Ongoing Recruitment at Palladium Group, 24th August, 2018

Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved – and is committed to continuing to improve – economies, societies and most importantly, people’s lives.

We are recruiting to fill the position below:

 

 

Job Title: Federal Partnership Facilitator

Location: Abuja

Project Overview and Role   

• The Federal Partnership Facilitator is responsible for working under the direction of the Federal Team Leader (FTL) and with other Partnership Facilitators to ensure the front-line delivery of the programme within the federal team. This includes contributing to the development of programme strategy and priorities within the federal team and working closely with partners to ensure delivery in line with the direction of the programme’s theory of change, results framework and work plan.
• Federal Partnership Facilitators (FPF) shall be expected to ensure the integration of their work with ECP M&E, KM and communications systems, including developing output or work stream relevant M&E plans and effectively recording and sharing results. Maintaining close relationships with programme partners, under the guidance of the FTL, is essential to the role including with relevant programme partners, other programmes and government representatives.
• It is mandatory for every staff to participate in, read, understand and take any eventual courses and exams as they may advised by palladium in relation to the code of conduct, Diversity and Inclusion, whistle-blowing and child protection policies.
• It is the responsibility of the staff to constantly check for updates for this courses, instructions and briefs as they may arise. There is zero tolerance on defaulters.

Authority levels
Reporting Requirements:

• The FPF reports directly to the FTL and is responsible for working under the direction that the FTL provides. Regularly reporting to him/her and ensuring his/her activities fall within agreed frameworks and operating principles, as well as building an effective working relationship more broadly.

Signatory authority:

• This position has no signatory authority but will be required to work closely with other team members who do have signatory authority and provide them sound recommendations. They will also work as part of the team to ensure that the variance of spend against forecast remains below 2% on a monthly basis, this is achieved by good communication of spend and anticipated spend against forecast to the Finance Officer.

Relationships
Teamwork & Mentoring

• Familiarize yourself with the work of all your team members as well as key programme management frameworks: technical, financial and administrative policies and guidelines as well as the PERL Business Case, Theory of Change, Intervention Logic,  Federal Strategy etc.
• Establish good working relationship with all members of the federal team and the National Support Team.
• Establish working relationships with counterparts in PERL pillars 1 and 3.
• Mentor other colleagues and consultants (within and outside of PERL, and across the federal) – direct provision of guidance and support, consistent with ECP’s key values/principles. Encourage and nurture interest in programme work shown by direct reports.
• Actively contribute to Team-Building within the federal team – use of shared mission, vision, values, identity/public profile, use of staff meetings, staff welfare, social events, formal and informal opportunities, etc, to reinforce teamwork.
• Actively contribute to a positive office culture within the joint Palladium office at federal level (if applicable), and collaborate with other programmes to ensure operational synergies. Look out for, highlight and support resolution of internal challenges impacting on team performance.

Responsibilities  
Support to development and refinement of programme strategy at the federal level:

• Undertaking operational research in the federal, including political economy, gender and conflict analysis, as well as assessments of the media, legislatures and ICTs with advise from the Technical Advisers.
• Liaising with other FPF’s and the FTL to identify priority issues and partnerships to support at the federal level.
• Contributing to the development of work plans and budgets at the federal level
• Contributing to refinement of programme priorities and approach within the federal team on an on-going basis through participation in processes of reflection, review and re-strategizing within the team

Programme delivery:

• Deliver against the agreed work plan including coordinating strategic planning, budgeting and implementation of assigned work areas with the rest of the federal team, ensuring synergy between work areas, and compliance with Programme Operations Manual.
• Ensure work is delivered in line with PERL’s Theory of Change and strategic approach
• Facilitate implementation of ECP’s approach by local partners, and mentor partners on how to manage project funds, enhance their resourcefulness and diminish their dependency on ECP.
• Diagnose constraints in partners capacities, motivations and enabling environments and identify support required to meet these needs
• Manage external support (local, federal and national TA inputs, in line with guidelines in Programme Operations Manual) to meet agreed partners requirements on assigned Work areas
•  Coordinate joint planning and implementation of support to partners with other pillars of PERL and other Development Partners.

Support to M&E, Reflection, Reporting, KM & Communications systems:

• Develop and implement MEL plans relating to assigned Work areas/work streams, as well as to Outcome & Impact Level MEL as requested/delegated by the FTL and in conjunction with the MEL Support Team
• Maintain personal activity, results and replication diaries relating to assigned Work areas/work streams and their Outcome & Impact, including from monitoring of the political environment and local context.
• Compile required information/data into federal programme M&E database, activity report & replication diary summary sheets, case studies, Quarterly Program Reports (QPR) and other reporting templates as required– whether individually or as a team, as agreed with FTL.
• Actively contribute to ‘bigger picture’ reflection, analysis, generation of learning/new knowledge and broad re-strategizing/planning through formal and informal interactions within the federal team (e.g. quarterly/monthly reflection meetings).
• Internally communicate/share learning and ideas with staff in other states and Abuja and externally communicate/share learning and ideas with other Development partners

Liaison with key programme partners:

• Lead on liaising with implementing partners in civil society, Media, Private Sector, NASS, MDAs as delegated by the FTL
• Maintain a close working relationship with SPFs in the Delivery Teams, the FPFs or their equivalent for Pillar One of the PERL’s programme, as well those in the sectoral programmes.
• Liaise with FTLs, SFAs, SFOs, FOs or equivalent staff of Other Programme’s serving as implementing partners on work areas/ sub-work areas handled by SPFs, with oversight of the FTL.
• Liaise with ECP Abuja (NTL/DTL, RTL, Regional TA, etc) as required through the FTL.
• Liaise with key high-level partners (DFID, leadership of Federal Govt & NASS, etc) as requested/delegated by the FTL.

Compliance
Policies:

• Agree that performance will be assessed based on these Terms of References.
• Understand that you will be expected to undertake any reasonable task as requested by the line manager.
• Maintain and actively promote the implementation of Palladium’s Code of conduct, Diversity and Inclusion, Whistle-blowing and Child Protection, Safeguarding and Respectful Workplace policies
• It is the responsibility of the staff to constantly check for updates for these courses, instructions and briefs as they may arise. There is zero tolerance on defaulters.
• Ensure familiarity with all DFID and Palladium policies & procedures and check the ECP SharePoint regularly to ensure that any updates are also being implemented in a timely manner.
• Adhere to all stipulated PERL-ECP communications protocols regarding use of official email, Box, SharePoint/MIS, Twitter, Facebook, etc. accounts.
• Ensure all labor and finances relating to this role is accurately reported (using correct codes, inserting adequate comments) in timesheets, expense claims and cashbooks.  Ensure cost of all activities completed falls within that forecasted to ensure monthly variances of reimbursable income to DFID are kept below 2%.
• Work to place the programme’s core values/principles, approach, ethos and priorities above private interests while delivering to this role.

Information Management:

• Ensure familiarity with all DFID and Palladium Policies and procedures and check SharePoint regularly to ensure that any updates are also being implemented in a timely manner.
• Ensure that all work is completed in an accountable and transparent manner, this includes the use of official emails for work purposes. Use of personal emails will not be permitted. All work must be saved to the agreed cloud or central server storage systems and not individual desktops or hard-drives.

Requirements   
Minimum education and experience required:

• Educated to university degree level or above
• At least 5 years’ experience in voice and accountability, civil society, private sector, or media in Nigeria.  Experience working in a donor (preferably DFID) funded programme is an advantage

Key Competencies and Professional Expertise Required

• Ability to engage a broad range of federal stakeholders, including civil society, private sector government and the media and broker relationships between them
• Strong understanding of federal and civil society dynamics particularly at the federal level as it relates to high fragile, donor driven and complex service delivery space.
• Strong skills in using systems for the delivery of development programmes, including work planning, monitoring and evaluation and knowledge management.
• Demonstrable skills in ICT, Advocacy and Work planning
• Ability to work effectively as part of a complex team and demonstrable experience and ability to support Programme development, implementation/ monitoring of work plan and Budget
• Experience working on key service delivery-related areas such as agriculture, health, and education is an advantage.
• Good working knowledge of the FG’s Social Investment Program (SIP), accountability frameworks like the Open Government Partnership (OGP), electoral cycle, and the constitutional amendment process.

Key Behaviors in Engaged Citizens

• Accountability – Accountability entails being open and transparent in all our work, action and behavior.
• Sustainability – Keeping the process going or continuous is key.
• Respectfulness & Inclusiveness – Sensitivity to people, context and environment; everybody counts.
• Learning & Sharing – Everyone knows something and shares something.
• Teamwork – Recognizing everyone’s value and encouraging effective work in teams.
• Adaptive and Iterative – being politically smart and how well our systems and processes respond to changes is key.

How to Apply
Interested and qualified candidates should:
Click here to apply online

 

Job Title: North East Parliamentary Advisor

Location: Borno

Project Overview and Role   
The North East Parliamentary Adviser is responsible for providing technical support to the states (Borno and Yobe) teams on developing and implementing strategies to work with SHoAs in line with PERL’s Parliamentary Strategy, Theory of Change and Theory of Action, and the North East Strategic Approach. They will work closely with the North East Lead and the Head of Technical Support. The North East Parliamentary Advisor is part of the North East Team and is expected to work closely with other members of the team particularly the State Team Leaders to ensure a coordinated approach. They should also where relevant actively collaborate with the other Pillars of PERL and relevant contact points in other development programmes.

Responsibilities   
Visioning, strategizing, development of approach:

• Responsible for driving a politically smart scale up of engagement with the SHoAs in both (Yobe and Borno with learning into Adamawa) including strategic advice to delivery teams, hands on partner engagement and facilitation.
• The NEPA will work under the direction of the North East Lead and, with Technical Guidance from the Head of Technical Support who will ensure synergy between Parliamentary Engagement in the North East and in the rest of PERL.
• Contribute to thinking on PERL and ECP North East’s overall strategic direction and approach,
• Lead on periodic assessments of Borno, Yobe (and Adamawa where relevant) SHoAs. Actively work with delivery teams to use research findings to set strategies for engaging legislatures and identifying priority partnership and issues to support, including the design of interventions and development of work-plans
• Actively contribute to periodic reflection and review of PERL and ECP North East’s approach to engaging the legislature in line with new information and learning. Work with the North East Lead to ensure that the approach for parliamentary engagement is integrated with that for engaging the media and government
• Provide focused support to delivery teams to develop and implement their work plans with due consultations with the North East Lead and the Head of Technical Support.

Leadership, teamwork, relationship management:

• Actively contribute to Team-Building within the ECP team – use of shared mission, vision, values, identity/public profile, use of staff meetings, staff welfare, social events, formal and informal opportunities, etc, to reinforce teamwork. Look out for, highlight and support resolution of internal challenges impacting on team performance
• Maintain strong working relationships with other members of the North East Team and deliver a shared approach and work-plan. Provide support to other members of the team as needs arise and consult each other closely.
• Maintain close working relationships and ensure co-ordination with members of the MEL, Technical  and Operational support teams
• Provide support to delivery teams and work closely with the North East Lead, States’ Team Leaders.
• Maintain close working relationships and ensure co-ordination with colleagues in ARC and LEAP

Operationalisation of approach, delivery of support, results:

• Advise Borno and Yobe teams (and Adamawa State partners as necessary) delivery teams on best tactics and approaches to deliver their work-plans and planned interventions, paying particular attention to the development of partnerships with key actors in the legislature.
• Through the Head of Technical Support, identify and oversee external support to ECP delivery teams from consultants and ECP’s consortium and niche partner organisations
• Support the review of progress in delivery units on a quarterly, six monthly and annual basis and adaptation of plans and capturing and reporting of results.
• Habitually monitor and promote value for money analysis and diminishing financial dependency of local partners on ECP in line with ECP’s broad empowerment approach.

Line Management Responsibilities
Line managed by the North East Lead:

• The North East Parliamentary Advisor is responsible for working under the direction provided by the North East Lead regularly reporting to her and ensuring their activities fall within agreed frameworks and operating principles, as well as building an effective working relationship more broadly.

Compliance
Policies:

• Agree that performance will be assessed based on these Terms of References.
• Understand that you will be expected to undertake any reasonable task as requested by the line manager.
• Maintain and actively promote the implementation of Palladium’s Code of conduct, Diversity and Inclusion, Whistle-blowing and Child Protection, Safeguarding and Respectful Workplace policies
• It is the responsibility of the staff to constantly check for updates for these courses, instructions and briefs as they may arise. There is zero tolerance on defaulters.
• Ensure familiarity with all DFID and Palladium policies & procedures and check the ECP SharePoint regularly to ensure that any updates are also being implemented in a timely manner.
• Adhere to all stipulated PERL-ECP communications protocols regarding use of official email, Box, SharePoint/MIS, Twitter, Facebook, etc. accounts.
• Ensure all labor and finances relating to this role is accurately reported (using correct codes, inserting adequate comments) in timesheets, expense claims and cashbooks. Ensure cost of all activities completed falls within that forecasted to ensure monthly variances of reimbursable income to DFID are kept below 2%.
• Work to place the programme’s core values/principles, approach, ethos and priorities above private interests while delivering to this role.

Information Management:

• Ensure familiarity with all DFID and Palladium Policies and procedures and check SharePoint regularly to ensure that any updates are also being implemented in a timely manner.
• Ensure that all work is completed in an accountable and transparent manner, this includes the use of official emails for work purposes. Use of personal emails will not be permitted. All work must be saved to the agreed cloud or central server storage systems and not individual desktops or hard-drives.

Requirements    
Minimum education and experience required:

• Educated to university degree level or above, preferably holding a Master’s degree
• At least 10 years’ experience in supporting parliament, civil society and voice and accountability in Nigeria
• Experience working in a donor (preferably DFID) funded programme
• Experience working in conflict environment leveraging on existing systems in a sensitive manner and innovative approach with the view of ‘do no harm’
• Wide range of experience including engaging research to support development of conflict sensitive approaches engaging recovery space and the legislature
• Experience working in the North East Borno, Adamawa and Yobe (BAY states) is essential

Key competencies and professional expertise required:

• Expertise in legislative issues in Nigeria at the state level, and building relationships between them and state and civil society actors
• Experience of working with and understanding of governance, reforms and service delivery in Nigeria
• Very strong understanding of state and civil society dynamics in in the North east and in Nigeria, particularly at the state level(BAY)
• Expertise in providing technical support and capacity building to complex teams, in particular mentoring based approaches
• Strong knowledge of systems for programme delivery, including strategic planning, M&E and knowledge management

Key Behavior in Engaged Citizens:

• Accountability – Accountability entails being open and transparent in all our work, action and behavior.
• Sustainability – Keeping the process going or continuous is key.
• Respectfulness & Inclusiveness – Sensitivity to people, context and environment; everybody counts.
• Learning & Sharing – Everyone knows something and shares something.
• Teamwork – Recognizing everyone’s value and encouraging effective work in teams.
• Adaptive and Iterative – being politically smart and how well our systems and processes respond to changes is key.

How to Apply
Interested and qualified candidates should:
Click here to apply online

 

Job Title: State Team Leader

Locations: Borno, Yobe

Project Overview and Role 

• The State Team Leader is responsible for managing and overseeing the delivery of the Engaged Citizen’s Pillar of the Partnership to Engage Reform and Learn in their state. This includes leading on the delivery of ECP programme’s interventions at the state level under the direction of the North East Lead.
• They will liaise closely with the North East Lead for strategic scale up direction, managing the setting of priorities and workplans, ensuring the maintenance of MEL and KM systems and overseeing programme finance and administration.
• The State Team Leader shall be responsible for the line management and supervision of State Partnership Facilitators, Finance Officers and Admin Officers, short term advisors, as well as participating in the recruitment of new staff into these positions as needed.
• They shall be responsible for managing the performance of these members of staff and building relationships between them to create an effective team, as well as playing a leading role in managing relationships with programme partners in the state, including DFID, government representatives and other programmes.
• The STL will work closely with the North East Lead, Regional Advisors and relevant National Technical Advisers to ensure the effective oversight of the programme.

Primary Responsibilities
Visioning, strategizing, development of approach:

• Lead on the delivery of ECP programme’s interventions implementation at the State level. with support from the North East Lead, Technical Advisers. Reviewing research outputs and supporting the selection and prioritization of issues and partnerships to support at the state level.
• Leading the development of work plans and budgets and communicate these to staff and partners.
• Oversee strategy implementation and delivery of results in the state with close working relation with the North East Lead for strategic direction.
• Contributing to refinements of programme priorities and approach on an on-going basis through support for processes of reflection, review and re-strategizing within the team

Leadership, teamwork, relationship management:

• Actively contribute to Team-Building within the ECP team  through the use of shared mission, vision, values, identity/public profile, use of staff meetings, staff welfare, social events, formal and informal opportunities, etc, to reinforce teamwork. Look out for, highlight and support resolution of internal challenges impacting on team performance
• Provide leadership for the state team.
• Maintain strong working relationships with other members of the ECP and ARC State Teams and deliver a shared approach and work plan. Provide support to other members of the team as needs arise and consult each other closely.
• Maintain close working relationships and ensure co-ordination with members of the ECP Technical, MEL and Operational support teams. Ensure the State Team is working within systems and approaches developed by these teams.
• Work closely together with STTA working at the state level. Ensure effective co-ordination and oversight of their inputs.
• Work closely with North East Lead including coordination with Regional Parliamentary and Media Adviser’s in implementation of strategies
• Work to support key programme partners at the state level, including contact points in the media, legislature, private sector, civil society, MDAs, professional associations and traditional institutions.
• Liaison with State Government and counterparts in ARC at state level

Delivery:

• Oversee the implementation of the state’s work plan through effective delegation of duties within the team and oversight and management of their work
• Oversee how programme resources (funds/budget and ST-TA) are being allocated/managed/used in support of partners.  Habitually monitor and promote value for money analysis and consciously diminishing financial dependency of local partners of ECP in line with ECP’s broad empowerment approach
• Ensure work at the state level is fully integrated with ECP’s information management, communication and monitoring, evaluation and learning systems
• Review and report progress in depth on a quarterly basis, ensure results are appropriately captured and reported on.
• Mobilize and effectively oversee short term advisors inputting to the state team. Ensure resources are used strategically in line with the programmes broader approaches and catered towards a diminishing dependency.

Line Management Responsibilities

• Line managed by  North East Lead:
• The State Team Leader is responsible for working under the direction provided by the North East Lead and regularly reporting to them and ensuring his/her activities fall within agreed frameworks and operating principles, as well as building an effective working relationship more broadly.

Line manager of State Partnership Facilitators, State Admin and Finance Officers:

• Provide daily oversight, staff performance management, including mentoring, staff development (in line with ECP’s Mission, Vision, Values & Behaviors and their ToR), signing off timesheets, appraisal, mediation, arbitration, and enforcement of discipline.

Compliance
Policies:

• Agree that performance will be assessed based on these Terms of References.
• Understand that you will be expected to undertake any reasonable task as requested by the line manager.
• Maintain and actively promote the implementation of Palladium’s Code of conduct, Diversity and Inclusion, Whistle-blowing and Child Protection, Safeguarding and Respectful Workplace policies
• It is the responsibility of the staff to constantly check for updates for these courses, instructions and briefs as they may arise. There is zero tolerance on defaulters.
• Ensure familiarity with all DFID and Palladium policies & procedures and check the ECP SharePoint regularly to ensure that any updates are also being implemented in a timely manner.
• Adhere to all stipulated PERL-ECP communications protocols regarding use of official email, Box, SharePoint, MIS, Twitter, Facebook, etc. accounts.
• Ensure all labor and finances relating to this role is accurately reported (using correct codes, inserting adequate comments) in timesheets, expense claims and cashbooks.
• Ensure cost of all activities completed falls within that forecasted to ensure monthly variances of reimbursable income to DFID are kept below 2%.
• Work to place the programme’s core values/principles, approach, ethos and priorities above private interests while delivering to this role.

Information Management:

• Ensure familiarity with all DFID and Palladium Policies and procedures and check SharePoint regularly to ensure that any updates are also being implemented in a timely manner.
• Ensure that all work is completed in an accountable and transparent manner, this includes the use of official emails for work purposes. Use of personal emails will not be permitted. All work must be saved to the agreed cloud or central server storage systems and not individual desktops or hard-drives.

Requirements 
Minimum education and experience required:

• Educated to university Degree level or above. (A postgraduate degree is an advantage)
• At least 10 years’ experience in voice and accountability, civil society, private sector, or media in Nigeria
• At least 5 years’ experience in senior management and leadership positions
• Experience working in a donor (preferably DFID) funded programme
• At least 3-5 years’ work experience in one of the above-mentioned states (Borno, Adamawa &Yobe- BAY)
• Experience in working in conflict environments with understanding of governance in recovery coordination.

Key competencies and professional expertise:

• Strong expertise in building relationships with high level stakeholders in government, media and civil society
• Expertise in the line management and mentoring of programme teams
• Strong skills in overseeing and managing systems for the delivery of development programmes, including planning frameworks, monitoring and evaluation, Coordination in recovery context and knowledge management
• Good understanding of state and civil society dynamics in the region and Nigeria, particularly at the state ‘s level (BAY)
• Evidence of thinking ‘outside the box’ in handling programme management or administrative issues in a sensitive manner.
• Demonstrable skills in ICT, M&E and work planning etc
• Excellent Communication and facilitation Skills (formal and informal)

Key Behavior in Engaged Citizens:

• Accountability – Accountability entails being open and transparent in all our work, action and behavior.
• Sustainability – Keeping the process going or continuous is key.
• Respectfulness & Inclusiveness – Sensitivity to people, context and environment; everybody counts.
• Learning & Sharing – Everyone knows something and shares something.
• Teamwork – Recognizing everyone’s value and encouraging effective work in teams.
• Adaptive and Iterative – being politically smart and how well our systems and processes respond to changes is key.

How to Apply
Interested and qualified candidates should:
Click here to apply online

 

Job Title: State Partnership Facilitator

Locations: Borno & Yobe

Project Overview and Role

• The State Partnership Facilitator is responsible for working under the direction of the State Team Leader and with other Partnership Facilitators as well as equivalent staff in PERL ARC and LEAP to ensure the front-line delivery of the programme within the state.
• This includes contributing to the development of programme strategy and priorities within the state and working closely with partners to ensure delivery in line with the programme’s theory of change, results framework and work-plan. State Partnership Facilitators shall be expected to ensure the integration of their work with ECP MEL, KM, Operations and communications systems, including developing output or work-stream relevant MEL plans and effectively recording and sharing results. Maintaining close relationships with programme partners under the guidance of the STL, is essential to the role.

Authority levels
Reporting Requirements:

• The State Partnership Facilitator reports directly to the State Team Leader and is responsible for working under the direction that the STL provides. Regularly reporting to them and ensuring his/her activities fall within agreed frameworks and operating principles, as well as building an effective working relationship more broadly.

Signatory authority:

• This position has no signatory authority but will be required to work closely with other team members who do have signatory authority and provide them sound recommendations.
• They will also work as part of the team to ensure that the variance of spend against forecast remains below 2% on a monthly basis, this is achieved by good communication of spend and anticipated spend against forecast to the Finance Officer.

Relationships
Teamwork & Mentoring:

• Familiarize yourself with the work of all your team members as well as key programme management frameworks: technical, financial and administrative policies and guidelines.
• Establish a good working relationship with the state team including the State Finance officer and State Admin Officer.
• Establish working relationships with counterparts in PERL ARC and LEAP.
• Mentor other colleagues and consultants (within and outside of PERL, and across states) – direct provision of guidance and support, consistent with ECP’s key values/principles. Encourage and nurture interest in programme work shown by direct reports.
• Actively contribute to Team-Building within the state team – use of shared mission, vision, values, identity/public profile, use of staff meetings, staff welfare, social events, formal and informal opportunities, etc, to reinforce teamwork.
• Actively contribute to a positive office culture within the joint Palladium office in your state (if applicable), and collaborate with other programmes to ensure operational synergies. Look out for, highlight and support resolution of internal challenges impacting on team performance.

Responsibilities
Support to development and refinement of programme strategy in the state:

• Undertaking operational research in the state, including political economy, gender and conflict analysis, as well as assessments of the media, legislatures and ICTs with advise from the Technical Advisers
• Liaising with other SPF’s and the STL to identify priority issues and partnerships to support in the state
• Contributing to the development of work plans and budgets for the state and communicating these to partner organisations
• Contributing to refinements of programme priorities and approach within the state on an on-going basis through participation in processes of reflection, review and re-strategising within the team

Programme delivery:

• Deliver against the agreed work-plan including coordinating strategic planning, budgeting and implementation of assigned Work areas with the rest of the state team, ensuring synergy between Work areas, and practical compliance with Programme Operations Manual by partners.
• Ensure work is delivered in line with PERL’s Theory of Change and strategic approach
• Facilitate implementation of ECP’s approach by local partners, and enhance their resourcefulness and diminish their dependency on ECP.
• Diagnose constraints in partners capacities, motivations and enabling environments and identify support required to meet these needs
• Manage external support (local, state and national TA inputs, in line with guidelines in Programme Operations Manual) to meet agreed partners requirements on assigned Work areas
• Coordinate joint planning and implementation of support to partners with other pillars of PERL and other Development Partners.

Support to M&E, Reflection, Reporting, KM & Communications systems:

• Develop and implement MEL plans relating to assigned Work areas/work-streams, as well as to Outcome & Impact Level MEL as requested/delegated by the STL and in conjunction with the MEL Support Team
• Compile required information/data into state programme MEL database, activity report & replication diary summary sheets, case studies, QPRs and other reporting templates as required- whether individually or as a team, as agreed with STL.
• Actively contribute to ‘bigger picture’ reflection, analysis, generation of learning/new knowledge and broad re-strategizing/planning through formal and informal interactions within the state team (e.g. quarterly/monthly reflection meetings).
• Internally communicate/share learning and ideas with staff in other States and Abuja and externally communicate/share learning and ideas with other Development partners.

Liaison with key programme partners:

• Lead on liaising with implementing partners in civil society, Media, Private Sector, SHoAs, MDAs as delegated by the STL
• Maintain a close working relationship with the SPFs or their equivalent for PERL ARC, as well those in the sectoral and other programmes.
• Liaise with STLs, SFOs, SAOs, FOs or equivalent staff of Other Programme’s serving as implementing partners on work areas/ sub-work areas handled by the SPO, with oversight of the STL.
• Liaise with the National as required through the STL.
• Liaise with key high-level partners (DFID, leadership of State Govt & SHoA, etc) as requested/delegated by the STL.

Compliance Policies

• Agree that performance will be assessed based on these Terms of References.
• Understand that you will be expected to undertake any reasonable task as requested by the Line Manager.
• Maintain and actively promote the implementation of Palladium’s Code of conduct, Diversity and Inclusion, Whistle-blowing and Child Protection, Safeguarding and Respectful Workplace policies
• It is the responsibility of the staff to constantly check for updates for this courses, instructions and briefs as they may arise. There is zero tolerance on defaulters.
• Ensure familiarity with all DFID and Palladium policies & procedures and check the ECP SharePoint regularly to ensure that any updates are also being implemented in a timely manner.
• Adhere to all stipulated PERL-ECP communications protocols regarding use of official email, Box, SharePoint/MIS, Twitter, Facebook, etc. accounts.
• Ensure all labor and finances relating to this role is accurately reported (using correct codes, inserting adequate comments) in timesheets, expense claims and cashbooks.
• Ensure cost of all activities completed falls within that forecasted to ensure monthly variances of reimbursable income to DFID are kept below 2%.
• Work to place the programme’s core values/principles, approach, ethos and priorities above private interests while delivering to this role.

Information Management:

• Ensure familiarity with all DFID and Palladium Policies and procedures and check SharePoint regularly to ensure that any updates are also being implemented in a timely manner.
• Ensure that all work is completed in an accountable and transparent manner, this includes the use of official emails for work purposes. Use of personal emails will not be permitted. All work must be saved to the agreed cloud or central server storage systems and not individual desktops or hard-drives.

Requirements
Minimum education and experience required:

• Educated to university Degree level or above
• At least 5 years’ experience in voice and accountability, civil society, private sector, or media in Nigeria. Experience working in a donor (preferably DFID) funded programme is an advantage
• Experience working in political economy analysis with wider social analysis (with in-depth local context)

Key competencies and professional expertise required:

• Ability to engage a broad range of stakeholders, including civil society, legislature, private sector, government and the media and broker relationships between them
• Strong understanding of state and civil society dynamics in the region, particularly at the state level at it relates to high fragile, Donor driven and complex service delivery space.
• Demonstrable skills in ICT, MEL, advocacy and work planning
• Strong skills in using systems for the delivery of development programmes, including work planning, monitoring and evaluation and knowledge management.
• Ability to work effectively as part of a complex team, has demonstrable experience and ability to support Programme development, implementation/ monitoring of work plan and Budget
• Experience working on key service delivery-related areas such as health, education, agriculture and water etc

Key Behaviors in Engaged Citizens:

• Accountability – Accountability entails being open and transparent in all our work, action and behavior.
• Sustainability – Keeping the process going or continuous is key.
• Respectfulness & Inclusiveness – Sensitivity to people, context and environment; everybody counts.
• Learning & Sharing – Everyone knows something and shares something.
• Teamwork – Recognizing everyone’s value and encouraging effective work in teams.
• Adaptive and Iterative – being politically smart and how well our systems and processes respond to changes is key.

How to Apply
Interested and qualified candidates should:
Click here to apply online

 

Job Title: State Finance and Administration Officer

Location: Borno

Project Overview and Role

• The Finance and Administration Officer is responsible for the day to day running of the office which includes management of the office resources and coordination of all logistical needs, ensuring timely payment of all invoices and expenses for the ECP programme and also responsible for the remittance of all statutory payments at the state level related to both vendors, service providers, staff and consultants.
• The SFAO will directly manage all office support staff and drivers and will work closely with all state team members to ensure the effective delivery of the programme.
• The SFAO will provide support to the State Team Leader (STL) to ensure programme activities and financial duties are completed in a compliant and timely manner. The SFAO will work closely with the National Finance Manager (NFM) and the National Administration Manager (NAM) to ensure the effective oversight of the programme finances and administration.

Authority levels
Reporting requirements:

• The State Finance and Administration Officer reports to the State Team Leader

Line Management:

• Line management of driver, office assistants and any administrative intern/National Youth Corper. This includes conducting staff performance management, including mentoring, staff development, and approval of timesheets, appraisal, arbitration, and enforcement of discipline.
• Provide adequate training and mentoring to any junior staff member in basic office administration management to be able to cover (whether individually or collectively) for the SFAO when on leave/out of post – scope and/or share of duties and responsibility to be defined through written agreement with the STL.

Signatory authority:

• This position has no signatory authority but will be required to work closely with other team members who do have signatory authority and provide them sound recommendations. They will also work as part of the team to ensure that the variance of spend against forecast remains below 2% on a monthly basis, this is achieved by good communication of spend and anticipated spend against forecast to the State Finance and Administration Officer.
• The State Finance and Administration Officer is required to inform their line manager if there are any breaks in compliance with financial processes as set out in the programme operations manual.

Relationships
Teamwork & Mentoring:

• Familiarize yourself with the work and needs of all your team members as well as key programme management frameworks: technical, financial and administrative policies and guidelines.
• Maintain a good working relationship with the North East team and most importantly, the State Team Leader and State Partnership Facilitators.
• Establish working relationships with counterparts in PERL pillars 1 and 3 if relevant
• Mentor other colleagues and contractors (within and outside of PERL, and across states) – direct provision of guidance and support, consistent with ECP’s key values/principles. Encourage and nurture interest in programme work shown by direct reports.
• Actively contribute to Team-Building within the state team – use of shared mission, vision, values, identity/public profile, use of staff meetings, staff welfare, social events, formal and informal opportunities, etc, to reinforce teamwork. Actively contribute to a positive office culture within the joint Palladium office in your state (if applicable), and collaborate with other programmes to ensure operational synergies. Look out for, highlight and support resolution of internal challenges impacting on team performance.

Responsibilities

• Establishment & Maintenance of Office Finance and Administration Management Systems (working with the guidelines developed from the national office and within the programme operations manual)

Primary Responsibility Finance:

• In conjunction with the State Team Leader set-up and maintain the office safe for secure storage of petty cash and confidential/restricted documents (financial and staff personal) and filing and retrieval systems for all financial records (in soft and hard copy) in compliance with the required programme financial management procedures.
• Act as the main point of contact with a state branch of the mandated bank. This includes responding to any queries from the bank and managing changes in signatories/approval authorities on the ECP account. The SFAO will also act as the main point of contact between the local tax authorities and the programme
• Provide all office staff with practical orientation and ensure adequate understanding of all office financial management systems, procedures and individual responsibilities, and provide them with templates for fund requesting and financial reporting. The SFAO will keep up-to-date with the Palladium financial templates as found on SharePoint and ensure that all staff are using the appropriate templates for their requests. They will also liaise directly with the National Finance Manager on all issues relating to maintenance and further development of the office financial management systems.
• Supervise all of ECP’s banking transactions in the state.
• Manage petty cash with daily reconciliation
• Ensure that procedures as set out in the programme operations manual are followed for direct payments to non-ECP staff (partners, local TA, suppliers, etc) using electronic transfers when possible.
• Book-keeping of the office imprest account – draw cheques, monitor repayment of advance, enter data daily into the accounts system, reconcile bank statements weekly against office accounts, and sign off imprest account.
• Prepare monthly financial forecasts and reports for the state, including statements of the office imprest account, make requests for funds transfer from the Abuja office against agreed dates and tranches, provide original supporting documents on expenditure to the Abuja office, maintain copies locally, and provide state level data for the monthly variance report prepared by the Abuja office for the programme.
• Make payment of PAYE for state office staff to state tax authority based on PAYE payment schedule sent from the ECP Abuja office, as well as withhold and remit the WHT of local TA, suppliers, etc, at the defined rate to the state tax authority, and forward the receipt to the payee.
• Respond to any queries and requests from the HOS and NFM relating to financial oversight and quality control of state financial information through the State Team Leader, including participation in any peer review audit and compliance with all external audit requirements.
• Monitor compliance of all office staff with all office financial management procedures and individual responsibilities in accordance with the programme operations manual and Palladium policies and procedures, and report any non-compliance to the State Team Leader for required action.
• Be a member of the ECP State Procurement Committee for specific items and to validate/update preferred suppliers list: review and make recommendations.
• Support STL and technical team to guide, oversee, review and advice partners on their financial management of project funds provided by ECP for programme implementation.

Primary Responsibility Administration:

• Office Running – ensure efficient use of all office facilities including vehicles, complaint with ECP policy. Give specific attention to monitoring and analysis of fuel consumption of office vehicles and generators. Oversee housekeeping and stock-keeping of consumable items and ensure necessary supplies are maintained at minimum stock levels, including fuel and provision of staff on front desk/reception duty.
• Structure & Equipment – monitor the integrity of the property and condition of facilities and equipment, inform proprietor of required repairs, oversee/monitor repairs, and ensure asset labeling and asset register/inventory are up to date.
• Vehicle Running – co-ordinate vehicle movements based on the work schedule for the state team, and ensure all transport provisions for the state office are efficient, effective and safe:
  • For car-hire: check condition of vehicles, tyres, seat-belts availability of required vehicle documentation, and the standard of driving (with support from the national office for driver training) all meet minimum requirements.
  • For office vehicles: check office drivers are meeting the minimum required standards for vehicle maintenance and driving (to be checked periodically by the national office through driver training), and monitor and analyse fuel, and other consumable items, on a regular basis.4.1.17. Information Management – ensure effective use of internal information management systems by all state office staff, including use of filing systems, file coding, data protocols, electronic file version control and data back-up, and supervise the provision of local IT support for the state office (in close collaboration with the M&E/KM ICT Specialist).
• HR – support the National Admin Manager in providing inductions/orientations for new state team members, maintain accurate personnel records including timesheets and leave applications. These should be appropriately stored in a confidential manner in an area accessible to the NAM.
• Take minutes of general/operational staff meetings which take place at the state level and ensure that these are circulated to all staff in a timely manner.
• Compile a periodic (monthly/weekly) work schedule for the state team and circulate to all staff (via notice board/e-mail).
• Ensure that Office Health, Safety and Security (OHSS) information is displayed in an obvious position in the office in line with the guidelines laid out in the project operations manual.

State procurement, logistics and security administration:

• Manage the security of the office location, physical structure and alterations, provide oversight of security guards and track vehicle movements, all to minimum security requirements as directed by Palladium Nigeria Security Manager and in collaboration with the National Logistics and Security Manager.
• Ensure that the state programme complies with required health and safety standards (fire, personal risk, accident, etc) as defined by Standard Operation Procedures (SOPs) contained in the Programme Operations Manual.
• Become well versed in DFID and their assigned procurement agents procurement regulations and systems as defined in the ECP Programme Operations Manual, and basic familiarization and appreciation of the programme’s financial systems.
• Manage state procurement and contracting of local service providers (in close collaboration with the National Procurement & Security Manager where required) based on the decisions of the ECP State Procurement Committee, of which the SFAO is both a Member and the Secretary.
• Maintain an updated preferred suppliers list (liaise with other programmes and DFID to enable comparative pricing/VfM), and select preferred local suppliers through competitive process, validated by the State Procurement Committee.
• Take stock of all stationary and office supplies and record in the ‘stock control book’ ensuring that additional stock is ordered as required.
• Liaise with staff with lead responsibility for implementation of specific programme activities to organise logistical support as required, on the basis of agreed workplans and schedules, as endorsed by the STL through minuted weekly staff meetings or via e-mail correspondence.
• Provide logistical support to all short-term TA and visitors (local, national and international): arrange ‘meet & greet’, hotel accommodation, local travel, etc, through liaison with the National Administration Manager where necessary.
• Liaise with the providers of local facilities (within and outside the state) on behalf of programme staff to secure bookings for hotels, halls, care-hire, etc, for programme events.
• Make payment to the facilities (hotels, halls, care-hire, etc) used for programme events.
• Keep a record of the adequacy of the logistical arrangements for any programme activities / TA inputs, state visits, etc – particularly where any were inadequate, with reasons and suggested improvements (informing preferred suppliers list), routinely reported to the STL, and copying in the National Administration Manager and National Security and Logistics where necessary. Sort out any logistical problems arising during programme event with the facility managers and staff (back-stopping on accommodation, feeding and transport), and provide reasonable ‘customer service’ for partners.

State Programme Assistance:

• Support staff with lead responsibility for implementation of specific programme activities to calculate activity budgets (using the ‘standard unit costs’ spreadsheet in programme strategic planning framework) and to input into state work-plans and budgets where required
• Support technical team to access, manage and retire funds for programme activities relating to partners and incidental expenses during and immediately after programme events.

Compliance Policies
Agree that performance will be assessed based on these Terms of References:

• Understand that you will be expected to undertake any reasonable task as requested by the line manager.
• Maintain and actively promote the implementation of Palladium’s Code of conduct, Diversity and Inclusion, Whistle-blowing and Child Protection, Safeguarding and Respectful Workplace policies
• It is the responsibility of the staff to constantly check for updates for these courses, instructions and briefs as they may arise. There is zero tolerance on defaulters.
• Ensure familiarity with all DFID and Palladium policies & procedures and check the ECP SharePoint regularly to ensure that any updates are also being implemented in a timely manner.
• Adhere to all stipulated PERL-ECP communications protocols regarding use of official email, Box, SharePoint/MIS, Twitter, Facebook, etc. accounts.
• Ensure all labor and finances relating to this role is accurately reported (using correct codes, inserting adequate comments) in timesheets, expense claims and cashbooks. Ensure cost of all activities completed falls within that forecasted to ensure monthly variances of reimbursable income to DFID are kept below 2%.
• Work to place the programme’s core values/principles, approach, ethos and priorities above private interests while delivering to this role.

Requirements
Minimum education and experience:

• Bachelor’s Degree or its equivalent in Finance, Business Administration/studies or a related field
• At least 3 years professional experience working in a financial management position
• Experience with DFID or other donors is advantageous
• Proven ability to effectively manage an office
• Line management experience of at least 1 year

Key competencies and professional expertise required:

• Excellent communication skills, with the ability to communicate with both national and international staff members
• Excellent security awareness with the ability to take decisions quickly in the event of being involved in an incident.
• Good understanding of Northeast terrain and location conflict dynamics including route networks and security dimension

Key Behaviors in Engaged Citizens:

• Accountability – Accountability entails being open and transparent in all our work, action and behavior.
• Sustainability – Keeping the process going or continuous is key.
• Respectfulness & Inclusiveness – Sensitivity to people, context and environment; everybody counts.
• Learning & Sharing – Everyone knows something and shares something.
• Teamwork – Recognizing everyone’s value and encouraging effective work in teams.
• Adaptive and Iterative – being politically smart and how well our systems and processes respond to changes is key.

Deadline: 3rd September, 2018.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Office Assistant

Location: Ebonyi

Project Overview and Role

• Health Policy Plus (HP+) is a USAID-funded five-year project awarded to Palladium (formerly Futures Group) on August 28, 2015. HP+ has a mandate across global, country and sub-national levels to strengthen and advance health policy priorities in the areas of family planning and reproductive health (FP/RH), HIV, and maternal health.
• HP+ aims to improve the enabling environment for equitable and sustainable health services, supplies, and delivery systems through policy development and implementation, with an emphasis on voluntary, rights-based health programs.
• HP+ will help public health and policy leaders attach higher priority to their national and sub-national health needs, secure sustainable financing, advance health equity, and monitor policy implementation to ensure gains stay on track.
• HP+ aims to secure long-term enduring change by working with coalitions both inside and outside of health and showing common cause with neglected populations and other development actors.
• Central elements of HP+ revolve around building in-country capacity, institutionalizing achievements of past investments, and promoting country ownership of programs and initiatives.

Position Summary

• The Office Assistant(s) will be based in Abia State, Ebonyi State, and Osun State of Nigeria and will be responsible in the areas of arranging staff movements (by road and air), responsible for meetings and workshop logistics. The position will be supervised by the State Team Lead.

Key Responsibilities
Reporting to the State Team Lead, the Office Assistant will:

• Coordinates and prepares for meetings, workshops and events by assisting with registrations, procurements, payments, and confirmation, reserving rooms, and arranging of refreshments and necessary equipment. Managing attendance register.
• Assist with the preparation of training materials and meeting documents (printing, binding, organizing/filing, and meeting minutes).
• Coordinate messenger and courier service, scan and copy official documents.
• Receive, sort, distribute and prepare incoming and outgoing mail for distribution.
• Maintain office filing and storage systems
• Ability to procure and maintain a list of local vendors, ensure supporting documentation is present and that proper invoices and other payment are submitted by vendors. Submission of the all payment documents are sent to the Abuja Office.
• Make reservations for air or road travel as necessary for state office staff.
• Monitor and maintain inventory of office supplies.
• Ensure office equipment is properly maintained and serviced by certifying that all HP+ assets are properly recorded and listed; all HP+ assets are properly tagged with support from the HP+ Operations Officer.
• Perform work related errands as requested (i.e. Going to the post office and bank).
• Keep office area clean and tidy.
• Perform any other responsibilities as directed.
  

Requirements
Degree and Experience:

• Ordinary National Diploma (OND) or its equivalent in relevant field of study.
• Minimum 2 years of relevant experience. Experience with an NGO projects is an advantage.
• Knowledge of travel arrangements and logistics is key.

How to Apply
Interested and qualified candidates should:
Click here to apply online

 

Job Title: Office Assistant

Location: Abia

Project Overview and Role

• Health Policy Plus (HP+) is a USAID-funded five-year project awarded to Palladium (formerly Futures Group) on August 28, 2015.  HP+ has a mandate across global, country and sub-national levels to strengthen and advance health policy priorities in the areas of family planning and reproductive health (FP/RH), HIV, and maternal health.
• HP+ aims to improve the enabling environment for equitable and sustainable health services, supplies, and delivery systems through policy development and implementation, with an emphasis on voluntary, rights-based health programs.
• HP+ will help public health and policy leaders attach higher priority to their national and sub-national health needs, secure sustainable financing, advance health equity, and monitor policy implementation to ensure gains stay on track.
• HP+ aims to secure long-term enduring change by working with coalitions both inside and outside of health and showing common cause with neglected populations and other development actors.
• Central elements of HP+ revolve around building in-country capacity, institutionalizing achievements of past investments, and promoting country ownership of programs and initiatives.

Position Summary

• The Office Assistant(s) will be based in Abia State, Ebonyi State, and Osun State of Nigeria and will be responsible in the areas of arranging staff movements (by road and air), responsible for meetings and workshop logistics.
• The position will be supervised by the State Team Lead.

Key Responsibilities
Reporting to the State Team Lead, the Office Assistant will:

• Coordinates and prepares for meetings, workshops and events by assisting with registrations, procurements, payments, and confirmation, reserving rooms, and arranging of refreshments and necessary equipment. Managing attendance register.
• Assist with the preparation of training materials and meeting documents (printing, binding, organizing/filing, and meeting minutes).
• Coordinate messenger and courier service, scan and copy official documents.
• Receive, sort, distribute and prepare incoming and outgoing mail for distribution.
• Maintain office filing and storage systems
• Ability to procure and maintain a list of local vendors, ensure supporting documentation is present and that proper invoices and other payment are submitted by vendors. Submission of the all payment documents are sent to the Abuja Office.
• Make reservations for air or road travel as necessary for state office staff.
• Monitor and maintain inventory of office supplies.
• Ensure office equipment is properly maintained and serviced by certifying that all HP+ assets are properly recorded and listed; all HP+ assets are properly tagged with support from the HP+ Operations Officer.
• Perform work related errands as requested (i.e. Going to the post office and bank).
• Keep office area clean and tidy.
• Perform any other responsibilities as directed.

Requirements & Experience

• Ordinary National Diploma (OND) or its equivalent in relevant field of study.
• Minimum 2 years of relevant experience. Experience with an NGO projects is an advantage.
• Knowledge of travel arrangements and logistics is key.

How to Apply
Interested and qualified candidates should:
Click here to apply online
Deadline: 28th August, 2018.