases of the response, including preparedness, emergency management, response, recovery and capacity building.
  • Draw lessons learned from the past activities in Nigeria and revise strategies and action plans accordingly in the light of these and needs as they evolve.
  • Plan, coordinate and deliver training/capacity building opportunities to CCCM, Shelter and NFI sector partners, with a view to improving quality and efficiency of CCCM, Shelter and NFI interventions across all affected areas, including support efforts to strengthen the capacity of the national’s authorities and civil society.
  • Develop and Implement a common strategy within the CCCM, Shelter, NFI and CCCM Working Group for capacity building and training
  • Ensure integration of the Inter-Agency Standing Committee’s priority cross cutting issues (e.g. human right, HIV/AIDS, age, community participatory approaches) and promote gender equality and GBV risk reduction and by ensuring that the needs of women and girls as well as men and boys are addressed.
  • Follow-up on the monitoring and reporting of sector activities.
  • Participate in the Inter-Sector Working Group (or equivalent group when established) to ensure adequate consideration of needs and the coordination with other sectors with regards to the humanitarian strategy and response in Nigeria.
  • Prepare and revise, when necessary, specific documents, strategies, guidelines, and sector's terms of reference.
  • Provide timely analysis, leading to a joint identification of gaps and development of
  • sector-specific response strategies; ensure that sector strategies are adequately reflected in overall country strategies and appeals.
  • Ensure appropriate coordination with national authorities to the extent the political situation allows. This will involve liaising and working with relevant government counterparts to support or complement existing coordination mechanisms, where they exist
  • Convene, facilitate and co-chair regular Shelter, NFI and CCCM Working Group coordinate meetings.
  • Identify, support and coordinate a network of Shelter, NFI and CCCM focal points across all affected areas of Nigeria, to enable effective and coordinated field-level strategy, emergency preparedness and response.
  • In consultation with sector partners, plan and participate in inter-agency needs
  • assessments, as required.
  • Coordinate CCCM, Shelter and NFI intervention with sector partners as well as with other Working Groups involved in responding to the needs and support adequate information sharing mechanisms
  • Liaise, on behalf of the sector, with donors to fund priority sector activities, while at the same time encouraging sector partners to mobilize resources for their activities through their usual channels
  • Provide guidance and substantive support to sector partners in developing the Humanitarian Response Plan (HRP), submitting project proposals for inclusion in the Consolidated Appeals, Flash Appeals, Central Emergency Response Fund requests and other inter-agency funding appeals and ensure that agreed Working Group strategies/priorities are adequately reflected in appeal documents
  • Prepare and disseminate Shelter, NFI and CCCM sector regular updates.
  • Ensure, to the extent possible, that sector partners use common standards to review impact of the sector and progress against implementation plans as well as tools for information and data management, including in needs assessments and monitoring
  • Ensure adequate reporting and information sharing, both within the sector and with other Working Groups and the Office for Coordination of Humanitarian Affairs (OCHA); collect 4W (Who/What/When/Where) information from partners and provide information to relevant inter-agency coordination body so it can be processed and redistributed at the Working Group level and to other stakeholders; ensure that updated and relevant Working Group-specific information is included in general reports, common web platforms; OCHA Situation Reports, OCHA Humanitarian Dashboard, etc.
  • Identify core advocacy concerns for the sector and contribute key messages to the broader advocacy initiatives of the HC, the Cluster Lead Agency and other relevant actors together with sector partners.
  • Perform such other duties as may be assigned.

Desirable Competencies
Behavioral:
  • Accountability - takes responsibility for action and manages constructive criticisms;
  • Client Orientation - works effectively well with client and stakeholders;
  • Continuous Learning - promotes continuous learning for self and others;
  • Communication - listens and communicates clearly, adapting delivery to the audience;
  • Creativity and Initiative - actively seeks new ways of improving programmes or services;
  • Leadership and Negotiation - develops effective partnerships with internal and external
  • stakeholders;
  • Performance Management - identify ways and implement actions to improve performance of self and others;
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of
  • responsibility;
  • Professionalism - displays mastery of subject matter;
  • Teamwork - contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Other:
  • Internationally recruited professional staff are required to be mobile.
  • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  • The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.


Required Qualifications and Experience
Education:
  • Master's Degree in Political or Social Sciences, International Relations, Human Right/Law, Architecture, Engineering, Disaster Management, Conflict Management or a related field from an accredited academic institution with five years of relevant professional experience; or a University Degree in the above fields with seven years of relevant professional experience.
Experience:
  • Experience in Cluster coordination and humanitarian response;
  • Experience in programme management and project implementation;
  • Experience of operational Cluster information management, Camp Coordination/Camp
  • management, DTM, Shelter/NFI, coordination, implementation and monitoring and evaluation and site planning;
  • Good knowledge of CCCM, NFI and shelter-related technical guidelines and standards;
  • Knowledge of humanitarian reform, operational coordination and Working Group;
  • Previous management experience in an emergency operation setting.
Languages:
  • Fluency in English is required.

Deadline: 28th February, 2018.

How to Apply
Interested and qualified candidates should: 
Click here to apply online

Click here for more information (PDF)

Note
  • In order for an application to be considered valid, IOM only accepts online profiles duly completed.
  • Only shortlisted candidates will be contacted.
  • You can track the progress of your application on your personal application page in the IOM e-recruitment system.

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