Christian Aid (CA) is a UK-based international NGO, partnering with others to end poverty in Africa. At the heart of this vision is the transformation of the lives of people who live in poverty, empowering them to have a brighter future. Christian Aid works in more than 30 countries and has been operating in Nigeria since 2003. The Nigeria Country programme focuses on Community Health and HIV, Accountable Governance including humanitarian response and Gender.
We are recruiting to fill the position below:
Job Title: Grants and Compliance Coordinator
Location: Maiduguri, Borno
Department: International
Type of Contract: Fixed Term
Contracted Hours: 35
Contract Length: 6 months
Reports to: Reports to: Programme Development and Funding Manager, West Africa
Role Purpose
- The Grants and Compliance Coordinator plays an integral role in effective grants and contracts management.
- The role will conduct and support daily financial compliance operations of Christian Aid. This will comprise setting up compliance monitoring systems; producing compliance reports; review and evaluate the effectiveness and efficiency of operations, reliability of financial reporting, compliance with applicable laws and the safeguarding of assets, perform and report back on internal assessments to ensure that financial control, financial guidelines and other control procedures are in place and are being properly implemented and managed, capacity building of partners; financial and risk monitoring; and ensuring compliance with Christian Aid and donor requirements.
Role Context
- The role is based in Maiduguri, Nigeria. The Grants & Compliance Coordinator is a key position for overseeing all aspects of Christian Aid’s Grant administration, financial compliance, risk management, and financial reporting.
- The role is key in providing support to Christian Aid Nigeria to ensure excellence in project, budget and grants management and delivery of intended outputs and impact.
Key Outcome:
- Ensure that all CA project financial and operational activities are in compliance with Nigeria law (tax laws, CSA laws and government pension agency laws), donor rules and regulations, and CA policies and standards.
- Develops an annual customized compliance monitoring plan, including evaluation tools, standards, ethical considerations, and schedule to evaluate all CA project or remote staff/office locations, and to revisit sites needing extra attention.
- Develops compliance framework for CA; including compliance checklists for the various business processes, transaction classes, country laws governing NGO operations, and specific donor requirements.
- Periodically reviews and updates the compliance monitoring checklist and other tools to stay current with CA procedures and policies.
- Examines the effectiveness of internal controls and compliance within CA Nigeria policy framework and identifies gaps in procedures and controls systems and provides recommendations to the Country Leadership Team for strengthening them.
- Follows-up on recommendations to ensure they have been implemented and adhered to.
- Tests internal controls, targeting high risk areas, including procurement, workshops, vehicle usage, inventory control and cash advance management, payroll and Fleet Management.
- Documents internal control weaknesses and compliance deviations and their impact and makes recommendations to address these weaknesses.
- Monitor the performance of all financial and operational functions within CA. Ensure that all staff are well versed in donor and CA policies and procedures and are adhering to such standards.
- Develop a plan and evaluation tools, and then carry out independent appraisals and verifications of the effectiveness of CA and donor policies, procedures and standards, and applicable Nigeria law, by which CA Nigeria financial resources are managed.
- Monitor and following-up on recommendations from the internal and external auditors to ensure the recommendations have been implemented and adhered to.
- Conduct thoroughly documented investigations of whistle-blower cases, and suspected fraud and will directly interface with the PDFM on these or other specific cases.
- Identifies gaps in knowledge and skills and provides recommendations for training.
- May be requested to provide training directly to staff.
- Prepares detailed reports of each compliance review and other task assignments, with prioritized findings and recommendations.
- Technical guidance and support in preparing for and managing donor audits
Role Requirements
Relationships:
- External: Maintains and builds relationships with donors, and other relevant external agencies
- Internal: The position is line managed by the Programme Development and Funding Manager. The role links up strongly with various Christian Aid teams including the Finance Team, Restricted Funds Team, Program Managers, Internal Audit, and Local implementing partners
Decision Making:
- Make decisions in order to manage team effectively, from recruitment of volunteers and program staff to day to day management of team members.
- Also providing technical input and overall leadership on all logistics, administration and procurement issues.
- Day to day decision to ensure adequate support to projects are running effectively and higher levels decisions on supporting the projects informed by Christian Aid’s strategy and strategic focus areas.
Analytical Skill:
- Works on complex specialist/ technical issues. Problems and issue, risks and benefits may have implications across several departments.
- Required to develop new ways of doing things to better meet program goals requiring substantial creative or analytical ability.
Developing Self and Other:
- Has direct responsibility for developing, coaching and motivating a team or teams of colleagues/project team members. Focus will be on advising and guiding project leads on policy issues/high level procedures.
Person Specification
Applied Skills/Knowledge and Expertise
Essential:
- Minimum undergraduate Degree in Accounting, Finance, Business Studies, Auditing or related field.
- Experience of managing grants/contracts from institutional donors (ECHO, DFID, Global Fund, UN)
- Experience of setting up and managing donor compliance monitoring systems, financial management of grantees, including grantee budgets and audits, grants disbursement and appropriate deployment of grants.
- Strong financial skills encompassing proposal budgeting, income tracking, budget monitoring and financial reporting
- Ability to provide clear guidance on donor policies and procedures to other staff
Desirable:
- Experience of working in a global team and distance support
- Understanding of partnership approach to international development
- Network and alliance building
IT Competency Required:
Intermediate.
Competency Profile
LEVEL 2: You are expected to be able to:
Build Partnerships:
- Take on different work when necessary to achieve a team or organizational goal.
- Actively consult with others to ensure you understand their needs or goals.
- Listen to and take on board fresh perspectives and views even if you initially disagree with them.
- Maintain on-going relationships with individuals and contacts through networks, based on mutual rapport and respect.
Communicate Effectively
- Make complex things simple for the benefit of others.
- Actively listen and question to check your understanding and draw out others when they are not expressing themselves clearly or seem to be holding back.
- Be sensitive to what others may be feeling, based on what they say, how they say it and their nonverbal behavior, adapting your style and approach to fit.
- Address difficult issues when they arise, being honest and open.
Steward Resources:
- Implement ways to reduce the inefficient use of resources or pass the ideas on to someone who can make them happen.
- Estimate the resources needed to achieve your own work plans or objectives and to deliver them in the most efficient and cost-effective way.
- Set and communicate realistic timelines for achieving tasks, working out how best to adapt as priorities change or unforeseen circumstances arise.
Deliver Results:
- Prioritize, plan and monitor own work to meet own and team deliverables to agreed performance or quality standards.
- Acknowledge others’ priorities whilst being prepared to say “no” if there are genuine reasons why their needs cannot be met.
- Use logical processes and relevant tools and techniques to report on information or analyse options.
- Make timely and considered recommendations or decisions based on analysis of available data, information and evidence.
Realize Potential:
- Evaluate your own work and actively address gaps in knowledge and skills, without prompting.
- Recognize how you react to feedback and manage reactions positively, acting on specific feedback from others.
- Share your knowledge where it will help others to be more effective. Provide instruction, constructive feedback and guidance to others to help them learn.
Strive for Improvement:
- Constructively challenge existing practice.
- Seek better ways of doing things, taking into account the possible implications.
- Make positive suggestions on a way forward when faced with challenges even if these falls outside own scope of work.
- Look inside and outside Christian Aid for new ideas and evaluate them for own work.
Full Time Salary
N8,114,408 Salary (full time) per year.
Interview Date
15th February, 2019.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Click Here for more Information (PDF)
Job Title: Construction Engineer
Location: Monguno, Borno
Department: International
Type of Contract: Fixed Term
Contracted Hours: 35
Contract Length: 6 months
Reports to: SPC-Livelihood & Resilience
Expected Travel Per Annum: 75 days
Role Purpose
- The Construction Engineering would lead all Christian Aid construction related activities of Humanitarian response and livelihood programme
- The role would take lead in planning, designing and overseeing the construction of building structures and infrastructure as well as maintenance to support the effective implementation of Christian Aid funded humanitarian response with beneficiaries implementing the project.
- To contribute towards the smooth implementation of WFP funded livelihood and resilience project working mainly within the humanitarian programme team but may have frequent contact with external partners during work.
Role Context
- The role works within the International Programmes role family positioned in Monguno, Borno, Nigeria and the role is part of the wider Nigeria Country Humanitarian Response Team
- The Construction Engineer will work closely with both Livelihood Programme Coordinator and SPC Livelihood and Resilience and the country team on humanitarian program.
- The position will be based in Monguno field office with frequent trips to project communities in Monguno and other locations in Borno State
- The role holder will lead on the assessment and analysis of sites for households and communal activities, the design of high-quality implementation of plans
- Responsible for production of designs, develop and construct a wide range of projects in physically and naturally built environment from conception through to completion. Construction work across all project locations
- He/She is saddled with the responsibilities of supervising construction work activities through the engagement with other field staff, community project management committee, labour management committee and volunteers.
- In coordination with the emergency response team, he/she provides technical assistance to the field staff and beneficiaries, designs and rolls out capacity building activities on construction related activities and oversees the successful programme implementation
- The person is also responsible for monitoring construction sites, working in collaboration with other community-based structures, local government and actors (including active participation in Technical
- Working Group meetings), and in sharing and incorporating learning into the programming cycle.
Key Outcomes:
- The Christian Aid all donor funded livelihood and resilience projects are successfully managed following Christian Aid’s humanitarian policies and procedures
- All programmes are accountable to donors and beneficiaries
- Assess needs reeled to infrastructure of the community including including assessments, technical data, appropriate design
- Oversee the timely delivery of the all construction related activities and ensure compliance with all donor requirements
- Compliance with financial policies and procedures especially regarding Food and Agricultural Organisation, coordination requirements for all donor projects, but including reporting requirements and contribution made to other team members in the development and implementation, partner capacity building and training
- Communicate and coordinate with project staff on technical questions related to construction and its maintenance
- Robust humanitarian practice and minimum standards in disaster response, as reflected in policies and procedures, are successfully implemented
- Effective projects and programmes delivered with impact in line with agreed aims
- Humanitarian and financial policies and procedures complied with, in particular, reporting requirements.
Role Requirements
Relationships:
- External:
- Represents Christian Aid with external actors including donors and government
- Liaise with other actors in emergency response for the region (UN, NGO, national and local authorities, incl. through established coordination mechanisms
- Working closely with Local and State governments stakeholder partners, LGA Officers and sectors to ensure effective management and coordination of the programmes.
- Internal:
- Works with the country team in Nigeria, and staff in the Humanitarian division Regional Emergency Manager, Regional Programme
- Development and Funding Manager and Humanitarian Response Manager.
Decision Making:
- Make decisions to ensure the al construction related project is led and managed effectively and effectively linked to the wider Nigeria programme
- Proposes action Christian Aid should take in its response to the emergency and makes day-to-day decisions to guide the implementation and smooth running of the project.
Analytical Skills:
- The post holder is responsible for overall lead of the construction activities of Christian Aid in North-East Nigeria and is expected to work with initiative and innovation, using analytical skills and their own judgement to recommend humanitarian programme decisions for the organisation in consultation with a wide range of country team and humanitarian colleagues and partner organisations
- S/He has to look beyond the challenges as situation is complex Detailed risk assessment may be required
- S/He seeks for and initiates new and diverse sources of information to test solutions and direction.
Developing Self and Others:
- The post holder is expected to work independently under the supervision of SPC Livelihood and Resilience and support from the Programme Coordinator Livelihood / Humanitarian Response Manager / Regional Emergency Manager providing leadership and influencing strategies within the country and ensuring upholding of humanitarian standards and principles by Christian Aid staff and partners.
Person Specification
Applied Skills/Knowledge and Expertise
Essential:
- Bachelor’s Degree in Civil/Construction Engineering
- At least five years’ INGO experience and managing construction projects in emergencies
- Minimum two year aid-related International NGO experience in North-East Nigeria.
- Extensive knowledge of discipline design standards, specifications, codes, and appropriate safety criteria
- Ability to adapt to tight deadlines, heavy workloads, and frequent changes in priorities
- Proficient in designing software programs as AutoCAD.
- A thorough understanding of and ability to apply the SPHERE standards on Construction related activities. In addition to knowledge of capacity building tools; of Sphere and Red Cross Code of Conduct; of HAP standards
- Understanding of partnership approach to emergency/humanitarian work and experience of working with local partners
- Working under own initiative with a variety of different stakeholders especially within the cluster systems.
- Experience of and commitment to working through systems of community participation and facilitating capacity building skills
- Strong report writing, analytical and documentation skills with Good interpersonal, organisational and communication skill Fluency in Hausa is required and Kanuri is desirable.
- Experience in working with a team as a strong team player with positive attitude.
- Good knowledge of and experience working with IDPs in Nigeria.
- Good understanding of gender-sensitive programming.
- Fluency in written and spoken English
Desirable:
- Specialized qualification in engineering work.
- Ability to speak and understand Hausa fluently and basic Kanuri
- Understanding of the political, social, economic and infrastructural context of the region and the humanitarian/development issues and challenges it faces of peace building and conflict resolution
- Experience of organisational development
- Experience in construction projects in humanitarian responses
IT Competency Required
- Intermediate.
Competency Profile
LEVEL 2: You are expected to be able to:
Build Partnerships:
- Take on different work when necessary to achieve a team or organisational goal.
- Actively consult with others to ensure you understand their needs or goals.
- Listen to and take on board fresh perspectives and views even if you initially disagree with them.
- Maintain on-going relationships with individuals and contacts through networks, based on mutual rapport and respect.
Communicate Effectively:
- Make complex things simple for the benefit of others
- Actively listen and question to check your understanding and draw out others when they are not expressing themselves clearly or seem to be holding back
- Be sensitive to what others may be feeling, based on what they say, how they say it and their non-verbal behavior, adapting your style and approach to fit
- Address difficult issues when they arise, being honest and open
Steward Resources:
- Implement ways to reduce the inefficient use of resources or pass the ideas on to someone who can make them happen
- Estimate the resources needed to achieve your own work plans or objectives and to deliver them in the most efficient and cost-effective way
- Set and communicate realistic timelines for achieving tasks, working out how best to adapt as priorities change or unforeseen circumstances arise.
Deliver Results:
- Prioritise, plan and monitor own work to meet own and team deliverables to agreed performance or quality standards
- Acknowledge others’ priorities whilst being prepared to say “no” if there are genuine reasons why their needs cannot be met
- Use logical processes and relevant tools and techniques to report on information or analyse options
- Make timely and considered recommendations or decisions based on analysis of available data, information and evidence.
Realise Potential:
- Evaluate your own work and actively address gaps in knowledge and skills, without prompting
- Recognise how you react to feedback and manage reactions positively, acting on specific feedback from others.
- Share your knowledge where it will help others to be more effective
- Provide instruction, constructive feedback and guidance to others to help them learn.
Strive for Improvement:
- Constructively challenge existing practice
- Seek better ways of doing things, taking into account the possible implications
- Make positive suggestions on a way forward when faced with challenges even if these falls outside own scope of work
- Look inside and outside Christian Aid for new ideas and evaluate them for own work.
Full Time Salary
N8,501,197 per year.
Interview Date
12th February, 2019.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Click Here for more Information (PDF)
Deadline; 1st February, 2019.
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