Solidarités International (SI) is a French humanitarian organisation operating for over 35 years who is committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: water, food and shelter.
SI has started activities in North-eastern Nigeria in August 2016 in the fields of Wash and is now intervening in 4 areas of the state for Wash and Shelter activities.
We are recruiting to fill the position below:
Job Title: Grants Manager
Job number: SRH03469
Location: Maiduguri, Borno
Type de poste: Overseas missions
Contract Type: Short term contract
Desired start date: ASAP
Duration of the mission: 9 months (renewable)
About the Job (1/2)
As part of the coordination team and reporting to the Deputy CD, and working closely with the program and support departments at coordination level, as well as the base teams, the Grant Manager is the mission’s focal point on ensuring accountability to donors. Specifically, he/she is in charge of:
- Contributing to the mission’s strategic development.
- Monitoring and identifying funding opportunities in line with SI country and global strategy.
- Overseeing compilation of timely and high quality proposals, reports and contract modification requests for submission to donors and consortium partners.
- Monitoring compliance with donor procedures throughout the grant cycle and building capacity of new and existing staff on internal accountability tools and donor procedures.
- Proactively following-up on donor contractual obligations, from contracting to closing and archiving, and ensuring contractual obligations are known and understood by relevant staff/departments.
- Centralizing and preparing relevant documentation for external audits and audit report archiving.
- Managing the Reporting Officer and Communication Officer
The Main Tasks
Donor relations:
- Contributes to the CD/DCD’s representation with donors by providing briefing papers and accompanying meetings as requested.
- Supervise the development of communication materials (by the Reporting and Communication Officer) targeting donors and other external partners.
Financing strategy:
- Actively monitors and identifies funding opportunities from SI institutional donors, new institutional donors, funding from foundations and private donors as well as co-funding opportunities.
- Analyzes funding opportunities and eligibility in line with SI country and global strategy.
Document Development and Review:
- Coordinates the dialogue between departments in the response design phase and coordinates the involvement of consortium partners.
- Monitors the retro planning for concept note, proposal, and report writing.
- Compiles all contributions (from relevant departments and implementing partners) to draft high quality concept notes, and proposals – including corresponding annexes.
- Reviews, proofreads and finalizes proposal narratives and budgets before submission to HQ, ensuring compliance with internal and donor requirements, in close consultation with other departments.
- Finalizes narrative and financial reports (interim and final) before submission to HQ or donor.
- For submission at field level (including submission via online donor platforms), submits proposals/reports to donor.
About the Job (2/2)
Contractual management:
- Introduce or disseminate tools and methodologies to improve project implementation follow-up/ good grant management.
- Contributes to reviewing terms of contract with donors or prime recipients before signature.
- Facilitates kick-off meetings to disseminate contractual obligations to all relevant staff.
- Coordinates contract amendment requests, budget or schedule revisions.
- In collaboration with the Finance coordinator, follows-up on requests for installments/funds.
- Monitors validation by the donor of final reports and last payment – closure of the grant.
- Facilitates project pre-closure and closure meetings.
External compliance:
- Collaborates with the coordination team to ensure due diligence and vetting of potential partners is conducted.
- When SI works with implementing partners, ensures donor contractual obligations explicitly appear on partners’ sub-award agreements and monitors partners’ compliance.
- Answers to due diligence exercises conducted by donors or Prime recipients.
- Provides trainings to new and existing staff on donor accountability tools and donor procedures.
- Works closely with all relevant departments to proactively and regularly monitor programmatic compliance in accordance with donor requirements (progress against indicators, project schedule, facilitate project review meetings).
- Monitors and disseminates reporting, proposal and audit deadlines to all relevant staff.
Internal and external communication:
- Ensure content (articles, pictures) are provided on a regular basis to the communication department, and are compliant with contractual obligations.
- Ensure the proofreading of articles and the sharing of information in collaboration with the Country Director and communication department.
External Audits:
- Monitors and disseminates deadlines for incoming audits, liaises with the Transparency and Institutional Development department at HQ to plan the audit and contract with the audit firm (if relevant).
- Centralizes and prepares documentation for external audits at field level, files the audit report.
Your Profile
- University degree in international affairs, mass communications or related subject
- At least two years experiences working in emergency programs
- Previous successful experience developing projects and writing proposals for public donors
- Knowledge of main donor regulations and priorities
- Excellent written and oral communication skills
- Detail oriented, organized, and able to manage competing urgent requests and priorities
- Works well in team, comfortable in a multi-cultural environment, flexible and able to handle pressure well
- Previous experiences in unsecure and tense environment
SI will offer You
- A salary starting from 1800€ gross per month (10% annual leave allowance paid monthly) + valorization of your experiences
- A monthly Per Diem of 600 USD
- SI also covers accommodation costs and travel expenses between the expatriate’s country of origin and the place of assignment.
Vacation:
- During the assignment, a system of alternation between work and time off is implemented at the rate of one break every three months. Our policy was just modified: from now on, Solidarités offers you 7 working days ever three months, with a 850 USD allowance for each break. In addition to these regular break, SI adds a day off per worked month. These days off as well as the breaks are not deducted from the paid leaves that are paid every months with your salary as they are offered by the organization.
Social and medical cover:
- Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
Living conditions:
- The living conditions of the base are comfortable (A.C, comfortable beds, TV, tennis table, good cooking etc.) with possibility of finding a wide range of goods for cooking. Despite restriction for security reasons, the level of activities is quite good (Sport: Soccer, volleyball…and interactions with other INGO). The multicultural environment allows for enriching exchanges and extensive discussions, as the atmosphere is very uplifting. Security procedures are quite restrictive (which is normal given the context) but it means that movement are limited and that knowledge of the city and the culture will be also very limited.
Interested and qualified candidates should:Click here to apply
Job Title: Finance Coordinator
Job Number: SRH03470
Location: Maiduguri, Borno
Desired Start Date: ASAP
Duration of the mission: 1 year
About the Job
- The Finance Coordinator will manage directly four staff: a deputy finance coordinator, a roving admin manager, a finance assistant and a cashier.
- The Finance Coordinator will be managed by the country director.
- The strategy in 2019 is to try to reach development/long term funds for a new base in the south of Borno State as well as continuing our current emergency activities in our current bases.
Main Responsibilities
- Analysis of the socio-economic context:
- Identify administrative partners
- Monitor the development of exchange rates and prices
Team Management:
- Work with administrators to define administrative personnel needs during the mission and recruit according to allocated resources and Solidarités International’s operational strategy
- Train and appraise the financial administrative team
- Coordinate, plan and supervise the activities of the financial administrative team
- Lead meetings for the financial administrative team
Financial, Accounting and Budgetary Management:
- Define the expenditure cycle and authorization thresholds and ensure compliance with the purchase validation cycle
- Consolidate the mission’s monthly closing accounts
- Verify the accounts before they are sent to headquarters
- Consolidate and check the Allocation boards
- Prepare, monitor and revise the mission’s financial programming
- Complete the consolidation of monthly Budget follow up and ensure that the mission remains financially stable
- Make connections between budgetary consumption and activity progress. Propose solutions if necessary
- Monitor the mission’s operating costs
- Train the mission’s senior staff in how to use the Budget Follow up
- Prepare and assist with possible audits or inspections
- Prepare and consolidate the financial sections of proposals
- Integrate the new donor contracts into the financial management of the mission’s projects, adhering to Solidarités International procedures.
Administrative Management of the Mission:
- Negotiate and draw up partnership contracts with local partners and ensure that they are followed and complied with
- Supervise paper and digital record-keeping, as well as ensuring the security of administrative documents
- Supervise the quarterly mailing of administrative archives to headquarters after validation of the Internal Control Department
- Select and contract a lawyer who will examine legal issues and limit any legal risks
Cash Management:
- Manage the cash flows between headquarters and the mission, and ensure that bases receive supplies
- Ensure that the cash box and coffers are well kept and that funds are secure at all bases
- Compile and monitor cash flow forecasts and forward them to headquarters
Reporting/Communication:
- Ensure regular financial reporting to headquarters, on a schedule defined by the administrative calendar
- Ensure that Solidarités International’s in-country registration is followed up
- Organize and run information and coordination meetings
- Produce financial reports that are in line with financial donors’ administrative procedures
- Establish and maintain relationships with the administrative authorities at the national level. Carry out constant judicial monitoring, keep up-to-date with local employment laws, check information collected with law firms and insert it into Solidarités International’s documentation
- Take part in meetings relating to administrative aspects, represent Solidarités International when asked/delegated to do so
- Act as a link between headquarters and the field for all matters relating to finance
Specific Stakes and Challenges:
- Training of national admin managers on bases
- Opening of a new base will be a challenge
- Program forecasts are hard to manage
Your Profile
- Bachelor or Master’s Degree in, Business or Public Administration or Accounting or related field
- Previous experience as Finance coordinator with significant financial volume (> 8 millions EUR at least recommended), multiplicity of donor’s contracts (6 at least recommended)
- Proven experience in team management, team structuring
- Proven experience in training & capacity building
- Knowledge in Administrative and Financial management;
- Knowledge in Audit management;
- Knowledge of DFID / ECHO / BPRM / OFDA-USAID, UN agencies & other donors assistance policies, guidelines and financial reporting requirements
- Prioritization and self-organization
- Ability to multitask and delegation
- Rigor
- Diplomacy
- Full working proficiency in English (read, spoken & written)
- Excellent knowledge of Excel and good knowledge of other Office suite
- Accounting software: Saga preferred and recommended
- Good analytical and reporting skills
- Ability to work in multi-cultural environment
- Ability to work under pressure
- Excellent interpersonal & communication skills.
SI will Offer You
- According to experience, starting from 2640 euros gross per month (2400 base salary + 10% annual leave allowance paid monthly) and a monthly Per Diem of 600 USD.
- SI also covers accommodation costs and travel expenses between the expatriate’s country of origin and the place of assignment.
Vacation:
- During the assignment, a system of alternation between work and time-off is implemented at the rate of one break every three months. For a one-year assignment, the expatriate will have a 7-day break during the 3rd and the 9th month (with 750 USD allocated by Solidarités). He or she will also be entitled to go back to his or her home country for a 14-day period after six months spent on the mission (Solidarités will cover travel costs).
Social and Medical Cover:
- Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
- The living conditions of the base are comfortable (A.C, comfortable beds, TV, tennis table, good cooking etc) with possibility of finding a wide range of goods for cooking. Despite restriction (curfew & limitation of movement), the level of activities is quite good (Sport: Soccer, volleyball…and interactions with other INGO).
- The multicultural environment allows for enriching exchanges and extensive discussions, as the atmosphere is very uplifting. The problematic aspect is that security procedures are quite restrictive (which is normal given the context) but it means that movement are limited and that knowledge of the city and the culture will be also very limited.
Interested and qualified candidates should:Click here to apply
Job Title: Deputy Finance Coordinator
Job number: SRH03471
Location: Maiduguri
Type de poste: Overseas missions
Contract Type: Short term contract
Desired start date: ASAP
Duration of the mission: 6 months
About the job
- The deputy finance coordinator will bring his support to the coordination of all administrative, accounting and financial services associated with the mission.
- As a deputy coordinator, he/she contributes to the financial balance of the mission and for ensuring that all Solidarités International procedures, donor procedures and all laws of the country in which Solidarités International is intervening are respected.
- He/She replaces the Finance Coordinator in his/her absence.
Main Responsibilities
Analysis of the socio-economic context:
- Gather information on the development of exchange rates and prices
- Propose analysis to Finance Coordinator on socio-economic context
Team management:
- Contributes to the recruitment of Financial Coordination team according to allocated resources and Solidarités International’s operational strategy
- Identify needs in administrations team and propose capacity building action plan to Finance Coordinator
- Train and appraise the financial administrative team in close collaboration with Finance Coordinator
- Plan and supervise the activities of the financial administrative team on request of Finance Coordinator
- Lead meetings for the financial administrative team in the absence of Finance Coordinator
Financial, accounting and budgetary management:
- Consolidate the mission’s monthly closing accounts
- Verify the accounts before they are sent to headquarters
- Contribute to the consolidate and check the Allocation boards upon Finance Coordinator request
- Prepare monthly frozen Budget follow up and contribute to consolidation if needed
- Train the mission’s senior staff in how to use the Budget Follow up
- Prepare and assist with possible audits or inspections
- Integrate the new donor contracts into the financial management of the mission’s projects, adhering to Solidarités International procedures
Administrative management of the mission:
- Review contract to partners and propose improvement to Finance Coordinator
- Coordinate paper and digital record-keeping, as well as ensuring the security of administrative documents
- Organize the quarterly mailing of administrative archives to headquarters after validation of the Internal Control Department
Cash management:
- Follows the cash flows between headquarters and the mission, and ensure that bases receive supplies
- Compile and monitor cash flow forecasts and forward them to headquarters
Reporting/communication:
- Ensure that Solidarités International’s in-country registration is followed up
- Ensure proper archiving of financial contracts and correspondence with donors
- Support Finance Coordinator in relationships with the administrative authorities at the national level.
- Take part in meetings relating to administrative aspects, represent Solidarités International when asked/delegated to do so
- Act as a link between headquarters and the field for all matters relating to cash forecast and accounting
Your Profile
- Bachelor/Master’s Degree in Business or Public Administration or Accounting or related field
- Previous experiences as Deputy Finance coordinator with significant financial volume and multiplicity of donor’s contracts
- Proven experience in training & capacity building
- Knowledge in Administrative and Financial management
- Knowledge in Audit management
- Prioritization and self-organization
- Full working proficiency in English (read, spoken & written)
- Excellent knowledge of Excel and good knowledge of other Office suite
- Accounting software: Saga preferred and recommended
- Good analytical and reporting skills
- Ability to work in multi-cultural environment
- Ability to work under pressure
- Excellent interpersonal & communication skills
SI will offer you
- According to experience, starting from 2200 euros gross per month (+10% annual leave allowance paid monthly) and a monthly Per Diem of 600 USD.
- SI also covers accommodation costs and travel expenses between the expatriate’s country of origin and the place of assignment.
- Vacation:During the assignment, a system of alternation between work and time off is implemented at the rate of one break every three months. Our policy was just modified: from now on, Solidarités offers you 7 working days ever three months, with a 850 USD allowance for each break. In addition to these regular break, SI adds a day off per worked month. These days off as well as the breaks are not deducted from the paid leaves that are paid every months with your salary as they are offered by the organization.
- Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
- Living conditions: The living conditions of the base are comfortable (A.C, comfortable beds, TV, tennis table, good cooking etc.) with possibility of finding a wide range of goods for cooking. Despite restriction for security reasons, the level of activities is quite good (Sport: Soccer, volleyball…and interactions with other INGO). The multicultural environment allows for enriching exchanges and extensive discussions, as the atmosphere is very uplifting. Security procedures are quite restrictive (which is normal given the context) but it means that movement are limited and that knowledge of the city and the culture will be also very limited.
Interested and qualified candidates should:Click here to apply
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