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Fresh Recruitment at Malaria Consortium, 12th November, 2018

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Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Locations: Jigawa, Kaduna, Kano, Katsina, Lagos, Yobe
Donor title: Administrative Officer
Department: Operations
Length of contract: 5-years
Grade: 7
Reporting to: Line manager: State Team Lead
Direct reports: Office Clerk, Driver

Country and Project Background

  • Malaria is highly endemic in Nigeria and it remains one of the leading causes of childhood and maternal morbidity and mortality in the country. Nigeria is deeply committed to making progress towards the achievement of the Sustainable Development Goals and it recognizes the fact that, without firm efforts to control malaria, achievement of the targets related to child mortality, maternal mortality, and reducing the burden of communicable disease will not be possible. Malaria therefore constitutes a significant development challenge for Nigeria. Interventions for reducing malaria burden in the country are documented in the national malaria strategic plan with Government taking the lead in its implementation with the support of all the RBM partners.
  • The DFID funded and Malaria Consortium led malaria programme, SuNMaP, provided technical assistance and other support to the Nigeria National Malaria Elimination Programme (NMEP) covering the period 2008 to 2016.
  • The anticipated follow on project, SuNMaP2 has been designed to strengthen the management and technical capacity of NMEP, State Malaria Elimination Programme (SMEP) and their stakeholders to drive the implementation of the National Malaria Strategic Plan, 2014 to 2020 and achieve its ambitious targets. This will include short term technical assistance and technical assistance embedded in NMEP in key areas of programme management, evidence generation and use, and capacity building across all project outputs and ultimately reducing Nigeria’s malaria burden and strengthening the Government of Nigeria’s health systems capacity to ensure long term programme and impact sustainability.

Job Purpose

  • The purpose of this position is to provide Administrative support to the SuNMaP 2 program office in the state.
  • The officer will lead the everyday administration of the office with support from the project staff

Scope of Work

  • The State Administrative Officer will provide general Administrative and logistics support to the Program office and ensure efficient use, functioning and management of the office. This will include to have an updated data bank of consultants, vendors and stakeholders. The officer will ensure an effective maintenance system of all office equipment, including generator, photocopiers, computers and its networks, printers and other office assets.

Key Working Relationships:

  • The AO will support the SuNMaP 2 state program office and will reports to the State Team Lead. He will work together with the state team and country office staff in planning, budget, scheduling and coordination of project activities. He will also liaise with relevant country office staff to ensure resources for scheduled activities are available on time and to required standard, this will include quantification of printed materials ensure logistics are put in place.

Key Accountabilities
Office Administration – 70%:

  • Lead the day to day administration of the office with support from staff
  • Oversee the management and maintenance of the office assets, utilities, office equipment, consumables and supplies;
  • Responsible for recording and updating of office assets in the asset register;
  • Providing monthly reports on state activities as it relates to the admin, procurement and logistics to the office manager at the country office;
  • Lead in setting up a filling system for the office, ensuring ease of storage and retrieval of documents;
  • Develop and maintain effective maintenance procedure for all IT equipment and computer in the office
  • Responsible for overseeing all logistic arrangements including maintaining an updated record of events, travel itineraries of staff and short term consultants (as applicable) to ensure proper delivery and satisfaction of service to the projects;
  • Responsible for procurements of assets to the state offices in line with MC procurement policies as well as vendor management and other service providers contracting (including security and IT);
  • Will ensure updated records and valid documentation all of vendors. And other service providers and consultants are registered on NAV;
  • Responsible for negotiations with hotels, travel and transport services and oversee general logistics for field/state activities;
  • Liaises with Country Office on administrative and logistics difficulties and other office maintenance issues;
  • Line manages the officer driver, by providing supervision, coaching and mentoring support in developing vehicle movement plan, implementation and review;
  • The officer will check the vehicle log sheet and driver’s time sheet and sign off on them monthly;

Programme Activities – 30%:

  • Coordinate internal and external stakeholder or technical meetings, workshops, seminars, including all travel and accommodations arrangements;
  • Lead the compilation of participants list (i.e. CHWs, health facility staff, team supervisors, ward supervisors, state, and LGA supervisors), during MDA and other project events
  • Responsible for contracting short term consultants in state office in close communication with the HR manager at the country office and in line with the procurement policy;
  • Responsible for coordinating the administration and logistics support for the programme office on all field related activities in the state;
  • In line with the programme budget and working closely with the finance officer, ensure value for money of all procurements for programme activities carried out in the state;

Person Specification
Qualifications and experience:

Essential:

  • Bachelor Degree in Administration, Social Sciences, Project Management or similar
  • A minimum of 3-years’ experience in a related role
  • Previous experience within the INGO sector and in a related role

Desirable:

  • Person resident in and working experience in the State of Assignment
  • An in-depth experience in similar positions/assignment
  • Ability to work independently in an organized manner but within an integrated team

Work-based skills and competencies:
Essential:

  • Highly numerate and analytical
  • Ability to work on own initiative and as part of a team
  • Ability to work with little or no supervision
  • Ability to multi-task
  • Strong Microsoft office suite skill
  • Superior attention to detail
  • Excellent communication skills
  • Budget development, work-plan Implementation and Expense reporting

Desirable

  • Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
  • Strong analytical skills and experience interpreting a strategic vision into an operational model
  • Proven writing skills in English
  • Ability to work effectively in a culturally sensitive setting
  • A collaborative and flexible style, with a strong service mentality
  • Excellent computer skills in MS Word and Excel
  • Knowledge of use of database tools will be an added advantage
  • Skill in MS Access will be an added advantage
  • Proven team-building and representational skills

Core Competencies
Delivering results:
LEVEL B – Takes on pieces of work when required and demonstrates excellent project management skills:

  • Shows a flexible approach to taking on additional work / responsibilities when needed to achieve results
  • Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
  • Makes clear and timely decisions within remit of own role

Analysis and use of information:
LEVEL A – Gathers information and identifies problems effectively:

  • Interprets basic written information
  • Attentive to detail
  • Follows guidelines to identify issues
  • Recognises problems within their remit
  • Uses appropriate methods for gathering and summarising data

Interpersonal and communications:
LEVEL B – Fosters two-way communication:

  • Recalls others’ main points and takes them into account in own communication
  • Checks own understanding of others’ communication by asking questions
  • Maintains constructive, open and consistent communication with others
  • Resolves minor misunderstandings and conflicts effectively

Collaboration and Partnering:
LEVEL B – Collaborates effectively across teams:

  • Proactive in providing and seeking support from expert colleagues
  • Raises difficult issues with teams/ partners and stakeholders with a view to positive resolution
  • Proactive in building a rapport with a diverse range of people

Leading and motivating people:
LEVEL C – Effectively leads and motivates others or direct reports:

  • Gives regular, timely and appropriate feedback,
  • Acknowledges good performance and deals with issues concerning poor performance
  • Carries out staff assessment and development activities conscientiously and effectively
  • Develops the skills and competences of others through the development and application of skills
  • Coaches and supports team members when they have difficulties

Flexibility/ Adaptability:
LEVEL B – Remains professional under external pressure:

  • Able to adapt to changing situations effortlessly
  • Remains constructive and positive under stress and able to tolerate difficult situations and environments
  • Plans, prioritises and performs tasks well under pressure
  • Learns from own successes / mistakes

Living the Values:
LEVEL B – Promotes Malaria Consortium values amongst peers:

  • Shows a readiness to promote Malaria Consortium’s values amongst peers
  • Promotes ethical and professional behaviour in line with Malaria Consortium’s values

Strategic planning and thinking and sector awareness:
LEVEL A – Manages own workload effectively:

  • Plans and manages own workload effectively
  • Is familiar with Malaria Consortium’s mission and current strategic plan.
  • Understands own contribution to Malaria Consortium’s objectives

Salary
Competitive

Method of Application
Interested and qualified candidates should:
Click here to apply online

Click Here for more Information (PDF)

 

Job Title: Supply Chain Officer

Locations: Jigawa, Kaduna, Kano, Katsina and Yobe
Donor title: Supply Chain Officer
Department: Technical
Length of contract: 5-years
Role type: National
Grade: 7
Travel involved: 20%
Child safeguar ding level: TBC
Reporting to: Supply Chain Specialist
Direct reports: None
Dotted line manager: Country Commodity Manager State Malaria Service Delivery Expert

Country and Project Background

  • Malaria is highly endemic in Nigeria and it remains one of the leading causes of childhood and maternal morbidity and mortality in the country. Nigeria is deeply committed to making progress towards the achievement of the Sustainable Development Goals and it recognizes the fact that, without firm efforts to control malaria, achievement of the targets related to child mortality, maternal mortality, and reducing the burden of communicable disease will not be possible. Malaria therefore constitutes a significant development challenge for Nigeria. Interventions for reducing malaria burden in the country are documented in the national malaria strategic plan with Government taking the lead in its implementation with the support of all the RBM partners. The DFID funded and Malaria Consortium led malaria programme, SuNMaP, provided technical assistance and other support to the Nigeria National Malaria Elimination Programme (NMEP) covering the period 2008 to 2016.
  • The anticipated follow on project, SuNMaP2 has been designed to strengthen the management and technical capacity of NMEP, State Malaria Elimination Programme (SMEP) and their stakeholders to drive the implementation of the National Malaria Strategic Plan, 2014 to 2020 and achieve its ambitious targets. This will include short term technical assistance and technical assistance embedded in NMEP in key areas of programme management, evidence generation and use, and capacity building across all project outputs and ultimately reducing Nigeria’s malaria burden and strengthening the Government of Nigeria’s health systems capacity to ensure long term programme and impact sustainability.

Job Purpose

  • To provide technical support on the supply chain management of malaria commodities at the project offices within the SuNMaP 2 project.

Scope of Work

  • The Supply chain officer will be actively responsible for maintaining an effective and efficient logistic management of drugs at the state level.
  • S/he will be work directly within the State Logistic Management Coordinating Unit and the Malaria Consortium offices at the assigned state.

Key Working Relationships

  • The Supply Chain Officer will be a member of the programme implementation team and report to State Team Manager and other project staff in delivering programme work plan.

Key Accountabilities

  • Supply Chain (70%):
  • Ensuring that the supply chain activities meet the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures
  • Carry out monthly stock status assessment of all SuNMaP 2 commodities at the state central medical stores and report on the assessments to higher levels flagging issues needing actions
  • Provide technical support to strengthen the procurement and supply chain management of malaria commodities at the assigned state
  • Support and assist in the management of SuNMaP2 commodities at the assigned State Central Medical Stores (SCMS) and health facilities.
  • Provision of general and technical logistics/Supply chain management support for SuNMaP2 commodities
  • Submit timely and accurate logistic report and review all LMIS reports for project commodities at the assigned state.
  • Monitor the delivery of SuNMaP2 commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues.
  • Working with the state Logistic Management Coordination Unit on the management of project commodities and also serves as a link between Malaria Consortium and the state Logistic Management Coordinating Unit
  • Provide support for the Monitoring and Evaluation team and reconcile logistic data with M&E data
  • Maintaining and regularly updating a database of malaria commodity logistics data for the project
  • Performs other duties as directed.

Coordination/Feedback (30%):

  • Ensure smooth relationship with Country Office and other technical managers within the project;
  • Facilitate routine monitoring and supportive supervisory visits to health facilities on effective supply chain management of commodities.
  • Coordinate review meetings for all LMIS reports to provide feedbacks on the quality of LMIS reports
  • Provide regular feedback to the country Supply Chain Specialist and Country Commodity Manager as well as State Malaria Service Delivery Expert in a timely manner
  • Provides support to the Malaria Service Delivery Expert on program implementation

Qualifications and Experience
Essential:

  • Proven previous experience in Supply Chain and Logistics Management of Malaria or HIV/AIDS commodities
  • A minimum of 3-5 years’ experience in a related role
  • Have a bachelor degree in Pharmacy
  • Experience managing a medical supply chain and coordination
  • The person must be familiar with the national supply chain system of MoH and LMIS , including MCLS
  • Ability to engage with stakeholders on the supply chain management of public health commodities
  • Good inter-personal, communication and planning skills

Desirable:

  • Experience with good understanding of logistic management of public health commodities in Nigeria
  • Experience with using Microsoft Dynamics NAV or another equivalent Enterprise Resource Planning system

Work-based Skills and Competencies
Essential:

  • Strong analytical skills
  • Proven writing skills in English
  • Ability to work effectively and sensitively in developing countries
  • A collaborative and flexible style, with a strong service mentality
  • Negotiation, Facilitation and coordination skills

Desirable:

  • Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
  • Excellent computer skills in Excel and knowledge and use of database tools

Core Competencies
Delivering results
Level B – Takes on pieces of work when required and demonstrates excellent project management skills

  • Shows a flexible approach to taking on additional work/ responsibilities when needed to achieve results
  • Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
  • Makes clear and timely decisions within remit of own role

Analysis and use of information:
Level B – Uses evidence to support work

  • Identifies and uses various sources of evidence and feedback to support outputs
  • Uses evidence to evaluate policies, projects and programmes
  • Identifies links between events and information identifying trends, issues and risks
  • Ensures systems are in place to address organisation needs

Interpersonal and communications:
Level B – Fosters two-way communication

  • Recalls others’ main points and takes them into account in own communication
  • Checks own understanding of others’ communication by asking questions
  • Maintains constructive, open and consistent communication with others
  • Resolves minor misunderstandings and conflicts effectively

Collaboration and partnering:
Level A –  Is a good and effective team player

  • Knows who their customers are and their requirements
  • Respects and listens to different views/ opinions
  • Actively collaborates across teams to achieve objectives and develop own thinking
  • Proactive in providing and seeking support from team members

Leading and motivating people:
Level B –  Manages own development and seeks opportunities

  • Actively manages own development and performance positively
  • Learns lessons from successes and failures
  • Seeks and explores opportunities within Malaria Consortium which develop skills and expertise

Flexibility/ adaptability:
Level B – Remains professional under external pressure

  • Able to adapt to changing situations effortlessly
  • Remains constructive and positive under stress and able to tolerate difficult situations and environments
  • Plans, prioritises and performs tasks well under pressure
  • Learns from own successes/ mistakes

Living the values:
Level B – Promotes Malaria Consortium values amongst peers

  • Shows a readiness to promote Malaria Consortium’s values amongst peers

Salary
Competitive

Method of Application
Interested and qualified candidates should:
Click here to apply online

Click Here for More Information (PDF)

 

Job Title: Senior Governance Specialist

Location: Abuja
Department: Technical
Length of contract: Five years
Role type: National
Grade: 11

Country and project background

  • Malaria is highly endemic in Nigeria and it remains one of the leading causes of childhood and maternal morbidity and mortality in the country. Nigeria is deeply committed to making progress towards the achievement of the Sustainable Development Goals and it recognizes the fact that, without firm efforts to control malaria, achievement of the targets related to child mortality, maternal mortality, and reducing the burden of communicable disease will not be possible. Malaria therefore constitutes a significant development challenge for Nigeria. Interventions for reducing malaria burden in the country are documented in the national malaria strategic plan with Government taking the lead in its implementation with the support of all the RBM partners.
  • The DFID funded and Malaria Consortium led malaria programme, SUNMAP, provided technical assistance and other support to the Nigeria National Malaria Elimination Programme (NMEP) covering the period 2008 to 2016. SUNMAP2 has been designed to strengthen the management and technical capacity of NMEP, State Malaria Elimination Programme (SMEP) and their stakeholders to drive the implementation of the National Malaria Strategic Plan, 2014 to 2020 and achieve its ambitious targets. This will include short term technical assistance and technical assistance embedded in NMEP in key areas of programme management, evidence generation and use, and capacity building across all project outputs and ultimately reducing Nigeria’s malaria burden and strengthening the Government of Nigeria’s health systems capacity to ensure long term programme and impact sustainability.

Job Purpose

  • The Senior Governance specialist provides high quality guidance, technical support, training, coaching and mentoring to the programme team.
  • The jobholder will take the lead on programme interventions focused on improving governance at national level and project states, local government and communities and private sector towards improved performance of the health system using malaria as the entry point.

Scope of work

  • The job holder provides high technical oversight and guidance for the project.
  • S/he will mobilise and coordinate with a broad range of stakeholders and technical experts to deliver the project.
  • The job holder will take the lead in providing in-depth understanding to the project team on the interests, accountabilities and incentives of different groups in the political economy landscape of the country (particularly political elites), and how these affect decisions and policy outcomes, the role that formal institutions (e.g. rule of law, elections) and informal social, political and cultural norms play in social interaction, human and economic development and the impact of values, ideas, political ideologies, religion and cultural beliefs, on political behavior and public policy.
  • S/he will represent the programme on relevant technical working groups.

Key working relationships:

  • The Senior Governance specialist will work closely with the technical experts within the project and a broad range of stakeholders to deliver the project.
  • S/he will work closely with the FMOH, National Malaria Elimination Programme, SMOH, State Malaria Elimination Programmes in the six SUNMAP2 supported states, public and private sector actors in the malaria control landscape and Malaria Consortium’s team of global technical specialists.
  • Along with the Team Leader he/she will liaise periodically with DFID Nigeria.
  • S/he will be a member of the Senior Management Team (SMT) of the project and act as the project focal person for DFID funded and other governance projects.

Key accountabilities (Percentage level of effort)
Strategic & Technical Leadership (70%):

  • Provide leadership to the political economy assessments as part of the baseline assessment and longitudinal studies
  • Take the lead in using the political economy aspects of the findings of assessments and working with relevant programme partners, DFID and DFID funded programmes to inform and revise programme strategy on governance issues such as effective decision making for sustainability, raising domestic financing, planning and the use of evidence.
  • Provide technical support and results monitoring of programme strategies to strengthen leadership and accountability in the health system using malaria as the entry point.
  • Coordinate effectively with other DFID governance programmes
  • Identify opportunities for linkages and coordination among public sector, private sector and civil society to increase collective effectiveness
  • Help design and oversee a programme approach for increased representation and access to services for vulnerable populations including women, youth, ethnic and religious minorities and pastoralists and other marginalized groups
  • Work closely with the Social Accountability Specialist and programme partners to design and implement feedback mechanisms whereby vulnerable populations are able to hold service providers accountable and contribute to their development

Capacity building and institutional strengthening (25%):

  • Remain abreast of technical developments in political economy of the country and share them with the project team and with NMEP with the purpose of building their capabilities to interpret and act upon political economy information.
  • Lead in building capacity within the NMEP and SMEP in line with the project capacity building tools and work guidance documents especially those focussed on improving governance and improved funding of malaria activities. Ensure these are in sync with capacity building materials produced by other governance programmes and donors in the country
  • Participate actively in studies focusing on the political economy e.g. Public Expenditure reviews, political economy analysis etc. and ensure malaria issues are reflected and the findings of these studies are periodically fed back to malaria stakeholders
  • Work closely with long term technical assistance (LTTA) to NMEP to strengthen its institutional capacity to use evidence for decision-making and to capture learning.

External Representation (5%):

  • Participate in relevant national or regional technical working groups
  • Participate and represent MC in relevant government-related meetings on pertinent issues in malaria control the governance space.
  • Make data-informed presentations at national, regional or global conferences showcasing the key political economy issues which affect malaria control based on experiential learning from the programme

Person specification
Qualifications and experience:

Essential:

  • Master’s degree in public policy and administration, international development, or related field
  • Minimum of 7 years of experience working on DFID-funded projects, particularly those on governance
  • Experience implementing programming focused on governance
  • Experience in undertaking political economy analysis especially in the health sector

Desirable:

  • A clear understanding and experience of governance issues in public and private sector in Nigeria
  • Proven ability to work with high level members of civil service
  • Experience in senior management role

Work-based skills:

Essential:

  • Ability to lead and implement Political economy assessments
  • Capable of mentoring and coaching senior managers
  • Excellent coordination skills, with ability to handle multiple activities concurrently, work under pressure, and meet tight deadlines
  • Good understanding of risk management and strategy
  • Ability to participate effectively in a virtual team while ensuring achievement of team objectives
  • Strong interpersonal, diplomatic and negotiating skills and ability to exercise discretion.

Desirable:

  • Excellent project management and planning skills
  • Advocacy skills
  • Excellent facilitation skills
  • Capable of developing training materials and case studies.

Core Competencies
Delivering Results:

LEVEL C – Supports others to achieve results:

  • Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targets.
  • Supports others to plan and deliver results
  • Supports others to manage and cope with setbacks Analysis and use of information

LEVEL D – Analyses the external environment confidently:

  • Generates a range of policy options and appraises them based on the internal and external evidence
  • Develops ways of applying new knowledge and ensures lesson learning with self and wider team
  • Analyses the significance of external events and situations for Malaria Consortium Interpersonal and communications

LEVEL C – Adapts communications effectively:

  • Tailors communication (content, style and medium) to diverse audiences
  • Communicates equally effectively at all organisational levels
  • Understands others’ underlying needs, concerns and motivations and communicates effectively in sensitive situations
  • Resolves intra-team and inter-team conflicts effectively Collaboration and partnering

LEVEL D – Develops external networks to increase internal thinking/ learning:

  • Actively develops partnerships with relevant organisations, think tanks and individuals
  • Takes initiative to establish a network or partnership where one does not exist
  • Ensures any external learning is effectively brought in-house Leading and motivating people

LEVEL C – Effectively leads and motivates others or direct reports:

  • Gives regular, timely and appropriate feedback
  • Acknowledges good performance and deals with issues concerning poor performance
  • Carries out staff assessment and development activities conscientiously and effectively
  • Develop the skills and competence of others through the development and application of skills
  • Coaches and supports team members when they have difficulties Flexibility/ adaptability

LEVEL C – Supports others to cope with pressure:

  • Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems and supports others to do the same
  • Adapts team approach, goals and methods to achieve solutions and results in dynamic situations
  • Sets realistic deadlines and goals for self or team Living the values

LEVEL D – Acts as a role model in promoting Malaria Consortium’s values:

  • Champions and takes ownership of corporate decisions, values and standards and ensures team members implement them in a positive manner
  • Acts as role model internally and externally in promoting Malaria Consortium’s values
  • Is accountable for ensuring that cultural awareness is demonstrated across the area (s) they manage Strategic planning and thinking and sector awareness.

LEVEL C – Keeps up to date with the internal and external environment:

  • Takes into account economic, political and other business factors when drawing up medium and long-term plans, covering both public and private sectors
  • Looks beyond the immediate operations to prospects for new business
  • Engages with appropriate internal and external sources to establish major influences on future plans.

Salary
NGN7,481,250 (Basic Salary)

Method of Application
Interested and qualified candidates should:
Click here to apply online

Click Here for more Information (PDF)

Deadline: 21st November, 2018 by 23:59

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