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New Employment Opportunities at Malaria Consortium, 28th June, 2019

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Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

We are recruiting to fill the position below:

Job title: Procurement and Admin Officer 
Location: 
Abuja
Department: Operations
Length of contract: December, 2020
Role type: National
Travel involved: In-country travel on occasion
Reporting to: Office Manager

Job Purpose

  • The Procurement and Admin Officer will be responsible for all Global Fund based procurement planning and procurement.
  • He/she will also be responsible for providing Abuja based administrative support to Global fund (GF) state projects under Malaria Consortium in Nigeria.

Scope of Work:

  • The Procurement Officer will support the project procurement plan design and regular updating.
  • He/She will provide the analysis for all Abuja strategic supplier agreements related to Global Fund (GF) and will monitor them, and will coordinate all procurement related to Global Fund in Abuja in accordance with the Malaria Consortium Procurement Policy.
  • He/She will also manage all GF assets in the Abuja office and provide support to the management of assets in all GF state offices.

Key Working Relationships:

  • The Procurement Officer will report to the Abuja Office Manager, and will work closely with all Abuja based GF staff to provide them procurement and administrative support.
  • They will also work with state staff for all state procurement and administration conducted or supported in Abuja

Key Accountabilities
Procurement planning (15%):

  • Support the Global Fund senior project manager and Country Office Manager with the design of procurement plans for the GF project to allow all procurements to be delivered on-time at value for money following compliant processes
  • Work with the Senior project manager and Country Office Manager to review all project procurement plans on a regular basis (at least quarterly) to ensure that all procurement is being planned to allow for on-time delivery at value for money following compliant processes

Strategic supplier agreements (15%):

  • Support the Abuja Office Manager with defining they Nigeria Country Procurement Plan
  • Provide support in the analysis for all Abuja based Framework Agreements and creation of Preferred Suppliers based on the Country Procurement Plan, following the processes defined in the Malaria Consortium Procurement Policy, including for fuel, security, IT support, generator maintenance, vehicle maintenance, stationery, hotels, taxi firms, rental vehicles, event locations for conferences/workshops/seminars, printing material, etc.
  • Track all Global Fund procurements against all strategic supplier agreements and provide quarterly reports to the Abuja Office Manager on total expenditure to date per agreement, supplier performance and issues and recommendations for the coming year

Procurement (55%):

  • Coordinate all Abuja based Global Fund procurement in accordance with the Malaria Consortium Procurement Policy, ensuring that all documentation is completed, correctly approved and filed appropriately for future reference
  • Maintain a record of the status of all procurements, which will be shared weekly with all relevant staff so that they can properly plan and implement all activities
  • Collate documentation for all Global Fund procurements for the Country Procurement Review Committee (PRC)
  • In line with the project budget and working closely with the Country Office Manager, ensure value for money of all procurements for Global Fund activities carried out in Abuja and all GF offices at state level

Asset and Stock Management (10%):

  • Support the Abuja Senior Admin Officer in managing all Abuja based Global Fund assets to ensure that they are registered, tracked, maintained and disposed of according to the Malaria Consortium Asset management Policy
  • Maintaining the Property Inventory Register for all Global Fund office equipment (as per the Malaria Consortium Fixed Asset Policy) in Abuja
  • Support the Abuja Senior Admin Officer in managing any stock procured by Global Fund, as defined by, and in accordance with the Malaria Consortium Inventory Management Policy

Other Administrative tasks (5%):

  • Complete other administration tasks as required by the Abuja Office Manager

Person Specification
Essential:

  • Degree or similar qualification in Procurement and Administration or related field
  • At least 3 years’ experience working in an operations related role specifically in procurement
  • Proven writing skills in English
  • Ability to work effectively and sensitively with staff in other locations
  • A collaborative and flexible style, with a strong service mentality
  • Facilitation and coordination skills
  • Sector awareness related to procurement

Desirable:

  • Attentive to detail
  • Highly organised
  • Flexible and self- motivated
  • Excellent written and oral communication skills
  • First aid competence
  • He/she must clearly display the ability to effectively prioritise and perform to tight deadlines

Work-based skills and competencies:
Essential:

  • Excellent interpersonal and communication skills
  • Excellent computer skills with proficiency in Microsoft Word, Excel and PowerPoint
  • Analytical skills
  • Ability to troubleshoot basic ICT issues

Desirable:

  • Good coordination skills
  • Excellent analytical skills

Core competencies
Delivering Results:
LEVEL B – Takes on pieces of work when required and demonstrates excellent project management skills:

  • Shows a flexible approach to taking on additional work/ responsibilities when needed to achieve results
  • Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
  • Makes clear and timely decisions within remit of own role

Analysis and use of information:
LEVEL B – Uses evidence to support work:

  • Identifies and uses various sources of evidence and feedback to support outputs
  • Uses evidence to evaluate policies, projects and programmes
  • Identifies links between events and information identifying trends, issues and risks
  • Ensures systems are in place to address organisation needs

Interpersonal and communications
LEVEL B – Adapts communications effectively:

  • Tailors communication (content, style and medium) to diverse audiences
  • Communicates equally effectively at all organisational levels
  • Understands others’ underlying needs, concerns and motivations and communicates effectively in sensitive situations
  • Resolves intra-team and inter-team conflicts effectively

Collaboration and partnering:
LEVEL B – Collaborates effectively across teams:

  • Proactive in providing and seeking support from expert colleagues
  • Raises difficult issues with teams/ partners and stakeholders with a view to positive resolution
  • Proactive in building a rapport with a diverse range of people

Leading and motivating people:
LEVEL B – Manages own development and seeks opportunities:

  • Actively manages own development and performance positively
  • Learns lessons from successes and failures
  • Seeks and explores opportunities within Malaria Consortium which develop skills and expertise

Flexibility/ adaptability:
LEVEL B – Clarifies priorities and ensures learning from experience:

  • Clarifies priorities when leading change
  • Sees and shows others the benefits of strategic change
  • Helps colleagues/team members to practice stress management through prioritization of workloads and modelling of appropriate self-management and care
  • Makes time to learn from experience and feedback, and apply the lessons to a new situation

Living the values:
LEVEL C – Supports others to live Malaria Consortium’s values:

  • Demonstrates personal integrity by using role position responsibly and fairly
  • Cultivates an open culture within the wider team, promoting accountability, responsibility and respect for individual differences

Strategic planning and thinking and sector awareness:
LEVEL B – Is aware of others’ activities and vice versa in planning activities:

  • Takes account of team members and others workload when planning
  • Maintains awareness of impact on other parts of the organisation, keeping abreast of other’s activities, objectives, commitments and needs
  • Has a good understanding of the sector in which Malaria Consortium works.

Salary
Competitive.

Interested and qualified candidates should: Click here to apply


Job Title: 
State Technical Officer 
Locations:
 Kano, Niger and Gombe
Department: Technical
Length of contract: 2 years
Travel involved: In-country
Child safeguarding level: Non Focal Point
Reporting to: Zonal Programme Manager
Direct reports: M&E specialist

Country and Project Background
The Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded Support To National Malaria Programme, SuNMaP (2008–2016). The office had presence in 23 states of the country and has managed at various times, about 15 programmes and projects. It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas:

  • Malaria control/elimination
  • Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea
  • Nutrition
  • Neglected tropical diseases (NTDs)

Currently, the Nigeria country office manages MC programmes/projects in Sierra Leone, Chad and Burkina Faso.
Malaria Consortium has recently become a sub-recipient for the new grant of the Global Fund to Fight AIDS, Tuberculosis and Malaria (GF) under the National Malaria Elimination Programme (NMEP) and Catholic Relief Services as the principal recipients.

The goal of the grant is to contribute towards reducing the malaria burden to pre-elimination levels and bringing malaria-related mortality to zero by 2020 in Nigeria. This project aims to achieve seven objectives while delivering high quality malaria services in 14 states (MC implementing in 7 of the states – Kano, Kaduna, Jigawa, Niger, Yobe, Gombe and iCCM only in Kebbi and Niger) through improved service delivery mechanisms, demand creation and health system strengthening strategies:

  • To ensure at least 80% of targeted population utilizes appropriate preventive measures by 2020
  • To test all care-seeking persons with suspected malaria using RDT or microscopy by 2020
  • To treat all individuals with confirmed malaria seen in private or public facilities with effective anti-malarial drug by 2020
  • To provide adequate information to all Nigerians such that at least 80% of the populace habitually takes appropriate malaria preventive and treatment measures as necessary by 2020
  • To ensure the timely availability of appropriate antimalarial medicines and commodities required for prevention and treatment of malaria in Nigeria wherever they are needed by 2018
  • At least 80% of health facilities in all LGAs report routinely on malaria by 2020
  • To strengthen governance and coordination of all stakeholders for effective program implementation towards an “A” rating by 2018 on a standardized scorecard.

Job Purpose

  • To work with the project manager and team in providing technical support and direct implementation of projects for iCCM activities with a focus on the identification, training, logistic system for iCCM commodities and supervision of health facility and community health workers in the state.

Scope of Work:

  • The State Technical Officer (STO) would support the programme activities at state level, in all service delivery points in all the Local Government Areas (LGAs) of operation to ensure timely programme delivery to achieve given targets and objectives.

Key Working Relationships:

  • The officer working under the line-management of the Zonal Programme Manager (ZPM) and in close collaboration with the state, LGA, community actors, stakeholders and partners would deliver aspects of the programme as per the specified job tasks and expected deliverables.

Key Accountabilities 
Technical contributions (70%):

  • Coordinate the implementation of state-based activities on malaria prevention (including routine LLIN distributions, use and monitoring)
  • Work closely with the SR that would deliver mass distribution of LLINs in state of operation
  • Coordinate programme activities to support malaria case management (diagnosis and treatment) within the state including support for LMIS
  • Support the State MoH to implement activities for improving Intermittent Preventive Therapy for pregnant women (IPTp)
  • Technical support for the planning and management of malaria and other communicable disease control programmes at state level
  • Coordinate public sector, private sector and civil society on-site training of health workers, Community Care Givers and PMVs on malaria prevention and case management
  • Support capacity building of the State MoH personnel on malaria technical areas
  • Preparation and submission of project malaria technical activity reports to ZPM
  • Coordinate the project specific and support to State MoH on procurement, supply chain and logistics activities
  • Contribute to the finalisation of the project performance and M&E frameworks and take the lead in the operationalization of the frameworks
  • Support state M&E activities
  • Represent MC on malaria Technical Working Groups (TWGs) and other relevant health coordinating committees at state level with approval of the ZPM

Project Management (20%):

  • Contribute and work with the relevant personnel to prepare all relevant project start up and planning tools on time.
  • Contribute to project exit strategy as part of project design and ensure inclusion of relevant activities to promote sustainability within the workplan and smooth transition of the project to government.
  • Contribute to quarterly lessons identification and learning documentation and dissemination.
  • Preparation and submission of project service delivery activity reports to Project Manager

Technical performance management and Quality Assurance (10%):

  • Take the lead in ensuring roll-out of project service delivery activities meet international standard of quality
  • Document evidence and best practices that are related to the programme

Qualifications and Experience
Essential:

  • Degree in Medical, Public Health, Health Policy, Epidemiology or another relevant specialty is a minimum requirement
  • Significant experience of working in developing countries
  • Excellent project planning, management and monitoring & evaluation skills
  • Excellent written and spoken English

Work-based skills and competencies:
Essential:

  • Knowledge of medical supplies procurement and supply chain management
  • Technical knowledge and skills in control of malaria, pneumonia and diarrhoea
  • Familiar with public health principles
  • Familiar with monitoring and evaluation of community based health programmes
  • Excellent report writing and presentation skills are also needed

Core Competencies
Delivering results:
LEVEL C – Supports others to achieve results:

  • Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targets
  • Supports others to plan and deliver results
  • Supports others to manage and cope with setbacks

Analysis and use of information:
LEVEL C – Works confidently with complex data to support work:

  • Interprets complex written information
  • Works confidently with data before making decisions, for example; interpreting trends, issues and risks
  • Acquainted with the validity, relevance and limitations of different sources of evidence

Interpersonal and communications:
LEVEL C – Adapts communications effectively:

  • Tailors communication (content, style and medium) to diverse audiences
  • Communicates equally effectively at all organisational levels
  • Understands others’ underlying needs, concerns and motivations and communicates effectively in sensitive situations
  • Resolves intra-team and inter-team conflicts effectively

Collaboration and partnering:
LEVEL C – Builds strong networks internally and participates actively in external networks and think tanks:

  • Builds strong networks internally
  • Participates actively in external networks and/or think tanks
  • Engages with relevant experts to gather and evaluate evidence
  • Shares and implements good practice with internal and external peers

Leading and motivating people:
LEVEL C – Effectively leads and motivates others or direct reports:

  • Gives regular, timely and appropriate feedback
  • Acknowledges good performance and deals with issues concerning poor performance
  • Carries out staff assessment and development activities conscientiously and effectively
  • Develops the skills and competences of others through the development and application of skills
  • Coaches and supports team members when they have difficulties

Flexibility/ adaptability:
LEVEL D – Clarifies priorities and ensures learning from experience:

  • Clarifies priorities when leading change
  • Sees and shows others the benefits of strategic change
  • Helps colleagues/team members to practice stress management through prioritization of workloads and modelling of appropriate self-management and care
  • Makes time to learn from experience and feedback, and apply the lessons to a new situation

Living the values:
LEVEL C – Supports others to live Malaria Consortium’s values

  • Demonstrates personal integrity by using role position responsibly and fairly
  • Cultivates an open culture within the wider team, promoting accountability, responsibility and respect for individual differences

Strategic planning and thinking and sector awareness:
LEVEL C – Keeps up to date with the internal and external environment

  • Takes into account economic, political and other business factors when drawing up medium and long-term plans, covering both public and private sectors
  • Looks beyond the immediate operations to prospects for new business
  • Engages with appropriate internal and external sources to establish major influences on future plans

Salary
Competitive.

Interested and qualified candidates should: Click here to apply

 

Application Deadline 8th July, 2019.

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