Recent Jobs in a Leading Non-Profit Organisations – Malaria Consortium

Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

We are recruiting to fill the position below:

Job Title: Admin Officer

Locations: Gombe, Kano and Niger 
Department: Operations 
Length of contract: 3 years 
Level: Operations – Admin
Reporting to: Line manager, Zonal Project Manager, Dotted line manager
Job Type: Fixed Term
Hours: 40
Grade: 6 

Country and Project Background
The Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded Support to National Malaria Programme, SuNMaP (2008 – 2016). The office had presence in 23 states of the country and has managed at various times, about 15 projects. It follows the mandate of the parent organisation in Nigeria and has been working specifically in the following areas:

• Malaria control/elimination
• Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea
• Nutrition
• Neglected tropical diseases (NTDs)
• Malaria Consortium has recently become a sub-recipient for the new grant of the Global Fund to Fight AIDS, Tuberculosis and Malaria (GF) under the National Malaria Elimination Programme (NMEP) and Catholic Relief Services as the principal recipients.

The goal of the grant is to contribute towards reducing the malaria burden to pre-elimination levels and bringing malaria-related mortality to zero by 2020 in Nigeria.

This project aims to achieve seven objectives while delivering high quality malaria services in 14 states (MC implementing in 7 of the states – Kano, Kaduna, Jigawa, Niger, Yobe, Gombe and iCCM only in Kebbi and Niger) through improved service delivery mechanisms, demand creation and health system strengthening strategies:

• To ensure at least 80% of targeted population utilizes appropriate preventive measures by 2020
• To test all care-seeking persons with suspected malaria using RDT or microscopy by 2020
• To treat all individuals with confirmed malaria seen in private or public facilities with effective anti-malarial drug by 2020
• To provide adequate information to all Nigerians such that at least 80% of the populace habitually takes appropriate malaria preventive and treatment measures as necessary by 2020
• To ensure the timely availability of appropriate antimalarial medicines and commodities required for prevention and treatment of malaria in Nigeria wherever they are needed by 2018
• At least 80% of health facilities in all LGAs report routinely on malaria by 2020
• To strengthen governance and coordination of all stakeholders for effective program implementation towards an “A” rating by 2018 on a standardized scorecard

Job Purpose

• To provide administrative, personnel and logistics support in the project offices in the zone.

Scope of Work

• The officer will be actively responsible for maintaining an effective and efficient workflow of the office through enforcing administrative procedures to the office operating system and equipment.
• S/he will be directly responsible for the provision of administrative, personnel and logistics support in the office.
• S/he is accountable to the zonal project manager.

Key working relationships:

• The Admin Officer will be a member of the project implementation team and report to the zonal project manager and other project staff in delivering project work plan.

Key Accountabilities
Manage and performs all administrative support in the office (40%):

• Ensures all staff adhere to the office policies and general office procedure
• Develops and maintains an effective maintenance procedure for the proper functioning of all IT equipment and computer networks in the office
• Ensures proper management and maintenance of assets including office building, vehicles, equipment, etc.
• Manages the filing system and storage of all administrative documents
• Liaise with the Project Officers in coordinating meetings, workshops, seminars, travel arrangements and/or events
• Liaises with National Office on administrative issues
• Carry out other duties as assigned

Provides personnel services support in the office (10%):

• Implements personnel policies and procedures
• Provides support and coordinates personnel and related staff matters
• Maintains employee files and records for administrative use
• Assists in compiling annual leave roster and submit to National Office

Provides Operational and logistic support to the office (50%):

• Develops and maintains strong and effective relationships with service providers including hotels, care hire services, travel agencies, immigrations, etc. for project activities
• Carries out timely booking of venues for seminars, conferences, workshops and other project activities
• Sourcing of appropriate venues for seminars, conferences, workshops and other project activities
• Ensures timely picking of consultants, visiting staff, and other stakeholders
• Ensures project receives value for money for all procurements at all times
• Manage the driver and project vehicle
• Providing support on need basis to Malaria Consortium projects on filing, documentation and other related issues

Person Specification, Qualifications and Experience
Essential:

• Bachelor’s degree in any discipline
• Significant years’ experience in similar role
• Good supervisory, inter-personal, communication and planning skills

Desirable:

• Proven previous experience in office management
• Possess good understanding, knowledge and experience in document control and management

Work-based Skills and Competencies
Essential:

• Excellent interpersonal and communication skills
• Excellent computer skills with proficiency in Microsoft Word, Excel and PowerPoint
• Good Attention to detail
• Ability to maintain confidentiality of project information

Core Competencies
Delivering results (Level B – Takes on pieces of work when required and demonstrates excellent project management skills):

• Shows a flexible approach to taking on additional work / responsibilities when needed to achieve results
• Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
• Makes clear and timely decisions within remit of own role

Analysis and use of information (Level A – Gathers information and identifies problems effectively):

• Interprets basic written information
• Attentive to detail
• Follows guidelines to identify issues
• Recognises problems within their remit
• Uses appropriate methods for gathering and summarising data

Interpersonal and communications (Level B – Adapts communications effectively):

• Tailors communication (content, style and medium) to diverse audiences
• Communicates equally effectively at all organisational levels
• Understands other’s underlying needs, concerns and motivations and communicates effectively in sensitive situations
• Resolves intra-term and inter-team conflicts effectively

Collaboration and partnering (Level A – Is a good and effective team player)

• Knows who their customers are and their requirements
• Respects and listens to different views/opinions
• Actively collaborates across teams to achieve objectives and develop own thinking
• Proactive in providing and seeking support from team members

Leading and motivating people (LEVEL B – Manages own development and seeks opportunities):

• Manages own development and performance positively
• Learns lessons from successes and failures
• Seeks and explores opportunities within Malaria Consortium which develop skills and expertise

Flexibility/ adaptability (Level B – Remains professional under external pressure):

• Able to adapt to changing situations effortlessly
• Remains constructive and positive under stress and able to tolerate difficult situations and environments
• Plans, prioritises and performs tasks well under pressure
• Learns from own successes / mistakes

Living the values (Level A – Demonstrates Malaria Consortium values):

• Demonstrates integrity, honesty and fairness in dealing with colleagues and stakeholders
• Maintains ethical and professional behaviour in line with Malaria Consortium’s values
• Treats all people with respect

Strategic planning and thinking and sector awareness (LEVEL A – Manages own workload effectively):

• Plans and manages own workload effectively
• Is familiar with Malaria Consortium’s mission and current strategic plan
• Understands own contribution to Malaria Consortium’s objectives

Salary/Benefits

• 3,052,350 gross per annum
• National Benefits.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Click Here For More Information (PDF)

Job Title: Monitoring and Evaluation Manager

Location: Abuja
Department: Technical
Length of contract: 3 years
Role type: National Grade: 10
Travel involved: Up to 40% travel to areas of operation
Child safeguarding level:
Reporting to: Line manager: Senior Programme Manager
Direct reports: None
Dotted line manager: TBC
Dotted reports: M&E Specialists

Country and Project Background
The Nigeria Country Office with office in Abuja, started operations in 2008, through the DFID/UKaid funded Support to National Malaria Programme, SuNMaP (2008 – 2016). The office had presence in 23 states of the country and has managed at various times, about 15 programmes and projects. It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas:

• Malaria control/elimination
• Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea
• Nutrition
• Neglected tropical diseases (NTDs)

Nigeria recently received the award of US$ 217 Million from the Global Fund (GF) to implement the 2018-2020 malaria program aimed at treating at least 44 million malaria cases, distributing at least 31.6 million long-lasting insecticidal nets (LLINs) in seven states, strengthen health product management and improve supply chain and monitoring and evaluation systems in 13 state. 

Malaria Consortium recently became Sub-recipient to Catholic Relief Services (CRS), being the Principal Recipient (PR), to implement malaria case management, prevention of malaria in pregnancy and monitoring and evaluation activities in six states including Kano, Kaduna, Jigawa, Gombe, Niger and Yobe states. MC will also implement integrated community case management (iCCM) of childhood illnesses in Niger and Kebbi states. 

Job Purpose

• To provide technical oversight and support to all monitoring and evaluation (M&E) activities of MC’s Global Fund-supported malaria programme in Nigeria.
• The M&E Manager will serve as the main focal person for all Research, MEAL (Monitoring, Evaluation, Accountability and Learning) activity which include data validation, DQA, coordination meetings, capacity building in data quality and supportive supervisory visit to strengthen health management information system.
• S/he will report to the Senior Programme Manager.

Scope of work

• The M & E Manager shall be responsible for technical oversight in planning, coordination and supervision of monitoring and evaluation activities for the GF-malaria and iCCM programme in 7 states.
• S/He will provide expert technical inputs to state M&E Specialists in data management, data quality assurance, analysis, interpretation of findings and writing of progress and scientific reports.

Key working relationships

• The M&E Manager will work with the GF- Senior Programme Manager and will have dotted line management with the Country M&E Specialist to supervise State M&E Specialists working in the 6 project states.

Key Accountabilities
Management and planning (40%):
Take the lead in the development of programme M&E plans and frameworks as listed below:

• Log frames with appropriate programme indicators, targets and data collection methods
• Routine monitoring systems, including databases, systems for data collection, maintenance and storage
• Templates and schedules for routine reports including quantitative and narrative reports (where necessary)
• Take the lead in planning M&E activities in the approved work plan and coordination of implementation ensuring high level of technical quality
• Support project staff (State M&E Specialists) in the implementation of M&E activities in approved programme workplan under the guidance of the SPM
• Ensure high quality data are available in useable format on a regular and timely basis for programmatic decision making by facilitating data collection and collation for the iCCM component of the grant
• Advise project staff in the design, implementation and analysis of large scale quantitative surveys and smaller scale qualitative surveys. Where necessary, oversee the implementation of the same

Data management, reporting, surveys, knowledge management and dissemination (40%):

• Provide technical support for routine data collection and management including IT applications for data transfer where needed
• Lead the set up and maintenance of a project database and linkages with the national DHIS version 2 platform for reporting
• Ensure the timely submission of high quality programmatic Progress Update and Disbursement Request (PUDR) and the validation of such on a quarterly basis according to the approved project performance framework
• Plan and coordinate quarterly routine monitoring visits to project supported sites and Conduct field visits to validate data and monitor the quality and completeness of collected data
• Assist in analysis and presentations of project data at national level
• Participate in project assessments, evaluations and design including development of survey protocols with support from country office and advisors
• Participates in regular documentation of lessons learnt on various interventions by the project
• Assist SPM in preparing donor reports

Capacity building (10%):

• Take the lead in the development of training or capacity building plans related to M&E
• Support M&E training planning and rollout at the state levels

Networks and representations (10%):

• Develop and maintain relationships with NMEP and relevant Ministry of Health officials, so as to stay abreast of and involved in related HMIS and M&E developments
• Represent MC and make presentations at professional meetings and conferences related to Monitoring, Evaluation and research for GF, including quarterly Principal Recipient and Sub-recipients quarterly review meetings

Person Specification
Qualifications and experience: 

Essential:

• Postgraduate Degree in Public Health (with focus on epidemiology/bio-statistics) or a pertinent social science discipline such as Demography
• At least 10 years’ post-qualification experience and 7 years’ experience in the design and implementation of health related project assessment, with a focus on project monitoring and evaluation, and data /database management
• Experience working in Public Health in developing countries within government, an international organization or research institution and managing social research, data analysis and report writing
• Significant experience in survey design and implementation
• Proficient in the development of data entry programmes, using statistical analysis software (EpiInfo, EpiData, Excel, Access, Stata, SPSS) and management of project M&E systems
• Experienced in applying qualitative methods of data collection and analysis
• Familiar with Nigeria’s routine HMIS and DHISvs2

Desirable:

• Proven significant experience working for an International Non-Government Organisation
• Demonstrated ability to work both independently and as part of a team

Work-based skills
Essential:

• Excellent communications and presentation skills and proficient in word-processing and data management and analytical software
• Excellent written and spoken English
• Experience managing teams

Desirable:

• Excellent organization skills
• Experience in capacity building/ transferring of skills

Core competencies:       

• Delivering results       
• LEVEL D – Inspires wider teams to achieve outstanding results and to manage risks
• Proactively improves effectiveness and performance of other senior staff to increase ability to meet objectives, acquiring new skills when appropriate
• Encourages mitigating risks amongst the teams/groups they work with/ manage
• Ensures the quality of all internal/external work of own and others.

Salary
6,583,500 gross per annum.


Method of Application
Interested and qualified candidates should:
Click here to apply online

Click here for more information (PDF)

Job Title: Accounts Officer

Locations: Gombe, Kano and Niger 
Department: Finance 
Length of contract: 3 years
Travel involved: 5% 
Reporting to: Zonal Project Manager 
Hours: 40
Grade: 6

Job Purpose

• The Accounts Officer will provide a cashier function and accounting services of maintaining proper financial records of all transactions in accordance with MC financial procedures to the respective field offices in the zone.

Scope of Work

• The Accounts Officer will be responsible for timely posting of all Invoices approved and paid, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc.
• S/he will also ensure orderliness within the finance department.
• The Accounts officer will deals with all cash receipts and payments as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution.

Key Working Relationships:

• The Accounts officer (AO) will be a staff in the state and will report to the project manager while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office.
• S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the country finance officer.

Key Accountabilities (percent of time spent on each area)
Finance work (40%):

Prepare monthly reports to the Project Manager as set on monthly finance timetable which comprises the following:

• Bank reconciliation statement including copy of bank statement
• Aged list of outstanding Advances and Other ledger balances
• Fixed asset register update and Spot Check reports
• Authorised Petty Cash Count Certificate and reconciliations
• Monthly timesheet update
• End of Month Checklist
• Making Payments of all meetings, workshop and training participants and consultants.
• Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures.
• Advising the Project Manager and Financial Accountant on the arising financial matters and sharing areas of concern with suggested solutions
• Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs

Suppliers Invoice (25%):

• Receive all invoices from suppliers & vendors and prepare the Invoiceauthorisation forms
• Review and post all invoices onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorised personnel.
• Prepare all payments – cash, cheque, bank transfers and obtain approval from the authorised personnel.
• Post payments onto PSF general ledger ensuring the accuracy of all the require codes.

Operations related work (25%):

• Be responsible for issuing travel and activity advances to project managers, consultants and/or any other staff travels, including reconciliation of the same on return.
• In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team
• In-charge of collating timesheets of all field office staff

Petty Cash (10%):

• In charge of keeping the Petty cash impress system and records, making requisitions and issues as approved by the authorised personnel.
• Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy manner.
• Count Petty Cash on a minimum of a monthly basis with the Financial Accountant.
• Post all petty cash invoices and vouchers into the General Ledger with accurate codes.

Qualifications and Experience
Essential:

• HND or Bachelors in Accounting
• Minimum of 3 years’ experience in a finance team, with at least one year in an Accounts Officer position

Desirable:

• Experience in working in INGO an added advantage.
• Member of Accounting Professional body is an added advantage.
• Working knowledge of accounting software
• Good excel and other software skills

Work-based Skills and Competencies:

Essential:

• Excellent interpersonal and communication skills
• Knowledge of NGO donors and their financial reporting requirements
• Excellent computer skills with high proficiency in Microsoft excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritise multiple tasks.
• Willingness to learn at all times.

Desirable:

• Working knowledge of accounting software is an added advantage
• Trustworthiness, Stress tolerance and operational decision making skills is an added advantage.

Core Competencies:
Delivering results LEVEL A Focuses on delivering contribution to Malaria Consortium and achieving own objectives:

• Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations
• Strong self-management of time and effort
• Checks own work to ensure quality

Analysis and use of information:
LEVEL A Gathers information and identifies problems effectively:

• Interprets basic written information
• Attentive to detail
• Follows guidelines to identify issues
• Recognises problems within their remit
• Uses appropriate methods for gathering and summarising data

Interpersonal and Communications:
LEVEL A Listens and clearly presents information:

• Actively listens and pays attention objectively
• Presents information and facts in a logical way
• Shares information willingly and on a timely basis
• Communicates honestly, respectfully and sensitively

Collaboration and Partnering:
LEVEL A Is a good and effective team player:

• Knows who their customers are and their requirements
• Respects and listens to different views/opinions

Leading and Motivating People:
LEVEL A – Open to learning and responds positively to feedback:

• Builds capacity of colleagues by sharing knowledge (induction) and acting as induction ‘buddy’ when asked
• Open to learning new things
• Responds positively to feedback from others
• Identifies mistakes and takes positive steps to improve

Flexibility/ Adaptability:
LEVEL B Remains professional under external pressure:

• Able to adapt to changing situations effortlessly
• Remains constructive and positive under stress and able to tolerate difficult situations and environments
• Plans, prioritises and performs tasks well under pressure
• Learns from own successes / mistakes

Living the Values:
LEVEL B Promotes Malaria Consortium values amongst peers:

• Shows a readiness to promote Malaria Consortium’s values amongst peers
• Promotes ethical and professional behaviour in line with Malaria Consortium’s values

Strategic Planning and Thinking and Sector Awareness:
LEVEL A Manages own workload effectively:

• Plans and manages own workload effectively
• Is familiar with Malaria Consortium’s mission and current strategic plan
• Understands own contribution to Malaria Consortium’s objectives

Salary
NGN 3,052,350 gross per annum.



Method of Application
Interested and qualified candidates should:
Click here to apply online

Click here for more information (PDF)

Deadline: 15th March, 2018.