The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
We are recruiting to fill the position below:
Job Title: HR/Administrative Intern
Scope of Work
- Helping the HR department in Filing, Scanning, and Recruitment related support and photocopying of Documents.
- Compiling Health Insurance and Life Insurance Documents from the field sites for further action
- Filing all the NHF to the respective files;
- Transferring all the ex-staff files to the ex-staff cabinet;
- Work with the Admin /HR Assistants to update files in real time;
- Scanning of the approved documents for relevant documentation and classifying in respective soft file;
- Tracking and Filing all timesheets according to the field sides;
- Contract tracking and following up with appropriate Managers in Abuja and HR Focal persons in the field offices;
- Photocopying of all the approved payrolls and filing them according to the field sides;
- Filing and labelling of all files accordingly and placing in respective cabinets;
- Assist in coordinating booking and tracking of travels and accommodation as well & documentation of payment documents;
- Assist in following up with immigration and related statutory agencies for staff working and traveling permits.
- Assist in imputing staff information in the Payroll software;
- Maintain detailed records of employees and kept file up to date;
- Provide assistance in inputting staff information into the payroll software
Recruitment and Onboarding:
- Assist the recruitment team in following up with relevant approval bodies for the approval of recruitment related documents requiring signature(s) from Abuja.
- Coordinate with the recruitment team in coordinating interviews conducted at the Abuja Office (When needed)
- Scanning of approved recruitment documents and emailing to recruitment team and relevant HR Focal persons in the field offices.
- Create, maintain and update file for new staff
- Provide assistance in posting vacancies on notice board when requested by the recruitment team.
Functional Skills and Knowledge
- B.Sc/B.A or HND in Public Administration, Humanities or Human Resource
- Good computer skills (Excel and word).
- Fluent written and spoken English.
- Excellent interpersonal, organizational and time management skills
- Good knowledge of regulations affecting payroll as national service insurance, taxation etc.
- Ensuring the non-disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.
- The security situation in Abuja is calm. There is active conflict in many parts of the country and a possibility for further expansion of the conflict and violence into other areas and other states.
Job Title: Partnership Grants Manager
Location: Maiduguri, Borno
- The position is to increase IRC Nigeria’s capacity to engage with partners, in functions of Partnership / sub-awardee mapping, identification and on-going engagement; provide capacity development and training support to relevant country program staff and partner staff regarding: partner/sub-award project design, proposal development, donor compliance, OTIS, budget development, and the Sub Award Partnerships Management System (SPMS). The Grants Manager (Partner Engagement) will contribute to overall Partnership management at IRC Nigeria.
- The position reports to the Senior Grants Coordinator.
- This position is based in Maiduguri with occasional trips to other IRC operational bases in the Northeast. S/he will work collaboratively with other members of the Grants, M&E, technical coordinators, operations team, and the finance team.
Partnerships and Sub-awards Coordination:
- Under the direct supervision of the Senior Grants Coordinator, ensure that the Country Program follows the IRC SPMS that sets out efficient and responsive processes, delineates clear roles and responsibilities, and articulates IRC’s strategic approach to partnerships;
- Mobilize, train and provide on-going technical support to Technical focal points in the Country Program Teams on working with partners;
- Coordinate proposal development as it relates to Partner identification, teaming agreements and collaboration on joint proposals including analyzing partner budget narratives, editing partner proposals and logframes
- Liaise with NY and UK regional units in order to ensure sub-award proposals meet internal standards, apply IRC’s Outcomes Evidence Framework (OEF), are in line with IRC Nigeria’s Strategic Action Plan (SAP) and are donor compliant
- Ensure OTIS data is up to date for all assigned sub-awards.
- Encourage overall program cohesion through coordination and information sharing with and between partners;
- Strengthen relationships for other partnerships (e.g. with government entities).
Partnerships and Sub-awards Management:
- Review sub-award agreements and amendments as needed, and follow the IRC internal review process of all sub-award documentation;
- Work effectively with the partners’ Supply Chain and Finance teams to ensure that sub-granting mechanisms are in-line with the SPMS;
- Coordinate partnerships/sub-awards start-up. This includes preparing and chairing partnerships/sub-awards opening meetings in line with the IRC SPMS, in coordination with support functions and Program teams, to ensure projects start with clear expectations of both parties. This includes briefing sub-award partners on sub-award agreements, as well as IRC’s and prime donors’ rules and regulations, in coordination with the Senior Grants Coordinator;
- Coordinate quality partnership/sub-award implementation monitoring. This includes, but is not limited to: preparing and chairing partnerships/sub-awards review meetings as per the schedule determined during the pre-award assessment; reviewing partners’ performance against Program’s logfame and work plans and budget forecasts, as well as reviewing partners’ compliance with any procurement, human resources management, financial management and other requirements outlined in the Partnership agreements and its special conditions, in line with the IRC SPMS;
- Monitor and support the use of management tools such as Budget vs. Actual (BVA) for the proper monitoring and the successful implementation of sub-awards and issue early warning in case of obstacles or challenges with sub grantees
- Prepare and chair partnerships/sub-awards closing meetings as required, and oversee the overall partnerships/sub-awards close-out, in line with the IRC SPMS; this includes, but is not limited to, incorporating reflection, lessons learned and future planning; preparing sub-award close-out letters and ensuring that all requirements of the sub-award agreement have been met;
- Lead the planning and organization of, and participate in, partnerships/sub-awards technical and financial partnerships’ monitoring visits to assess Partners’ performance and compliance against their Partnership agreement, donor’s regulations and overall Program plans, in line with the IRC SPMS. This includes coordinating inputs ahead of monthly grants review meetings to ensure that the IRC commitments to the donor are met and working closely with Program Managers and Finance teams to make sure that partnerships’ monitoring schedules are rigorously followed, and supporting documentations are prepared for review;
- Support the planning and organization of, and participate if/when requested in donor’s monitoring visits, as per the agreed schedule;
- Work collaboratively with the M&E Coordinator to provide advice on strengthening monitoring and evaluation with partners, as well as design tools and create systems to effectively monitor progress made against partner capacity building plans;
- In close collaboration with Supply Chain units, maintain accurate records of Programs assets; this includes managing the Programs assets register, leading on assets disposal process when required, monitoring assets during regular partners’ monitoring visits, in line with the IRC SPMS and donor’s regulation on assets management;
- In the event of partner issues, work closely with the Senior Grants Coordinator to advise on the appropriate progressive corrective action, alerting partners’ Senior Management Teams/Boards and the IRC Ethics and Compliance Unit, as required. This includes promptly reporting any suspicion or ascertained case of violation of Do Not Harm and Child Safeguarding requirements that may arise from partnerships/sub-awards reviews meeting and/or monitoring visits;
- Coordinate all partners/sub-awardees audits in accordance with the terms of the sub-award. Prepare management responses and plans of action for Internal and/or External audits and ensure their follow up;
- Ensure appropriate financial documentation in compliance with IRC and donor regulations. Coordinate with the IRC Country Office Finance department to facilitate timely processing of all sub-award payments according to schedule;
- Support the Senior Grants Coordinator with any other tasks and responsibilities when and where required.
- Keep an updated inventory of all communications related to sub-awards and ensure communication and visibility requirements are met
- Ensure reporting timelines are prepared and shared with sub-awardees
- In conjunction with Finance and respective Program, ensure the timely review of partners’ financial reports in accordance with the terms of their Partnership agreements, coordinated with the review of programmatic reports.
Partners Capacity Building:
- Review the capacity building/development plan for the partners based on the pre-award assessment result, ensure capacity building/development plan is tailored, targeted and responsive to their organizational needs and priorities;
- Design tools and create systems to effectively monitor progress made against partner capacity building plans and to partners in their organizational development;
- Contribute/lead as/if required to collate lessons learned on a regular basis and disseminate these among partners to maximize the Programs’ impact and contribute to future Programs’ strategy and direction.
Key Working Relationships
- Position Reports to: Senior Grants Coordinator
- Position directly supervises: None
- Indirect Reporting: None
- Other Internal and/or external contacts: Grants staff, Programs and M&E staff, finance, HR, supply chain departments and Regional Grants Support staff at HQ.
- Master’s degree (MA) or equivalent in international affairs, development, international political economy, math/statistics/economics or related subject desired; BA required.
- Fluency in English, spoken and written.
- Two years of experience working in grants management and proposal/business development/design required;
- Prior knowledge of donor regulations (UNHCR, OFDA, USAID, ECHO, DFID, SIDA, UNICEF, etc.)
- Proven previous successful experience developing projects, writing proposals and donor reports required
- Previous experience managing sub grantees and partnerships is highly desired
- Good communicator with strong organizational, time management and analytical skills
- Excellent inter-personal, cultural and diplomatic skills
- Strong writing and editing skills with close attention to detail
- Flexibility to adapt to changing requirements
- Strong capacity to mentor and build capacity of staff
- Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments
- Strong computer skills required; advanced MS Excel and Math (Algebra) skills strongly desired.
- Security level orange. The situation in Maiduguri, Borno remains unpredictable; there is active conflict in many parts of the country and a possibility for further expansion of the conflict and violence into other areas and other states.
- Competitive Monthly Salary,
- 13th Month Salary Inclusive,
- Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 24 Months.
Deadline: 12th December, 2018.
How to Apply
Interested and qualified candidates should send their Cover Letters and CV to “Human Resources Coordinator, International Rescue Committee” via: IRCNigeria.Recruitment@rescue.org Subject of the application should read: “Partnership Grants Manager, Maiduguri”
Job Title: Consultant – Assignment: Endline Evaluation of EUTF Multisector Support
Requisition ID: req3334
Location: Adamawa, Nigeria
Sector: Monitoring & Evaluation
Employment Category: Consultant
Employment Type: Part-Time
IRC has been present in Nigeria since 2012 when it organization responded to flooding in Kogi state. In early 2014, IRC opened a field office in Mubi town of Adamawa state in North East Nigeria followed by offices in Yola (Adamawa state) in November 2014 and Maiduguri (Borno state) in October 2015.
The IRC Nigeria country program has implemented multi-sectorial interventions in the sectors of Health, Nutrition, Environmental Health; Child Protection; Education; Women’s Protection and Empowerment; Food Security and Livelihoods; and Protection and Rule of Law. In November 2016, IRC secured funding from EU Trust Fund to implement a two year program entitled ‘Multi-Sector Support to the Displaced in Adamawa and Borno States’. The project was designed with the overall objective of helping strengthen the resilience of conflict-affected populations in Borno and Adamawa states. Specifically, the project works with IDPs, host communities, and returnees to provide economic opportunities around farming and other rural livelihoods, improved access to food security and nutrition, and other basic services. The specific objectives of the project are:
- IDPs, host communities, and returnees in Nigeria access basic needs and improved livelihood opportunities
- IDPs, host communities and returnees in Nigeria have access to improved WASH and health services:
- Under the first objective the IRC provides livelihoods support to IDPs, returnees and host communities whose facing food insecurity due to the high influx of displaced people in their community and returnees from neighbouring countries.
- The second objective comprises of two intervention areas; i.e. environmental health and nutrition. The objective addresses the health of at risk populations’ nutritional needs by providing treatment for acute malnutrition and protection them from frequent water and sanitation-related diseases including malaria, diarrheal diseases, cholera and Lassa fever.
- The nutrition approach was designed to tackle direct and underlying causes of malnutrition and to mitigate risks of malnutrition among targeted populations.
- An indirect result of the project is to enhancing co-existence among IDPs, host communities and returnees.
Project Specific Objective
- Improved nutrition status of children, pregnant and lactating women (PLWs) in IDPs formal settlements and within the host communities
- Expected results and indicators
- Narrative Indicators
To help strengthen the resilience of conflict affected populations in Borno and Adamawa States % of beneficiaries (M/F) reporting improvement in their well-being or ability to cope:
- IDPs, host communities, and returnees in Nigeria access basic needs and improved livelihood opportunities % reduction in average coping strategy index score (context-specific livelihoods CSI) among targeted households by the end of the project
- % increase in number of months of adequate household food provisioning (MAHFP) during project period
- IDPs, host communities and returnees in Nigeria have access to improved WASH and health services % of targeted populations (M/F) which report increase in quality and access to water and sanitation services
- % of effective coverage for the treatment of acute malnutrition (M/F)
- The basic needs of the targeted vulnerable households are addressed % of households with acceptable Food Consumption Scores (FCS)
- % of the targeted households which are able to maintain their productive assets
- Vulnerable individuals, including young people and women, have access to livelihood opportunities % households with increased agricultural productivity of major staples/livestock
- % of group members (M/F) that have access to loans from the VSLA funds
- % of beneficiary businesses (M/F) reporting increased revenues from project start to end
- % of targeted farmers who apply at least two improved practices through the Farmer Field School approach
- Targeted communities are protected and treated for acute malnutrition
- % of health facilities providing CMAM services which achieve the recommended indicator of performance (of 75% cured rate, 10% Death rate and 15% Default rate) under the SPHERE standards protocol.
- Ratio of men to women who participate in nutrition education or infant and young child feeding peer support groups
- % increase of nutrition providers (health staff, M/F) who are able to correctly explain at least 3 optimal infant and young child feeding practices by the end of the project
- WASH services including water supply and sanitation infrastructure for targeted communities are provided to contribute to improved wellbeing and resilience # of persons (M/F) provided with sufficient and safe water for drinking, cooking and personal hygiene use (SPHERE standard: Every person provided with > 15 litres/day)
- % of targeted institutions in which at least one key staff member can correctly describe the water treatment method promoted
- % increase in households and institutions with hand washing facilities with soap/ash and water.
- % of targeted institutions and targeted communities that have sanitation facilities that meet the Sphere standards and are segregated for male and female blocks.
- % of targeted institutions disposing of solid waste/refuse in a specified, fenced refuse pit or disposing of waste at a serviced intermediate disposal point.
- The successful consultant will be provided with full details of project background, performance indicators and progress reports.
The Purpose of Endline Evaluation
- The purpose of this evaluation is to assess the IRC’s performance and delivery of the EUTF multi sector support for the displaced project results. The endline evaluation report will help the IRC to improve its future projects through lessons learned and best practices generated from the project.
The Scope of the Evaluation
- The endline evaluation process will be structured around OECD DAC criteria, with suggested evaluation questions as below. However, the consultants shall be encouraged to review the project documents and modify evaluation questions to provide detailed synthesis of the project performance.
- Relevance: Does the project align with humanitarian priority concerns? How relevant was the project to target groups, needs and priorities? Did the project interventions effectively reach the most vulnerable individuals?
- Effectiveness: Were the planned objectives and outcomes in the project achieved as planned? Were the monitoring mechanisms effective in providing timely data to inform management decisions? To what extent did the project meet its targets and deliver outputs?
- Impact: What difference has the project made to the lives of targeted beneficiaries? To what extent did this project achieve the intended outcomes? What is the performance against stated indicators? Are there any unplanned outcomes as a result of this project?
- Efficiency: What evidence is available on cost effectiveness of the interventions? How do intervention costs compare with other modalities in similar context? Were adequate human and financial resources applied to delivering project outcomes? Were outputs delivered in a timely fashion? Was technology deployed to improve efficiency?
- Sustainability: To what extent did the project utilise established institutions/mechanisms to ensure sustainability at the end of project? To what extend are project results (impact if any, and outcomes) likely to continue after the project? Are there elements of exit strategy to ensure sustainability?
Main Evaluation Team Tasks
- Refine evaluation primary questions in consultation with the IRC’s M&E coordinator and the regional measurement coordinator.
- Conduct secondary data collection and review including using the IRC’s existing project monitoring data, to identify gaps in data coverage and knowledge.
- Conduct primary data collection to establish and quantify the IRC’s performance against project indicators and criteria outlined.
- Provide a draft report to country management that will be incorporated into ongoing program planning and evaluation, as well as recommendations for maximizing social impact.
- While in country, facilitate a workshop to validate findings of the evaluation with IRC and partner staff and stakeholders.
- Incorporate IRC feedback into a draft report and prepare a final report. The final report should both describe the results of the evaluation in detail, and provide actionable recommendations for improving the IRC’s program work in North East Nigeria.
- The IRC recommends a mixed methods approach that can quantify and qualify project results and achievements of overtime. Consultants are advised to recommend the most appropriate approach for the assignment. Nevertheless, the final methodology will be agreed with the IRC country M&E team, and will be contingent upon the listed tasks.
Data Collection and Management:
- The IRC expects a balanced use of both quantitative and qualitative methods to better understand the program performance in addressing community needs. Quantitative data should be rigorously analysed and representative of project locations within reasonable limits. Qualitative data should also be carefully analysed and should focus on developing deeper understanding of the relevance of the project results and providing recommendations for improving and /or strengthening effectiveness, efficiency, and sustainability of the results. Both direct and indirect beneficiary perspectives should be considered, examining any positive or negative spill over effects.
Presentation and Documentation:
- This consultancy takes place after end of the grant, starting in second week of March 2019. The final report is expected to be submitted not later than 30th April 2019.The report findings should be shared with IRC in the following formats:
A workshop with IRC staff to present and validate preliminary findings.:
- Highlights of field findings, lessons and best practices that can be incorporated into relevant sector programming.
- Recommendations to inform and/or improve IRC Nigeria programs, with clear action points.
- Reflections on outcomes and impact based on the field findings
Draft Evaluation Report submitted to Deputy Director – Programs and M&E Coordinator within two weeks after completion of field work for comments and input.
Final Evaluation Report- The report should be clear and concise (max. 60 pages). and at minimum should include:
- Executive Summary,
- Project background information
- Evaluation methodology,
- Findings: Analysis of findings and conclusions,
- Recommendations and actions points,
- Annexes: ToRs, a timeline of response, a list of individuals interviewed, statistical outputs, templates of data collection tools used, a description of the methods employed, a summary of survey results (if appropriate) and any other relevant materials.
- Presentation of draft findings to IRC senior program team.
- Detailed Evaluation Report.
Profile of Consultant(s)
- To the greatest extent possible, the evaluation team should consist of diverse backgrounds and experience in multi-sectoral programs. The project is an integrated project covering; WASH, nutrition and economic recovery and development (FSL). Consultants should have good programming understanding in the listed sectors.
- The IRC welcomes expressions of interest from seasoned consultants, individuals or firms in academia, social research, or humanitarian evaluation with a background in humanitarian aid, research methods, WASH, development economics, agricultural economics, development studies, or other related fields. The lead consultants should possess;
- Master’s Degree or higher in Development, International Relations or Humanitarian work.
- Extensive experience in conducting evaluations along OECD evaluation criteria, ideally leading an evaluation team and experience of designing evaluation methodology / tools and data analysis.
- A minimum of 10 years of progressively responsible work experience in research and or evaluations covering nutrition, environmental health, economic recovery and development programs.
- Experience of working in working or evaluating projects in insecure humanitarian environment
- In-depth knowledge of quantitative and qualitative research methods
- Excellent analytical, presentation and writing skills in English
- The consultant will be based in Mubi in Adamawa state, with field trips to Borno program locations.
- While at the field, the consultant will be required to abide by IRC security protocols and guidelines.
- While in the field, consultants will be provided with security briefings by field security focal person.
- The consultants will conduct his/her work using his/her own computer equipment.
- Terms of payment will be negotiated upon acceptance of the consultancy.
- The total budget for the consultancy will include VAT as/ and if required by national regulations.
- Final payment of consultant will be remitted upon satisfactory submission of agreed deliverables.
Deadline: 30th December, 2018.
Method of Application
Interested and qualified candidates should:
Click here to apply online
Expression of interest applications should include:
- Technical proposal with clear understanding and interpretation of the ToR, including detailed tasks, recommended methodology summary and proposed schedule, relevant experience, how you meet the profile required and details of time required (maximum 5 pages)
- Financial proposal, including daily professional fee and any other associated costs for the assignment. The consultant should itemize all costs for the duration of assignment, limped up costs will not be accepted in the financial proposal. IRC will only cover field related costs while in-country. All costs need to be clearly stated in the bid submission.
- CVs of prospective consultants.
Note: This consultancy assignment is anticipated to start in second week of March 2019. The entire exercise will last between 30-40 days including final report submission.