Ongoing Recruitment at The United Nations Office for the Coordination of Humanitarian Affairs, 28th June, 2018

UNOCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort.
We are recruiting to fill the position below:
 Job Title: National Humanitarian Affairs Officer (NHAO) – Monitoring Reporting and Partnership
Job ID: 17178
Location: Maiduguri, Nigeria
Practice Area – Job Family: UN Coordination
English, Hausa
Grade: NOA
Vacancy Type: FTA Local
Posting Type: External
Contract Duration: 1 Year with possibility for extension
Background
OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to:
  • Alleviate human suffering in disasters and emergencies
  • Advocate for the rights of people in need
  • Promote preparedness and prevention
  • Facilitate sustainable solutions.
In December 1991, the General Assembly adopted Resolution 46/182 designed to strengthen the United Nation’s response to both complex emergencies and natural disasters.  In addition, it aimed at improving the overall effectiveness of the UN’s humanitarian operations in the field.
Duties and Responsibilities
Under the overall guidance of the OCHA Head of Office and under the direct supervision of the Head of the HFU, the incumbent will be expected to be able to perform the following, prioritized according to operational requirements:
Summary of key functions:
  • Monitoring & Reporting
  • Support of Partnerships with local/national NGOs
  • Administration
Monitoring & Reporting:
  • Prepare and participate in conducting regular field visits to project sites to monitor implementation of CBPF-funded projects, ensuring that implementation is in line with the project proposal and the grant agreement;
  • Participate in the conduct of remote call monitoring campaigns for CBPF funded projects as required;
  • Prepare field monitoring reports and recommendations to partners following visits to partners, ensuring timely communication of concerns about status of projects to the M&R focal point and Head of the HFU;
  • Ensures findings and results of monitoring visits are shared with appropriate stakeholders and partners in a timely manner;
  • Follow up with partners to ensure timely submission of narrative and financial reports pertaining to CBPF-funded projects;
  • Track, collect and review narrative and financial reports from CBPF partners to ensure accuracy and compliance with CBPF guidelines and provides feedback to partner and HFU senior management as necessary;
  • Keep performance management section updated in the Grants Management System;
  • Provide support and information to the contracted entities in charge of monitoring of NGOs as necessary.
Support of Partnerships with local/national NGOs:
  • Proactively map out potential partners and create linkages to the CBPF, especially focusing on local and national NGOs;
  • Conduct presentations and consultations with partners and potential applicants and other members of the humanitarian community in order to clarify and raise awareness for the CBPF’s goals and objectives and eligibility procedures;
  • Participate in the review of documents submitted under the Due Diligence process by organizations and in drafting reports on the partner’s capacity, following up with the partner on additional documents or information required and responding to queries as necessary;
  • Provide support and information to the contracted entities in charge of the Capacity Assessment process of NGOs as necessary;
  • Ensure the partners’ database and information records are kept up to date.
  • Attend cluster and other humanitarian coordination fora as required in order to support CBPF awareness-raising on local/national NGOs;
  • Support the preparation and delivery of trainings and workshops related to the CBPF’s goals and objectives, grant management and eligibility procedures, monitoring and reporting, development of proposal log frame and budgets etc.;
  • Support the review and revision process of project proposals advise NGOs on recommended revisions, assisting partners in revision drafting if required;
  • Support the preparation of documentation related to Humanitarian Coordinator project approval and disbursement actions (Fund Transfer Requests, agreements, MoU, etc.);
  • Support preparation and execution of transfer agreements to be signed by NGO and HC, following up on requests to the HFU to arrange for fund transfers to partners;
  • Communicate concerns about proposals, project documents, or implementing partners to the focal point for M&R and the Head of the HFU;
  • Contribute ideas and innovative practices for funding support and strategies;
  • Support the compilation of CBPF Annual Reports and other progress, or ad-hoc reports.
Administration:
  • Update and maintain data on the Grant Management System (GMS).
  • Act as interpreter/translator in English, Hausa and Kanori, as required.
  • Prepare documentation and reports for country-level coordination forums.
  • Provide logistical and secretarial support to the Humanitarian Financing Unit.
  • Support preparation of briefing packs and venue booking as required.
  • Maintain correct, updated partner contact list at all times.
  • Perform other duties as required.
Work implies frequent interaction with the following:
  • Head of HFU
  • M&R focal point
  • National and International HAOs
  • Local/National NGOs
  • United Nations Agencies, Funds and Programs
Impact of Results:
  • Develop well-reasoned, innovative suggestions and approaches to problem resolution in dealing with complex policy/technical issues.  Assist in the management of funding programming projects and NGO partners, ensuring timely delivery of outputs.
  • Help meet organizational objectives and provide sound analytical inputs and advice with respect to coordination of humanitarian financing, monitoring and reporting.
Competencies
Professionalism:
  • Proven analytical skills: ability to conduct independent research and analysis, identify issues, and recommend appropriate solutions.
  • Ability to relate humanitarian affairs issues and perspectives, including gender issues, to political economic, social and human rights programs.
  • Strong negotiation skills: ability to lead and gain assistance of others in a team endeavor, and to articulate coherent arguments to reach agreement.
  • Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. armed conflict, civil strife, natural disasters and human misery).
  • Very good knowledge of institutional mandates, policies and guidelines pertaining to humanitarian affairs and sound knowledge of the institutions of the UN system.
Judgment and Decision-making:
  • Apply sound judgment to resolve a range of issues/problems.  Will abide by security guidelines.
Planning and Organizing:
  • Proven ability to plan and organize, establish priorities, manage and monitor work plans, coordinate competing demands, and work to tight deadlines.
Technological Awareness:
  • Solid computer skills, including proficiency in word processing, spreadsheet applications, and relevant software packages, including e-mail.
Communication:
  • Proven ability to write in a clear and concise manner and to communicate effectively, including ability to prepare reports and conduct presentations, articulating options concisely, conveying maximum information, making and defending recommendations.
Teamwork:
  • Strong interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Required Skills and Experience
Education:
  • Master’s Degree preferably in Political or Social Science, Law, International Studies, Public Administration, or other relevant science is required.
Experience:
  • Minimum of 1 year of relevant progressively responsible experience in emergency humanitarian programming, crisis/emergency relief management or other related area, preferably with a UN organization or an NGO.
  • Very good drafting and report writing skills are required, as is experience with project budgeting and proposal writing.
Language Requirements:
  • Professional fluency in oral and written English, Hausa and/or Kanori is required. Candidates will be tested on their linguistic ability.
Interested and qualified candidates should:Click here to apply
Job Title: Administration and Finance Analyst
Job ID: 17179
Location: Abuja
Grade: NOB
Vacancy Type: FTA Local
Posting Type: External
Contract Duration: 1 Year with possibility for extension

Background

Under the guidance and supervision of the Administrative and Finance Officer the Administrative Analyst is responsible for ensuring the effective delivery of, finance, general administration, human resources, procurement, logistical and common services support to OCHA/Nigeria offices and operations consistent with UN rules and regulations., the Administrative and Finance Analyst  leads and provides guidance to OCHA sub Offices administrative staff, fostering effective collaboration within the teams, with relevant OCHA and UNDP counterparts at headquarters and in the field, and with other UN agencies, promoting a client-oriented approach and ensuring optimal performance and efficient delivery of services.

Duties and Responsibilities

Summary of key functions:
  • Management of OCHA Nigeria administrative operations.
  • Management of OCHA Nigeria finance and human resources
  • Management and monitoring of OCHA Assets.
  • Procurement of goods and services.
Provide management support to OCHA administrative operations with the following results:
  • Full compliance of operations with UN/OCHA/UNDP rules, regulations and policies, effective implementation of corporate operational strategies, achievement of management targets, monitoring and reporting of results.
  • Establishment and maintenance of effective working relationships with operational partners, specifically with OCHA headquarters, UNDP country offices and other major service providers.
  • Monitoring and analysis of the operating environment leading to timely readjustment of internal administrative and financial procedures, provisional of advice on legal considerations and risk management.
  • Knowledge building and sharing with regards to financial management and general administrative operations, contributing to OCHA’s best practices.
  • Identification and implementation of appropriate systems and applications for administrative and document management, information provision and learning including registry.
  • Requirements, strategy and policies of OCHA relating to common services, administrative support and financial management are represented in meetings with UN agencies as required by the Head of Administration Unit and action taken.
  • The National Administrative Officer has the role as Travel Administrator, thus he/she will take responsibility to submit Travel Requests/Expense Reports into OCHA ERP system “Umoja”.
  • Knowledge building and sharing with regards to financial management and general administrative operations, contributing to OCHA’s best practices.
  • Letters and other correspondence relating to administrative and finance activities drafted and related reports prepared for internal use
Support the management and monitoring of OCHA assets with the following expected results:
  • Management of OCHA assets ensuring full compliance with IPSAS in the accounting for procurement, utilization and disposal of OCHA Nigeria ‘s assets.
  • Assist the Administrative and Finance Officer in setting up assets management procedures in OCHA/Nigeria
  • Supervise the management on physical assets disposal.  Review of assets and recommendation of physical assets for disposal.  Documentation preparation for submission to CAP; follow up on request and liaise with requesting unit and maintenance for disposal action and entry in Atlas of all the requisite details for recording disposals.
  • Oversight of disposal of items and accuracy of inventory data.
  • Assist in annual physical inventory verification exercise to ensure accuracy of records and location of property.  Ensure that managers sign off on the physical count and correctness of the inventory system database
  • Manage and coordinate the procurement of goods and services with the following results:
  • Required goods and services secured in a timely manner, within budget and in full compliance with established UNDP rules, regulations and procedures for procurement.
  • Procurement actions taken in accordance with the principles of good planning and overall strategic objectives established by OCHA management, using best practices in sourcing, supplier selection and evaluation, quality management, customer relationship management and the use of performance measurement benchmarks.
  • Sound judgment, knowledge and guidance are applied to tender processes and evaluation of bids, in the negotiation of agreements, and in contract management.
  • Assets are managed in accordance with OCHA/UNDP rules and regulations through the implementation and management of an appropriate inventory management system, recording acquisitions and disposals for all Sub Offices
  • Recommendations and guidance provided in the estimation of office equipment and supplies requirements for budgetary and procurement planning purposes.
  • Supervise the Procurement, Administration and Finance associate staff and drivers
Performs any other tasks assigned by the supervisor and/or the Chief, Administration and Finance.
Impact of Results 
The key results have an impact on the overall efficiency of the Country Office including improved business results and client services. Forward-looking operations management has an impact on the organization of office management, knowledge sharing, and information provision.

Competencies

Corporate Competencies:
  • Demonstrates integrity by modeling the UN’s values and ethical standards
  • Promotes the vision, mission, and strategic goals of UNOCHA
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly without favoritism
Functional Competencies
Knowledge Management and Learning:
  • Shares knowledge and experience and provides helpful advice to others in the office
  • Ability to develop systems for structuring, codifying and providing access to information and knowledge
Development and Operational Effectiveness:
  • Builds strong relationships with partners, focuses on impact and result for the client and responds positively to feedback.
  • Ability to manage complex problems proactively and effectively, including responses to emergencies
  • Ability to work independently, with efficiency, competency and integrity with people of different national backgrounds.
  • Knowledge of institutional mandates, policies and guidelines pertaining to humanitarian assistance
  • Proven report writing skills
Leadership and Self-Management:
  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Demonstrates openness to change and ability to manage complexity
Required Skills and Experience
Education:
  • Advanced university degree (masters or the equivalent) in business administration, accounting or in a similarly related field
  • Professional qualifications in finance/accounting/Administration and knowledge of UN financial rules and regulations are added advantage
Experience:
  • At least 2 years of relevant professional experience in business/public administration at a senior level, providing management and financial advisory services, managing staff and operational systems and establishing partnerships, ideally including experience with the UN or other international organizations.
  • Good knowledge on Administration/Operations is required. Experience working with the UN or other international organizations is desirable.
  • Experience in using UN ERP system (Umoja) in the area of travel and procurement is highly desirable.
  • Computer proficiency, including working knowledge of e-mail and MS Office products (Word, Excel, and PowerPoint)
Language Requirements:
  • Fluency in English is required
Interested and qualified candidates should:Click here to apply
Application Deadline 13th July, 2018.
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