Ventoven is a shared services company, focused on offering top notch Human Resource Services, Procurement, IT Support and Accounting services.
We are recruiting to fill the position below:
Job Title: HR Admin Intern
Location: Abuja
Job Details
- This role is required to work with the HR Manager in ensuring that all human resource business operations, support the company to meet its stated goals. He/She will ensure that all day-to-day requirements of employee management are carried out swiftly and effectively.
Other Duties include:
- Maintains complete/accurate personnel records;Keep accurate and up-to-date record in all employee file both Soft and hard copy.
- Prepare HR staff calendar and follow up implementation of all task item.
- Prepare General HR documentation.
- Schedule and Monitor Employee Engagement Session periodically
- Prepare Draft report of periodic employee engagement and follow up with HR Manager for implementation.
- Research on HR policy update and make recommendation to HR manager.
- Promote a collaborative work environment by organising periodic staff bonding activities across business units.
- Work with HR manager to design and populate Training Calendar
- Work with HR manager to prepare and administer the leave calendar
- Work with HR manager to Schedule sessions on Career mapping for Staff.
- Prepare meeting reports and follow up on action plans.
- Work with the HR Manager to ensure appropriate communication of policies, processes and management decisions to staff at all levels.
- Performs central HR Administrative functions; i.e. Preparation of employee offer letters, salary letters, employment contracts, processing of leave requests, etc.
- Supports the implementation of and compliance with appropriate local labour legislation; i.e. pension laws, tax laws – remittance of pay as you earn (PAYE), etc.
- Ensures all employees maintain an appropriate level of compliance with respect to the Company’s policies and processes requirements.
- Assist to perform staffing duties, reference/background checks and other related administrative functions in the HC & OD Department.
- Monitor and ensure staff compliance with established health and safety regulations.
- Continuously seek ways to improve employee satisfaction by establishing processes for all administrative tasks.
Skills & Requirements
Education/Certifications:
- A minimum of Bachelor’s Degree in a Social Science field of study or in a Human Resources and Organisation Development related course equivalent.
Experience:
- Bachelors degree in Human Resources and/or affiliation to professional body(s) will be an added advantage.
- Minimum of 1 – 3 years of working experience within a similar industry
Knowledge, Skills and Abilities:
- Ability to act quickly and pragmatically under pressure to priorities and resolve issues
- Ability to document and tick off task
- Ability to influence people
- Knowledge of ERP systems
- Quick thinker
- Able to learn, systems and processes.
- Excellent written and spoken communication skills
- Enthusiasm and high level of self motivation
- Good ethics and high level of integrity.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: IT Support Intern
Location: Abuja
Details
- Our team is growing and we are looking for a vibrant, reliable and skilled candidate to take up the role of IT Support Intern at Ventoven Ltd.
- He/She will be responsible for providing support on the technology functions and infrastructure of the Company on a day-to-day basis. He/She will support the IT Specialist in the training of employees and consultation on IT-related issues.
Other duties will include:
- Carry out routine first line user support for all client companies
- Supporting the IT Specialist in the effective provisioning, installation/configuration, operation, and maintenance of computer software and hardware
- Conduct minor hardware repairs
- Conduct technical research to ensure continued innovation in IT support services
- Ensures the use of system hardware, operating systems, software systems, and related procedures adhere to organisational policies
- Support in performing daily backup operations, ensuring all required file systems and system data are successfully backed up to the appropriate media/ recovery disks
- Assist the IT Specialist in carrying out daily system monitoring, verifying the integrity and availability of all hardware, server resources, systems and key processes, reviewing system and application logs, and verifying completion of scheduled jobs such as backups
- Creates, changes, and deletes user accounts per request – Network administration tasks
- Keep tab on and ensure timely renewal of licenses
- Management of company’s website
- Management of all companies G-suite application and licenses
- Administration and user set up on Odoo ERP
Skills & Requirements
Education/Certifications:
- A bachelor’s degree from a reputable tertiary institution.
Experience:
- A minimum of one (1) year cognate experience in Software & Hardware administration
- Knowledge of G-suite application will be an added advantage
- Knowledge of Odoo ERP will be an added advantage
Knowledge, Skills and Abilities:
- Data and Information Management skills
- Good work ethics
- Excellent customer service
- Report writing skills
- Deeply self motivated
- Passionate & Energetic
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Procurement Specialist
Location: Abuja
Details
- We are on the lookout for a skilled and experienced candidate, whose core responsibility will be the timely sourcing of quality goods or services at an acceptable price that meets the organization’s needs. He/She will need to be an expert on price negotiations; purchase order creation; order tracking and management; and price dispute resolutions.
Other duties will include:
Purchasing & Supply Chain Management:
- Saving costs by procuring goods and services at the best price and quality
- Responsible for the timely procurement and delivery of products and services
- Track deliveries and make sure the company receives exactly what was ordered from suppliers.
- Creation and management of Cost Data Bank for all items being procured by the organisation
- Support in price verification/ negotiations for bids
- Sourcing and validation of procurement requests by team members
- Strategic procurement by ensuring that items are purchased with the long-term benefits as a major decisive factor.
- Develop a journey management plan to ensure that all items purchased are delivered in pristine condition
- Manage the storage of all items purchased by Ventoven
Requests Processing/Cost Verification:
- Review requisition orders in order to verify quantity and specifications
- Determine if inventory quantities are sufficient for the office needs and order more when necessary
- Receive purchase requests from various departments within the company through the IACC and get price quotes from suppliers/vendors
- Process purchase requisitions/orders within purchasing authority
- Ensure that all requests are properly documented
- Timely and accurate dissemination of information on procurement policies and processes.
Vendor Management:
- This shall include but not limited to vendor sourcing, vendor processing, vendor profiling, vendor engagement and retaining vendors.
- Develop and maintain constructive and cooperative working relationships between the company and the various vendors.
- Responsible for selecting and evaluating the performance of suppliers/vendors and giving best/professional advice on preferable vendors
Record Keeping:
- Create and manage electronic database/log of vendor lists (company name, service type & contact details)
- Maintain robust records of all items that Ventoven has in storage.
Fleet Management/ Flight bookings:
- Support in flight bookings for Vent Oven and other sister companies
- Manage the fleet and fueling system of all official cars assigned to client companies
- Support all companies to ensure NO downtime on their fleet
- Maintain fuel schedule and encourage all companies to do same
Skills & Requirements
Knowledge, Skills and Abilities:
- Familiarity with procurement for Contracts & Bids Process
- Must be able to address vendors in corporate/diplomatic manner
- Must be strategic and organised
- Ability to work effectively with little or no supervision
- Ability to take ownership and responsibility
- Ability to influence people
Education/Certifications:
- A Bachelor’s degree from a recognised institution
- Additional qualifications are an added advantage.
Experience:
- 3-5 years experience in a similar role
- Excellent communication skills
- Ability to multitask
- Good negotiation skills
- Good problem solving skills
- Good reporting and documentation skills
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Communications Lead
Location: Abuja
Details
- The role will also be responsible for promoting and nurturing a thriving and vibrant community of Entrepreneurs by adopting series of engaging activities and events; initiating communications geared towards stimulating growth, value and overall profitability/engagement of the community.
Job Expectations
Strategy:
- This role is accountable for leading the strategic development of communication plans and elevating the organization’s corporate profile.
- Responsible for developing a consistent internal and external corporate brand messaging strategy that is reflected across all Company programs.
- Develops communications key messages and talking points and manages the implementation across all communications programs.
- Assist with strategic communication requirements for executive, including presentation storyboards and deck designs, interview talking points and speech writing.
Content development:
- Provide communication support across the entire Company Directorates.
- Create content which is super focused on making the Company a thought leader in tech entrepreneurship and early-stage investing in Africa.
- Generate regular content that highlights the achievements of portfolio companies.
- Design, proofread and revise communications to be published through all the company’s communication channels.
- Creating and supporting the production of publicity brochures, handouts, direct mail leaflets, promotional videos, photographs, films, and multimedia programs.
Web and Social Media Management:
- Maintaining and updating information on the organization’s website, scheduling and publishing contents on the social media platforms.
- Drive growth of social media followership and engagement.
Public relations and community building:
- Build strong relationships with press locally and internationally to ensure the Company’s continuously get positive media coverage.
- Write press releases for announcements and ensure distribution among appropriate media contacts.
- Carry out community building and advocacy efforts both online and offline.
- Responsible for aggressively growing usage and engagement of the Company’s online forum.
Skills & Requirements
Job Requirements:
- An in-depth knowledge of corporate communications and public relations within a business-to-business/customers and, or business-to-government communications industry((preferably in the technology industry).
- Experience providing creative and art direction to designers to achieve corporate initiatives.
- Experience working within a public company and promoting the organization globally.
- Strong organization and time management skills that enable the employee to prioritize and manage a high volume of detailed work with conflicting priorities in a fast-paced environment.
- Excellent communication skills to facilitate routine and accelerated work requests with suppliers and manage internal corporate expectations.
- Immense personal initiative is required to anticipate requests before they are received.
- A positive and professional team player attitude that works well under pressure and is flexible and responsible.
- Attention to detail and a good head for numbers.
- A robust understanding of the tech ecosystem.
- Proficiency in Microsoft Office (PowerPoint, Word, Excel), and online communications tools (WordPress, Twitter, Facebook, LinkedIn, YouTube, etc.)
Experience/Education Requirements:
- Bachelor’s degree in Marketing, Communications, Business or a related field.
- 2-3 years professional experience in business-to-business/customer and, or business-to-government communications (preferably in the technology industry).
- Experience in managing programs, with a “roll up the sleeves and get it done” approach. Must be able to work independently.
- 2-3 years experience in a corporate or marketing communications role within the communications industry.
- Minimum 3 years experience managing communications resources, including internal and external relationships, vendors and agencies.
- Proven experience with strategic planning, messaging strategy, corporate communications, public relations, brand development, content development, writing, web and social media, project management, presentation development, vendor/agency management, budget management, presentation development.
- Ability to travel up to 25% of the time (including international travel).
- Proven experience in working with senior-level executives
- Must provide the following professional references as applicable:
- Previous supervisor(s),
- Previous direct report(s) (if applicable),
- And previous vendor(s) and/or client(s).
How to Apply
Interested and qualified candidates should:
Click here to apply online
Deadline: 31st December, 2018.
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