Graduate Trainee – Archive Officer At ARM Life
ARM Life is the Insurance subsidiary of Asset & Resource Management Company Ltd (ARM). Its parent company, ARM is one of the largest non-bank financial services firms in Nigeria with a focus on asset management. Established in 1994, ARM started operations as a traditional asset management company specialising in the management of quoted equities and fixed income securities.
Job Title: Archive Officer
Develop standard for overall management of physical archive in line with best practices for documents usage, procedures and storage.
Retrieve electronic assets from repository for distribution to users, collecting and returning to repository. Management of Retrieval of physical documents from the archive.
Management of Physical Archive environment storing and preserving perishable documents in line with best practice.
Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
Consult with end users regarding problems in accessing electronic content.
Monitor and maintain physical archive in line with regulatory guidelines and ensure compliance with records and documents.
Ensure security, protection and high-level confidentiality in line with ISO 27001 standard of all documents with the archive
Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
Education Qualification: Minimum B.Sc, B.Tech, HND
Preferred years of Experience: 1 – 5 year(s)
Principal Duties and Responsibilities
Keep track of customers’ document from regions up to arrival at archive.
File all customer’s documents in line in accordance with the process and ensuring the documents are place in the appropriate file.
Search and retrieval both hard and electronic copy of documents in line with the archive policy for distribution to users, collecting and returning to repository.
Scanning or other automated data entry procedures, using imaging devices and document imaging software.
Conduct needs assessments to identify document management requirements of departments or end users.
Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
Sorting and arrangement of documents in line with the process and standard classifications
Operate data capture technology to import digitized documents into document management system.
Capture, Serialize and index of customer’s documents on library register.
Logging of document location after physical archive on MS excel and upload library location on Pension administration application system.
How to Apply