UNOCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort.
We are recruiting to fill the position below:
Job Title: Administrative & Finance Officer
Job ID: 15546
Location: Maiduguri, Borno
Practice Area – Job Family: Management
Grade: NOA
Contract Duration: 1 Year with possibility for extension
Background
- Under the guidance of the Administrative & Finance Officer in Borno, the Administrative & Finance Analyst is responsible for ensuring the effective delivery of, finance, general administration, human resources, procurement, logistical and common services support to OCHA/Nigeria sub offices and operations consistent with UN rules and regulations.
- The Administrative and Finance Analyst leads and provides guidance to OCHA sub Offices administrative staff, fostering effective collaboration within the teams, with relevant OCHA and UNDP counterparts at headquarters and in the field, and with other UN agencies, promoting a client-oriented approach and ensuring optimal performance and efficient delivery of services
Summary of key functions
- Management of OCHA Nigeria administrative operations.
- Management of OCHA Nigeria finance and human resources
- Management and monitoring of OCHA Assets.
- Procurement of goods and services.
Detailed Duties and ResponsibilitiesProvide management support to OCHA administrative operations with the following results:
- Full compliance of operations with UN/OCHA/UNDP rules, regulations and policies, effective implementation of corporate operational strategies, achievement of management targets, monitoring and reporting of results.
- Liaise with the UNDP Country Office (Finance & Procurement, Protocol units) to ensure that the provision of all OCHA related administrative support services are implemented/delivered in an efficient and timely manner.
- Closely follow up on all issues related to staff travel (domestic & international) and office/staff compliance with the security procedures.
- Manage the office transport flees and ensure that all vehicles are all MOSS compliant and are in road worthy condition and properly maintained including the provision of adequate spare parts at all times.
- Plan and organize office events including retreats, meetings and other events and ensure that all participants are informed in advance and that the necessary logistics is in place including booking of venues, hotels etc
- Supervise the work and manage the performance of the Administrate support staff
- The National Administrative Officer has the role as Travel Administrator, thus he/she will take responsibility to submit Travel Requests/Expense Reports into OCHA ERP system “Umoja”.
- Knowledge building and sharing with regards to financial management and general administrative operations, contributing to OCHA’s best practices.
- Letters and other correspondence relating to administrative and finance activities drafted and related reports prepared for internal use
Support the management and monitoring of OCHA assets with the following expected results:
- Management of OCHA assets ensuring full compliance with IPSAS in the accounting for procurement, utilization and disposal of OCHA Nigeria‘s assets.
- Ensure that for the office assets/inventory proper records are maintained and updated regularly and that both the financial and physical status of all office NEPs is regularly reported/updated in OCHA ERP system (Umoja) and maintaining required related documentation.
- Ensure proper documentation for inventory hand-over/return to custodians and update the records in Umoja/internal data base accordingly.
Manage and coordinate the procurement of goods and services with the following results:
- Required goods and services secured in a timely manner, within budget and in full compliance with established UN rules, regulations and procedures for procurement.
- Procurement actions taken in accordance with the principles of good planning and overall strategic objectives established by OCHA management, using best practices in sourcing, supplier selection and evaluation, quality management, customer relationship management and the use of performance measurement benchmarks.
- Sound judgment, knowledge and guidance are applied to tender processes and evaluation of bids, in the negotiation of agreements, and in contract management.
- Day-to-day support and coordination for all procurement arrangements with local service providers & ensure that common service agreements (cleaning, security, health facilities, vehicle maintenance etc) are properly implement and services are to the standards required
- The National Administrative Officer has the role as Requisitioner, thus he/she will take responsibility to raise purchase orders (POs) and submit good/services receipts into OCHA ERP system “Umoja”.
- Supervise the logistics, Administration and Finance associate staff and drivers
- Performs any other tasks assigned by the supervisor and/or the Head of Sub Office.
Impact of Results
- The key results have an impact on the overall efficiency of the Country Office including improved business results and client services. Forward-looking operations management has an impact on the organization of office management, knowledge sharing, and information provision.
Competencies
Corporate Competencies:
- Demonstrates commitment to UNOCHA’s mission, vision and values
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
- Knowledge Management and Learning:
- Shares knowledge and experience and provides helpful advice to others in the office
- Ability to develop systems for structuring, codifying and providing access to information and knowledge
- Development and Operational Effectiveness:
- Builds strong relationships with partners, focuses on impact and result for the client and responds positively to feedback.
- Ability to manage complex problems proactively and effectively, including responses to emergencies
- Ability to work independently, with efficiency, competency and integrity with people of different national backgrounds.
- Knowledge of institutional mandates, policies and guidelines pertaining to humanitarian assistance
- Proven report writing skills
- Leadership and Self-Management:
- Focuses on result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates openness to change and ability to manage complexity
Requirements, Skills and Experience
Education:
- Advanced University degree (Master’s or the equivalent) in Business Administration, Accounting or in a similarly related field
- Professional qualifications in finance/accounting/Administration and knowledge of UN financial rules and regulations are added advantage
Experience:
- Up to 2 years of relevant professional experience in business/public administration, finance, Human Resources or other related areas.
- Good knowledge on Administration/Operations is required. Experience working with the UN or other international organizations is desirable.
- Experience in using UN ERP system (Umoja) in the area of travel and procurement is highly desirable. Good computer skills (Windows, MS Word, Excel/Spread sheets, the internet/Web) is required.
Language Requirements:
- Fluency in English and Hausa.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Humanitarian Affairs Officer (HAO)
Job ID: 15545
Location: Yola, Adamawa
Time Left: 13d 21h 4m
Vacancy Type: FTA Local
Contract Duration: 1 Year with possibility for extension
Background
Given the current crisis in Nigeria, OCHA has to scale up its support to the Humanitarian Coordinator in mobilization and coordination of an effective and principled humanitarian response. OCHA is particularly concerned about vulnerable communities and those at risk due to current conflict. Under the leadership of the Humanitarian Coordinator for Nigeria, OCHA maintains an office in Abuja and a field presence in Borno, Adamawa and Yobe states in North East; the primary objectives of OCHA Nigeria include the following:
- Advocate for access to basic services, especially water, sanitation, education and health for vulnerable communities, including collection, analysis and dissemination of information and negotiation of access.
- Coordinate the implementation of humanitarian response in Nigeria with UN agencies and programmes, national and international NGOs and local authorities/communities as appropriate with focus on strengthening the Cluster Approach.
- Enhance a protective environment that respects the human rights of all, including IDPs, returnees and minority clan.
The HAO is expected to have comprehensive knowledge of North East of Nigeria, UNOCHA operations, humanitarian partners, operations of the government and NGOs. As such the HAO provides the elements of institutional memory and local networking essential to the credibility and authority of the statements and documents provided by OCHA and the Deputy Humanitarian Coordinator. They work with little supervision in the field, and are expected to prepare concise reports and analysis and are an integral part of the OCHA Team in Nigeria.
Duties and Responsibilities
Summary of key functions:
- Information Collection in support of Humanitarian Analysis and Response,
- Information Sharing
- Development of coordination and cooperation mechanisms among stakeholders
- Monitoring and Reporting
Ensure accurate Information Collection in support of Humanitarian Analysis and Response, focusing on the achievement of the following results:
- Review incoming field reports, prepare summaries of field activities and flag important issues to senior management
- Actively participate in the Humanitarian Response Plan (HRP) and Humanitarian Needs Overview process, and HRP/HNO Mid-Year Review and End-year Review processes.
- Gather and verify information on issues affecting the humanitarian situation, emphasizing opportunities for response.
- Supports field analysis and interface with the AIM working group to extract key action points that need follow up from assessments undertaken and the humanitarian Dashboard.
Ensure facilitation of information sharing among partners focusing on achievement of the following:
- Pro-actively share information with OCHA and relevant stakeholders on pertinent issues.
- Identify key pieces of information that will assist with organizational decision-making with a particular focus on improving humanitarian response.
Ensure the development of coordination and cooperation mechanisms among stakeholders focusing on the achievement of the following results:
- Support existing coordination mechanisms and assist in the establishment of new field coordination wherever required.
- Establish relationships with key stakeholders, including non-traditional humanitarian actors, in areas of operation to ensure humanitarian information flow from OCHA to partners and vice versa and ensure their participation in operations
Ensure proper monitoring and reporting focusing on achievement of the following:
- Field visits to the Local Government Areas (LGAs) and support the collection of field information to monitor and improve ongoing response, coordination activities and information products.
- Prepare succinct reports on the key humanitarian issues in the districts and workings with state level partners provide analysis on response gaps and advocacy issues
Impact of Results
- The key results have an impact on the overall coordination of humanitarian and emergency assistance.
- The root causes of the humanitarian/emergency situations are appreciated, ensuring that strong and effective responses are mounted.
- This facilitates operational agencies in succeeding in their core objectives, building of strong partnerships with relevant parties and the achievement of OCHA’s objectives.
Competencies
Preparing information for advocacy:
- Identifies and communicates relevant information for a variety of audiences for advocating OCHA’s priorities
Building Strategic Partnerships:
- Maintaining a network of contacts
- Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
- Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
Resource Mobilization:
- Providing inputs to resource mobilization strategy
- Collects, researches and analyzes information on resource mobilization and utilization, drafts reports and documents and maintains information/databases on potential and actual donors and donor funded projects
Promoting Organizational Learning and Knowledge Sharing:
- Basic research and analysis
- Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies and new approaches
Job Knowledge/Technical Expertise
- Fundamental knowledge of own discipline
- Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments
Global Leadership and Advocacy for OCHA’s Goals:
- Preparing information for global advocacy
- Identifies and communicates relevant information for advocacy for OCHA’s goals for a variety of audiences
- Maintains a functioning network of contacts in the media and civil society, to promote a better understanding of OCHA’s priorities and to support advocacy efforts
Client Orientation:
- Establishing effective client relationships
- Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Core Competencies:
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing are the responsibility of each staff member.
- Informed and transparent decision making
Required Skills and Experience
Education:
- Master’s Degree or equivalent in Political Science, Sociology, Law, International Relations or other related fields with up to 2 years of relevant experience at the national or international level.
Experience:
- Up to 2 years of relevant professional experience, preferably in complex emergency and inter-agency contexts particularly the North East of Nigeria, dealing with relief and transitional issues.
- Familiarity with UN policies, rules and procedures, particularly in relation to humanitarian response and coordination, and knowledge of institutional mandates, policies and guidelines pertaining to humanitarian assistance, especially the humanitarian reform agenda.
- Ability to research, analyze, evaluate and synthesize information.
- Ability to express clearly and concisely, ideas and concepts in written and oral form.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
Language requirements:
- Professional fluency in oral and written English, Hausa and Kanori is required. Candidates will be tested on their linguistic ability.
Method of Application
Interested and qualified candidates should:
Click here to apply online
Job Title: Information Management Data Associate
Job ID: 15538
Location: Maiduguri, Borno
Time Left: 13d 19h 48m
Vacancy Type: FTA Local
Contract Duration: 1 Year with possibility for extension
Background
- The United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA) has established field offices in Nigeria to facilitate coordination of humanitarian activities in Nigeria. Information management is a core component of a comprehensive support strategy for the humanitarian community. In order to meet the increased requirements for coordination support, humanitarian advocacy and information the National Information Management Officer will support the Information Management Unit (IMU) to analyse relevant data (tabular, statistical, spatial etc.) to support an efficient and effective humanitarian response.
Duties and ResponsibilitiesUnder the overall guidance of the Head of OCHA Office and under the direct supervision of the Head of Information Management Unit, the IM Data Associate will be responsible for the following duties:
Summary of key functions:
- In collaboration with the Information Management Focal Point in sector groups, in the sub office and humanitarian partners, offers, implements simple and effective data collection systems to ensure the update, the consolidation and analysis at the central level of:
- Contact lists
- Maintain Mailchimp regularly for information sharing
- Who does what and where “3W”
- Performance monitoring of the humanitarian response
- Monitoring the humanitarian situation
- Monitoring data on risk groups
- Profiles of the coverage areas state and Local Government Areas
- Working closely with IM Assistant Officer to analyze and present the information in an appropriate format (e.g., summary reports, graphs, tables, maps, etc.)
- Event scheduling and document management.
- Manage key humanitarian data in the online databases www.ors.ocharowca.info and https://data.hdx.rwlabs.org
- Manages structured archive of data, both digital and manual, collected from partners, documents and analysis products generated by the central office. And coordinate with IM/Web Assistant to ensure uploading of documents on Nigeria Humanitarian Response Website
- Reinforce the capacity of staff in OCHA Sub Office and Coordination Focal Point by perform field information management missions linked to the OCHA Information Management Strategy
- Manage content on relevant web platforms such as www.unocha.org/nigeria www.humanitarianresponse.info/operations/nigeria, and provide overall quality control for the platform and ensure content is current, comprehensive and follows relevant metadata standards
- Provide client support to web focal point in partner organizations, including training
- Collaborate with counterparts worldwide on the development, improvement and adoption of new modules and features
- Analyze statistical websites monthly, reporting on trends and development
- Assist in the administration of user profiles and access rights of web platforms and provide the necessary technical assistance
- Developing networks and partnerships to support the sharing of information
- Ensure the collection and integration of data from different web sites managed by the national office.
- Provide support of information management in the preparation of background papers, briefing kits, Power Point presentations, working documents, matrices, etc.
- Work with the Public Information Unit to ensure consistency in the dissemination of humanitarian information and advocacy
- Ensure the update of humanitarian kiosk
- Perform any other duties required by the IMU Manager in connection to the information management or as requested by the OCHA Head of Office.
Impact of Results
- The Key results will have an impact on the OCHA’s Field Information Management Strategy, the provision of support to Field Offices in the adoption and use of information management applications and procedures, such as the Who does What Where/Contact Directory and the field document management system, and on the development and improvement of information management tools and standard at the local and regional levels to ensure that information management in the field functions efficiently.
Competencies
Functional Competencies:
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
- Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Core Competencies:
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making.
Required Skills and Experience
Education:
- Secondary education with relevant certifications in Arts, Statistics, Disaster Management, Emergency Management, Geographic Information Systems, Information Management, Information Systems, Engineering, Professional Studies, Social Sciences.
Experience:
- A minimum of six (06) years of relevant professional experience in the fields of activity concerned (collection and data processing, database management, data analysis, etc.) for the candidates having a High National Diploma.
- A minimum of four (04) years of relevant professional experience in the fields of activity concerned (collection and data processing, database management, data analysis, etc.) for candidates having university degree.
- Thorough knowledge in the use of computers and software (MS Word, Excel, etc.), current use of spreadsheets and database, and experience in the use of applications or electronic management system.
- Knowledge in the field of database management and geographic information systems (such as Arc GIS) is an asset.
Language Requirements:
- Fluency in oral and written English is essential;
- Knowledge of a second official UN language is desirable.
How to Apply
Interested and qualified candidate should:
Click here to apply online
Job Title: National Public Information Assistant
Job ID: 15547
Location: Abuja, Nigeria
Grade: SB3
Vacancy Type: FTA Local
Contract Duration: 1 Year with possibility for extension
Background
- Humanitarian needs in north-east Nigeria have grown enormously since mid-2014, when attacks by Boko Haram became more frequent and intense. According to the National Emergency Management Agency, there are nearly 1.5 million internally displaced persons (IDPs) in six north-eastern states as a result of the insurgency
- OCHA’s role is to support humanitarian actors to ensure that relief assistance reaches the people who are in need in a timely and effective manner
- OCHA’s support includes reporting on the humanitarian situation and raising awareness on humanitarian needs and gaps in the provision of assistance.
In 2018, OCHA will continue to:
- Advocate for access to basic services, especially water, sanitation, education and health for vulnerable communities, including the collection, analysis and dissemination of information to humanitarian partners, and negotiation of access.
- Support the government efforts and humanitarian organizations in relocation of the IDPs and their returnees.
- Coordinate the implementation of humanitarian response in Nigeria with UN agencies and programmes, national and international NGOs and local authorities/communities as appropriate, with focus on strengthening coordination.
- Enhance a protective environment that respects the human rights of all, including IDPs, returnees and minority clans.
- The Public Information Assistant will focus most on reporting under the direct supervision of the Public Officer.
Duties and Responsibilities
Internal/External Weekly Report to ROWCA:
- Collecting and collating inputs from field offices/units and drafting reports for the country office (feeding into the regional products) to ensure visibility of key issues, activities and events including political, humanitarian and security developments related to the humanitarian situation and response
- Frequency – Weekly
Daily Operational Update to Coordination and Response Division CRD:
- Collecting, collating and analyzing information on key humanitarian, security and political issues from multiple sources including sub-offices, media reports, policy documents from government and reports from partners to update the CRD (in NY and Geneva) on key developments in the operational context. Frequency – Daily.
Media Relations:
- Building and maintaining relationship with national and international media to promote visibility of the humanitarian situation including the gaps and response activities of humanitarian partners
- Building and updating contact list of leading national and international media agencies
- Arranging materials and logistics for press briefings and ensuring full participation of leading media agencies at press briefings
- Following up to ensure wide and accurate dissemination of OCHA press releases/reports in national and international media
- Arranging interviews and briefings for high level delegations with leading media
- Organizing regular meetings for the Humanitarian Coordinator with editors of leading national media to promote understanding and visibility of key issues relating to the crisis and response
- Organizing regular media dialogues to promote understanding and reporting on the crisis by national media providers.
Situation Awareness:
- Monitoring the media (national and international), reports and policy documents (from partners and government) to collate information on key political, humanitarian and security developments that have implications for humanitarian operations
- Timely flagging and dissemination of key information to guide and advise colleagues/managers on appropriate actions based on peculiar understanding of the context
Regular Field Trips to Facilitate Media Missions/Collate Information for Reports:
- Making regular field trips to interact and collate information from multiple sources including partners and affected populations (for reports, daily operational/regional updates etc.) and facilitating missions for national and international media agencies to ensure global visibility for the crisis and response.
Secretarial Support to the Humanitarian Communications Working Group (HCWG):
- Facilitating and managing the HCWG activities including meeting schedules, follow-up on action points, drafting minutes of meetings, and dissemination of key information to ensure a coordinated approach to humanitarian response.
Liaising with Key Stakeholders to Facilitate Media Access to Operational Areas:
- Facilitating and supporting engagements with key actors including NEMA, SEMA, ministry of information, military high command and other stakeholders to ease national and international media access to operational areas to promote visibility of the crisis and response activities of the UN and partners.
Support to Information Management Unit on Information Products:
- The PIA drafts texts, based on contemporary humanitarian issues, to support IM products including situation overview and dashboards, displacement and incident snapshots and IDP profiles.
- Support to Desk Officer on information gathering/clarification: Handling enquiries and requests to bridge gap between NY desk and country office with the overall aim of promoting visibility of the context at strategic levels.
- Support to capacity building training for colleagues and partners: The PIA provides support in organizing training, seminars and workshops to build writing/reporting capacity of colleagues and partners.
Inputs for Social Media:
- The PIA stands in for the PIO when s/he is on leave
Performs any other tasks assigned by the supervisor and/or the Head of Office.
Impact of Results
- Contribute to strong and analytical communications products through good research and analysis of assigned topics, and through well-reasoned written contributions, effective and timely liaison and interaction with colleagues and concerned parties internally and externally. Play a strategic role in identifying trends related to humanitarian issues
- Develop innovative approaches to deal with technical reporting issues. Ensure timely high-quality delivery of outputs, in accordance with overall objectives and policies
- Serve as an effective spokesperson and form strong partnerships with humanitarian actors to help meet OCHA’s objectives with respect to overall policy initiatives and coordination of humanitarian and emergency assistance.
Competencies
Functional Competencies:
- Preparing information for advocacy
- Identifies and communicates relevant information for a variety of audiences for advocating UN’s priorities
- Maintains a functioning network of contacts with a variety of stakeholders to promote a better understanding of OCHA’s work and to support advocacy efforts
Building Strategic Partnerships:
- Maintaining a network of contacts
- Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
- Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
Promoting Organizational Learning and Knowledge Sharing:
- Basic research and analysis
- Documents and analyses innovative strategies and new approaches
- Innovation and Marketing New Approaches
Enhancing Processes or Products:
- Generates new ideas and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies/best practices/new approaches
Job Knowledge/Technical Expertise:
- Fundamental knowledge of own discipline
- Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current
Client Orientation:
- Establishing effective client relationships
- Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Core Competencies:
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making
Required Skills and Experience
Education:
- A Master’s Degree or equivalent in International Relations, Communications, Journalism or a related field
Experience:
- Minimum of two years of relevant professional experience, preferably in humanitarian/development reporting and communications work.
- Candidates with experience working in media and/or reporting greatly preferred.
- Fluency in oral and written English required.
- Database management skills a plus.
- Excellent communication, drafting and analytical skills, with attention to detail.
- Good team player and ability to work under pressure to meet deadlines.
- Willingness and ability to travel to north-east Nigeria.
- Ability to work with initiative (minimum supervision), efficiency, competence, integrity and people of different national backgrounds.
Language Requirements:
- Fluency in the UN and national language of the duty station.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Humanitarian Affairs Officer (HAO)
Job ID: 15543
Location: Damaturu, Yobe
Time Left: 13d 20h 34m
Vacancy Type: FTA Local
Contract Duration: 1 Year with possibility for extension
Background
Given the current crisis in Nigeria, OCHA has to scale up its support to the Humanitarian Coordinator in mobilization and coordination of an effective and principled humanitarian response. OCHA is particularly concerned about vulnerable communities and those at risk due to current conflict. Under the leadership of the Humanitarian Coordinator for Nigeria, OCHA maintains an office in Abuja and a field presence in Borno, Adamawa and Yobe states in North East; the primary objectives of OCHA Nigeria include the following:
- Advocate for access to basic services, especially water, sanitation, education and health for vulnerable communities, including collection, analysis and dissemination of information and negotiation of access.
- Coordinate the implementation of humanitarian response in Nigeria with UN agencies and programmes, national and international NGOs and local authorities/communities as appropriate with focus on strengthening the Cluster Approach.
- Enhance a protective environment that respects the human rights of all, including IDPs, returnees and minority clan.
The HAO is expected to have comprehensive knowledge of North East of Nigeria, UNOCHA operations, humanitarian partners, operations of the government and NGOs. As such the HAO provides the elements of institutional memory and local networking essential to the credibility and authority of the statements and documents provided by OCHA and the Deputy Humanitarian Coordinator. They work with little supervision in the field, and are expected to prepare concise reports and analysis and are an integral part of the OCHA Team in Nigeria.
Duties and Responsibilities
Summary of key functions:
- Information Collection in support of Humanitarian Analysis and Response,
- Information Sharing
- Development of coordination and cooperation mechanisms among stakeholders.
- Monitoring and Reporting.
Ensure accurate Information Collection in support of Humanitarian Analysis and Response, focusing on the achievement of the following results:
- Organize/facilitate joint needs assessments and draft/consolidate and timely share reports to inform timely response action.
- Review incoming field reports, prepare summaries of field activities and flag important issues to senior management
- Actively participate in the Humanitarian Response Plan (HRP) and Humanitarian Needs Overview process, and HRP/HNO Mid-Year Review and End-year Review processes.
- Gather and verify information on issues affecting the humanitarian situation, emphasizing opportunities for response.
- Supports field analysis and interface with the AIM working group to extract key action points that need follow up from assessments undertaken and the humanitarian Dashboard.
Ensure facilitation of information sharing among partners focusing on achievement of the following:
- Pro-actively share information with OCHA and relevant stakeholders on pertinent issues.
- Identify key pieces of information that will assist with organizational decision-making with a particular focus on improving humanitarian response.
Ensure the development of coordination and cooperation mechanisms among stakeholders focusing on the achievement of the following results:
- Support existing coordination mechanisms and assist in the establishment of new field coordination wherever required.
- Support Local Government Areas (LGA)- based coordination structures to improve operational coordination closer to the affected communities/people.
- Establish relationships and networks with key stakeholders, including non-traditional humanitarian actors, in areas of operation to ensure humanitarian information flow from OCHA to partners and vice versa and ensure their participation in operations.
- Provision of field-based leadership and consensus building among key humanitarian stakeholders to facilitate timely response action.
- Build and maintain relevant networks and coordination with relevant authorities to facilitate humanitarian access and principled response.
- Advocate and support efforts to enhance humanitarian/development nexus.
- Coordinate with relevant technical units within OCHA to solicit required support in the field.
Ensure proper monitoring and reporting focusing on achievement of the following:
- Field visits to the Local Government Areas (LGAs) and support the collection of field information to monitor and improve ongoing response, coordination activities and information products.
- Prepare succinct reports on the key humanitarian issues in the districts and workings with state level partners provide analysis on response gaps and advocacy issues.
- Advocate for funding to meet gaps in resources to address emerging humanitarian needs.
Impact of Results
- Improved overall coordination to facilitate relevant response action to address priority humanitarian needs. The root causes of the humanitarian/emergency situations are appreciated, ensuring that strong and effective responses are mounted. This facilitates operational agencies in succeeding in their core objectives, building of strong partnerships with relevant parties and the achievement of OCHA’s objectives.
Competencies
Preparing information for advocacy:
- Identifies and communicates relevant information for a variety of audiences for advocating OCHA’s priorities
Building Strategic Partnerships:
- Maintaining a network of contacts
- Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
- Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders. Resource Mobilization
Providing inputs to resource mobilization strategy:
- Collects, researches and analyzes information on resource mobilization and utilization, drafts reports and documents and maintains information/databases on potential and actual donors and donor funded projects.
Promoting Organizational Learning and Knowledge Sharing:
- Basic research and analysis
- Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies and new approaches.
Job Knowledge/Technical Expertise:
- Fundamental knowledge of own discipline
- Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments.
Global Leadership and Advocacy for OCHA’s Goals:
- Preparing information for global advocacy
- Identifies and communicates relevant information for advocacy for OCHA’s goals for a variety of audiences
- Maintains a functioning network of contacts in the media and civil society, to promote a better understanding of OCHA’s priorities and to support advocacy efforts.
Client Orientation:
- Establishing effective client relationships
- Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Core Competencies:
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing are the responsibility of each staff member.
- Informed and transparent decision making.
Required Skills and Experience
Education:
- Master’s Degree or equivalent in political science, sociology, law, international relations or other related fields with up to 2 years of relevant experience at the national or international level.
Experience:
- Up to 2 years of relevant professional experience, preferably in complex emergency and inter-agency contexts particularly the North East of Nigeria, dealing with relief and transitional issues.
- Familiarity with UN policies, rules and procedures, particularly in relation to humanitarian response and coordination, and knowledge of institutional mandates, policies and guidelines pertaining to humanitarian assistance, especially the humanitarian reform agenda.
- Ability to research, analyze, evaluate and synthesize information.
- Ability to express clearly and concisely, ideas and concepts in written and oral form.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
Language requirements:
- Professional fluency in oral and written English, is required.
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Method of Application
Interested and qualified candidates should:
Click here to apply online
Deadline: 18th April, 2018.
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