Avocats Sans Frontieres France (Lawyers Without Borders France or ASF France) is a French NGO established under the French law on organisations of July 1st, 1901. Avocats Sans Frontières France use all the means available and can bring complaints before domestic and international institutions, and before judicial and non-judicial institutions, it can also intervene before them, including through civil actions before competent jurisdictions.
We are recruiting to fill the position below:
Job Title: Finance and Administrative Officer
Location: Abuja
ASF France mission in Nigeria
- Active in Nigeria for more than a decade, ASF France is currently implementing human rights project on promoting international human rights standards on anti-torture and death penalty issues. Within the context of these projects, ASF France and its partners provide free legal assistance, conduct trainings and organize awareness and sensitization activities.
- As part of its SAFE project: “Strengthening the national actors’ capacities and Advocating For Ending serious human rights violations in Nigeria”, Avocats Sans Frontières France is looking for a Communications Officer in Nigeria.
Job Description
Under the supervision of the Project Manager, the Financial and Administrative Assistant will carry out the following tasks for Avocats Sans Frontières France:
Overall Objectives And Responsibilities:
- Manage a transparent and accurate financial accounting system in line with local laws and regulations.
- Follow ASF France process on project monitoring.
- Support the Project Manager in planning and budgeting for all financial aspects of the programme.
- Accurate financial reporting to donors.
- Oversee budgetary, procurements and internal controls
Financial Accounting:
- Ensure that proper financial procedures and systems are operated and maintained throughout the organisation.
- Responsible for all local accounting of programme.
- Responsible for archiving financial data and documents.
- Set up, establish and monitor internal controls for all ASF France activities.
- Maintain a cash forecasting system to ensure that adequate funds are available to meet the working requirements of the organisation.
- Monitor on-going levels of expenditure on individual programmes against budget lines, and provide timely advice on likely favourable or adverse variance.
- Reconcile all bank accounts, petty cash and cash floats.
- Ensure proper processing of payroll for ASF France Nigeria national staff and consultants.
Financial Reporting and Management:
- Ensure compliance with ASF France policies and guidelines and donor requirements.
- Ensure compliance with local regulations in respect of financial and other matters (e.g. pension, insurance, taxation and labour laws).
- Support the Project Manager in providing donors with all necessary financial and other information when requested.
- Prepare monthly accounting report and documentation for ASF France headquarter.
- Prepare donor financial reports in line with donor reporting requirements.
Administration:
- Ensure all national staff understands the processes for financial activity within ASF France.
- Stay abreast of ASF France registration and legal status requirements.
- Maintain good communication with ASF France Finance Manager at the Headquarters.
- Provide administrative support to human resource management e.g. drafting contract and managing leave schedules.
- Undertake procurement for the programme following ASF France guidelines.
- Be flexible in supporting the organisation in any other task/duty that is necessary to the programme.
- Handle logistic and organizational aspects of the project and of the office.
Required Profile and Qualifications
- Accounting or finance-related degree and/or fully qualified member of a recognized accounting professional association e.g ICAN, ACCA (relevant experience will be considered)
- Demonstrable understanding and experience of finance management within an NGO
- 3 years relevant work experience
- Experience of financial reporting to institutional bodies
- Familiarity with compliance systems (eg project donor requirements)
- Experience of providing Human Resource support to an organisation
- Strong communication skills, with excellent written and spoken English
- Confident and proficient in the use of MS office with advanced excel proficiency
- Ability to establish strong working relationships with colleagues from different functions and cultures
- Experience and ability to adopt a flexible approach to managing and prioritizing a high workload and multiple tasks
- Experience of proactively identifying and addressing issues
Profile of the Ideal Candidate:
- The ideal candidate will have an interest and passion for human rights issues.
- The candidate must be an enthusiastic, organized self-starter who is a positive team player with the ability to work both independently and to collaborate effectively with teams.
- The candidate must possess superior skills in both written and verbal communication, and in problem-solving.
- This description has been designed to indicate the general nature and level of work performed by the employee within the position. The actual duties, responsibilities, scope and qualifications may vary to some degree.
Conditions
- 12 month part-time contract, renewable, with a probation period of 3 months
- Conditions in conformity with the sector: salary + per diem
- Expected trips to Lagos, Enugu and Kaduna
- Will be part of a Franco-Nigerian team
- Work under the supervision of the Project Manager and in close collaboration with other members of the team in Nigeria (support lawyers and Financial & administrative assistant) and in France (Program Officer and Finance Manager).
Job Title: Communication Officer
Location: Abuja
ASF France mission in Nigeria
- Active in Nigeria for more than a decade, ASF France is currently implementing human rights project on promoting international human rights standards on anti-torture and death penalty issues. Within the context of these projects, ASF France and its partners provide free legal assistance, conduct trainings and organize awareness and sensitization activities.
- As part of its SAFE project: “Strengthening the national actors’ capacities and Advocating For Ending serious human rights violations in Nigeria”, Avocats Sans Frontières France is looking for a Communications Officer in Nigeria.
Job Description
Under the supervision of the Project Manager, the Communication Officer will carry out the following tasks for Avocats Sans Frontières France:
- Oversee the communication and visibility of the project to ensure adherence to donor’s visibility rules;
- Prepare communication tools and reports for ASF activities;
- Coordinate media engagements for the organization;
- Develop specific and general communication strategies for the project and related topics to ensure increased visibility for activities;
- Develop contents for ASF France website;
- Develop, create and edit communication materials including press releases, articles, testimonies, newsletters, banners, posters and leaflets to highlight HR violations;
- Propose and develop communication tools for raising awareness campaigns on specific human rights violations (radio jingles, radio shows, etc.);
- Manage the communications aspect of trainings and meetings. Special participation will be requested for the design and organization of CSOs and Media trainings;
- Organization of International Days events: press conference, written press statements to be published on social Media. Maintain and manage the mailing list and communication database for the organization;
- Develop social media engagements and campaigns;
- Organize meetings or other events as requested by the Project Manager;
- Monitor and collect press articles on the project and other relevant issues related to HR violations;
- Contribute to learning and sharing processes within the organization, to assist in the identification of relevant advocacy issues and policy directions regarding HR violations;
- Strictly follow the organizational work plan and individual activity plan and proactively contribute to the achievement of the strategic directions of the organization; ensuring adherence to quality and timeliness of deliverables
Required Profile and Qualifications
- Minimum of a BA in Communication or related fields
- Strong verbal and written communication skills in English
- Strong knowledge of Nigerian institutions and media
- Proven experience in working in an international or multicultural environment
- 2 years’ experience as communication assistant/officer would be an added advantage
- Strong interest in human rights issues
Profile of the ideal candidate:
- The ideal candidate will have an interest and passion for human rights issues.
- The candidate must be an enthusiastic, organized self-starter who is a positive team player with the ability to work both independently and to collaborate effectively with teams.
- The candidate must possess superior skills in both written and verbal communication, and in problem-solving.
- This description has been designed to indicate the general nature and level of work performed by the employee within the position. The actual duties, responsibilities, scope and qualifications may vary to some degree.
Conditions
- 12 month part-time contract, renewable with a probation period of 3 months
- Conditions in conformity with the sector: salary + per diem
- Expected trips to Lagos, Enugu and Kaduna
- Will be part of a Franco-Nigerian team
- Work under the supervision of the Project Manager and in close collaboration with other members of the team in Nigeria (support lawyers and Financial & administrative assistant) and in France (Program Officer and Finance Manager)
How To Apply
Interested and qualified candidates should send their CV and Cover Letter to: office.nigeria@avocatssansfrontieres-france.org Kindly indicate ‘Application- SAFE Add Preferred Job Title’ in the subject of the email, applications not so stated will not be reviewed.
Application Deadline 12th April, 2019
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