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Ongoing Recruitment at Malaria Consortium, 3rd June, 2019

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Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

We are recruiting to fill the position below:

Job title: State Project Manager

Locations: Jigawa, Kaduna, Kano, Katsina, Lagos, Yobe
Grade: 10
Role type: National
Department: Management
Length of Contract: Five years
Donor title: State Team Lead
Reporting to: Project Manager
Direct reports: MEAL Officer, State Malaria Service Delivery Expert, Finance Officer, Admin Officer

Country and Project Background

Malaria is highly endemic in Nigeria and it remains one of the leading causes of childhood and maternal morbidity and mortality in the country. Nigeria is deeply committed to making progress towards the achievement of the Sustainable Development Goals and it recognizes the fact that, without firm efforts to control malaria, achievement of the targets related to child mortality, maternal mortality, and reducing the burden of communicable disease will not be possible. Malaria therefore constitutes a significant development challenge for Nigeria. Interventions for reducing malaria burden in the country are documented in the national malaria strategic plan with Government taking the lead in its implementation with the support of all the RBM partners.

The DFID funded and Malaria Consortium led malaria programme, SUNMAP, provided technical assistance and other support to the Nigeria National Malaria Elimination Programme (NMEP) covering the period 2008 to 2016. The anticipated follow on project, SUNMAP2 has been designed to strengthen the management and technical capacity of NMEP, State Malaria Elimination Programme (SMEP) and their stakeholders to drive the implementation of the National Malaria Strategic Plan, 2014 to 2020 and achieve its ambitious targets. This will include short term technical assistance and technical assistance embedded in NMEP in key areas of programme management, evidence generation and use, and capacity building across all project outputs and ultimately reducing Nigeria’s malaria burden and strengthening the Government of Nigeria’s health systems capacity to ensure long term programme and impact sustainability.

Job Purpose

  • The State Project Manager will provide overall programme oversight at the state level. He/she will be the focal point for engagement with DFID representative within the state including other DFID-funded programmes.
  • He/She will facilitate the development and monitoring of a state level sustainability plan with the State Malaria Elimination Programme (SMEP) and its key development partners.
  • He/She will lead institutional capacity building efforts with SMEP including those linked to health reforms.
  • The position holder will directly line manage a team of four staff and represent the programme at the state coordination platforms.
  • The position holder will support SMEP to better coordination with other tiers of government both (NMEP and LGAs in their state).
  • He/she will support the state government to achieve state wide roll-out of project supported interventions.

Scope of Work:

  • The State Project Manager will be responsible for the provision of programme technical support to state level malaria control effort and direct implementation of SUNMAP2 for the control of malaria at State, LGA. Ward and community levels.
  • The State Project Manager will lead a team that includes experienced technical and programme management experts and oversee the provision of short term technical assistance from SUNMAP2 to SMEP and other key stakeholders.
  • He/She will work to keep SUNMAP2 state activities on course to achieve targets especially because it will be a payment-by-result type of contract.
  • He/She will apply value-for-money in their management approach.

Key Working Relationships:

  • DFID Nigeria representative in the state, including Team leads for DFID-funded programmes with activities in the state
  • Project Manager as line manager, including work planning
  • Provide strategic, programmatic and management oversight to the state-based team
  • SUNMAP2 Senior Management Team for high-level strategic, financial and donor-related issues

Key Accountabilities
Strategic planning, management and governance (20%):

  • Provide strategic planning support to the state-based SUNMAP2 team
  • Provide effective support and oversight to the members of the state-based SUNMAP2 team to ensure that implementation occurs according to operational plans
  • Support the SUNMAP2 Senior Management Team in identifying opportunities which can be used to sustain the impact of the project and/or extend the scale of the project
  • Ensure regular communication is maintained between the State-based team and the Abuja-based SUNMAP2 team
  • Be responsible for the state level project risk register. Work with the Project Manager and members of the State-based team in the identification, tracking, prevention and management of key programme risks especially those related to performance and fiduciary management
  • Be liaison between the project, State government and DFID representative in the State
  • Maintain effective communication with other DFID-funded programme leads

Programme Management (50%):

  • Develop and implement work plans, ensuring that partner work plans are integrated into an overall consolidated state level project work plan
  • Oversee project partner’s inputs and subcontractors’ activities to deliver harmonized, aligned and effective outputs
  • Manage a number of complex public, civil society and commercial sector partnerships
  • Work closely with the SUNMAP2 SMT to see that work plans are aligned with best technical approaches
  • Coordinate the provision of programme management strengthening support to the State Malaria Elimination Programme (SMEP)
  • Provide high level technical support on malaria control to the State MoH and partners engaged in malaria control
  • Promote harmonisation of malaria control efforts at state level
  • Ensure monitoring systems are in place and that project reviews/audits are carried out periodically in conjunction with the project team, key stakeholders and project partners
  • Travel to the field as necessary to provide support and oversight to the State team
  • Ensure all relevant authorities and stakeholders are included in the planning and implementation of the project as appropriate
  • Maintain a good and proactive collaboration with the relevant authorities at State level, such as SMEP, and other stakeholders including other relevant DFID-funded programmes and GFATM malaria grant sub-recipients
  • Work with the SUNMAP2 SMT to see that project lessons and experiences are documented
  • Work with the SUNMAP2 SMT to see that programme improvement is data-driven
  • Remain engaged with current funding opportunities for malaria control/elimination through liaising with other INGOs, government bodies, donors and UN agencies

Logistics, Finance and Administration (10%):

  • Ensure the project is efficiently and accurately managed within allowable line item flexibility and there is full accountability of resources
  • Ensure familiarity with Malaria Consortium and donor compliance issues, ensuring all implementing partners in the state are compliant with these
  • Work with the state-based team to prepare projected project expenditures
  • Work with the Project Manager and Project’s Senior Finance Expert to monitor expenditure and budget compliance on a regular basis, report any concerns to the Project Director and develop plans to mitigate any under or over expenditure
  • Closely monitor state-related project budget spending and burn rates
  • Work closely with the finance team to ensure timely financial reporting and assistance at audits for the project
  • Work closely with the logistics team to ensure that all items required for the statebased activities are procured in a timely manner and in line with donor requirements

Human Resource Management (5%):

  • Work with the HR team to lead the recruitment and selection of State-based staff for the project
  • Line manage members of the State-based team using performance-based management approaches

Representation (15%):

  • Be responsible for representation with other NGOs, UN agencies, State level government bodies, donors and other relevant parties. Coordinate project representation at technical working groups and other relevant coordination frameworks
  • Relevant national events to showcase the project’s achievements

Person Specification
Qualifications and Experience

Essential:

  • Master’s Degree in Public Health, Epidemiology, International Development or related discipline
  • Mid-level management experience on large sized health projects in Nigeria
  • Over 5 years working experience in development projects
  • At least 2 years of those spent in projects based in the state and managing teams of 5 or more personnel
  • Experience managing at least one project for an external government client
  • Experience working with performance-based contracts
  • Experience in project and financial management with a proven track record of timely submission of high quality project deliverables

Desirable:

  • Experience managing donor grants or contracts such as DFID, GFATM or USAID/PMI
  • Experience working on maternal and child health programmes, including community health delivery
  • Familiar with the Nigeria health system

Work-Based Skills
Essential:

  • Strategic thinking
  • Ability to manage and inspire high performing teams
  • Excellent programme management skills, with proven ability to implement high quality projects on time and within budget
  • Resource mobilisation skills including an understanding of state and national public health and malaria networks
  • Strong negotiation skills, particularly in engaging government health officials at all levels
  • Good influencing and persuasion skills and ability to remain compliant with organisational and donor policies
  • Ability to manage and prioritize high workload and multiple tasks in a fast paced environment with tight deadlines
  • Excellent problem solving skills
  • Excellent English language skills, both spoken and written
  • Capable of establishing strong working relationships with colleagues from different functions and cultures
  • Excellent knowledge of Microsoft Office, particularly Word and Excel
  • Excellent presentation skills
  • A team player, with a friendly attitude
  • Proactive and takes initiative as required
  • Results-oriented work ethic

Desirable:

  • Good capacity building skills especially mentoring and coaching
  • Conversant with the basic epidemiology of malaria in Nigeria
  • Data-driven decision making mentality
  • Familiar with value-for-money principles
  • Excellent advocacy skills, and comfortable being a strong advocate for malaria control

Core Competencies

Delivering results
LEVEL D – Inspires wider teams to achieve outstanding results and to manage risks:

  • Proactively improves effectiveness and performance of other senior staff to increase ability to meet objectives, acquiring new skills when appropriate
  • Encourages mitigating risks amongst the teams/ groups they work with/ manage
  • Ensures the quality of all internal/ external work of own and others

Analysis and use of information:
LEVEL C – Works confidently with complex data to support work:

  • Interprets complex written information
  • Works confidently with data before making decisions, for example; interpreting trends, issues and risks
  • Acquainted with the validity, relevance and limitations of different sources of evidence

Interpersonal and communications:
LEVEL D – Communicates complex technical and/ or sensitive/ high risk information effectively:

  • Communicates complex operational, technical and strategic issues clearly and credibly with widely varied audiences
  • Uses varied communication to promote dialogue and shared understanding and consensus across a variety of audiences
  • Influences internal and external audiences on specific issues
  • Scans the internal and external environment for key information and messages to support communications strategies

Collaboration and partnering:
LEVEL C – Builds strong networks internally and participates actively in external networks and think tanks:

  • Builds strong networks internally
  • Participates actively in external networks and/ or think tanks
  • Engages with relevant experts to gather and evaluate evidence
  • Shares and implements good practice with internal and external peers

Leading and motivating people:
LEVEL C – Effectively leads and motivates others or direct reports:

  • Gives regular, timely and appropriate feedback
  • Acknowledges good performance and deals with issues concerning poor performance
  • Carries out staff assessment and development activities conscientiously and effectively
  • Develop the skills and competence of others through the development and application of skills
  • Coaches and supports team members when they have difficulties

Flexibility/ adaptability:
LEVEL C – Supports others to cope with pressure:

  • Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems and supports others to do the same:
  • Adapts team approach, goals, and methods to achieve solutions and results in dynamic situations
  • Sets realistic deadlines and goals for self or team

Living the values:
LEVEL D – Acts as a role model in promoting Malaria Consortium’s values:

  • Champions and takes ownership of corporate decisions, values and standards and ensures team members implement them in a positive manner
  • Acts as role model internally and externally in promoting Malaria Consortium’s values
  • Is accountable for ensuring that cultural awareness is demonstrated across the area (s) they manage

Strategic planning and thinking and sector awareness:

  • LEVEL C – Keeps up-to-date with the internal and external environment:
  • Takes into account economic, political and other business factors when drawing up medium and long-term plans, covering both public and private sectors
  • Looks beyond the immediate operations to prospects for new business
  • Engages with appropriate internal and external sources to establish major influences on future plans


How to Apply

Interested and qualified candidates should:
Click here to apply online

Click Here for More Information (PDF)

 

Job Title: LGA Field Officer

Location: Jigawa
Slot: 13 Openings
Department: Technical
Length of Contract: 2 years
Grade: 6
Travel involved: 40% within the state
Reporting to: LGA Cluster Supervisor
Direct reports: None

Job Purpose

  • The LGA Field Officer oversees and implements all aspects of SMC activities at LGA, health facilities and household level.
  • He/she is responsible for planning, implementation, reporting and coordination with local government representatives and community level stakeholders.

Scope of Work:

  • The role of LGA Field Officer is to ensure quality implementation of delivery of SMC services at the community level by HFW/supervisors and CHWs through the timely delivery of SMC commodities and supplies, provision of supportive supervision, training and documentation of program activities.
  • S/he provides supportive supervision and training to the above actors and ensures respect of SMC administration protocols.
  • He/she interacts with the State Minister of Health, LGA management team, keeps them updated on the program progress and ensures high-quality SMC implementation.

Key Working Relationships:

  • Interacts with Malaria Consortium LGA cluster supervisor; Zonal project Manager, SPM, Admin Supply chain Office, Finance Officer, and monitoring and evaluation Officer.
  • The LGA Temporary Officer will relate with State Ministry of Health, LGA management team, HFW/supervisors CHWs and community leaders.

Key Accountabilities
Programme Implementation, treatment tracking and management (70%):

  • Implement all SMC activities at health LGA level, including timely implementation of work plan, planning meetings, commodity distributions and monitoring to avoid any stock out, Community mobilization activities, supervision, monitoring and reporting.
  • Ensure accountability of received commodities and supplies through tracking consumption levels and review of reconciliation reports
  • Responsible for capacity building of field partners (Supervisors, HFW, CHWs, and community mobilisers) through training, on-job support and quality supervision.
  • Track program targets and timely implement the planned activities to ensure program meets targets and review reports from LGAs and HFW for accuracy and completeness prior to submission.
  • Ensure implementation of activities is in line with the laid down protocols, by continuously monitoring and conducting supervision and on-job training of LGA, HFW and CHWs.
  • Maintain a good relationship and work jointly with – Public Health Officers and other partners to undertake home visits, meetings and to ensure health LGA’s ownership.

Reporting & data quality control (10%):

  • Review all field implementer reports, provide feedback on areas which needs correction and submit the final hard copy report to the LGA Cluster supervisor after LGA Level approval.
  • Assist ME Officer on the data quality queries and ensure identified issues are rectified in time.
  • Ensure submission of EoC Report, success stories, trip reports etc. to keep the LGA cluster and Zonal Project Manager abreast with the project implementation at LGA level.
  • Coordination and representation (10%)
  • Responsible for overall planning and coordination of LGA and HFW/supervisors and CHWs during training and supervision visits.
  • Liaise with key partners including LGA Administrator , State MOH, Community leaders, other stakeholders (as necessary)
  • Attend data validation meetings at LGA level and as directed by LGA cluster supervisor /Zonal project manager
  • Establish and maintain links with health and other nutrition services with special attention to referral cases

Administrative and other duties (10%):

  • Ensure the development of individual and team action plans to ensure role complementarities in achieving the set treatment target.
  • Participate in the follow-up of supplies consumption.
  • Overall planning of stock levels, making sure that they are sufficient for the operations at SMC sites
  • Ensure that all HF realized physical inventory of all SMC commodities supplied at the end of each cycle.
  • Any other duties as required by the line manager

Qualifications and Experience
Essential:

  • Clinical Officer, Nurse or Public Health qualification
  • At least two years field experience in related field
  • Fluency in English, Hausa and/or other local languages is required
  • Experience working in drug/commodity supply management , ME and logistics
  • Ability to communicate effectively with a variety of audiences including LGA staff, HFW and community leaders
  • Experience of conducting quality supportive supervision and data use

Desirable:

  • A broad range of experience including logistics, training and capacity building ability
  • Experience of managing teams
  • Experience working at LGA level

Work-based Skills
Essential:

  • Good planning and organisational skills
  • Basic computer skills particularly Microsoft Office
  • Flexible, ability to work both as an individual and as a team member and under stress in what can be a harsh environment
  • Nigerian.

Desirable:

  • Ability to find solutions to complex problems in a challenging environment
  • Ability to speak and understand English.

Core Competencies
Delivering results:

LEVEL A – Takes on pieces of work when required and demonstrates excellent project management skills:

  • Shows a flexible approach to taking on additional work / responsibilities when needed to achieve results
  • Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
  • Makes clear and timely decisions within remit of own role

Analysis and use of information:
LEVEL B – Gathers information and identifies problems effectively:

  • Interprets basic written information
  • Attentive to detail
  • Follows guidelines to identify issues
  • Recognises problems within their remit
  • Uses appropriate methods for gathering and summarising data

Interpersonal and communications:
LEVEL B – Fosters two-way communication:

  • Recalls others’ main points and takes them into account in own communication
  • Checks own understanding of others’ communication by asking questions
  • Maintains constructive, open and consistent communication with others
  • Resolves minor misunderstandings and conflicts effectively

Collaboration and partnering:
LEVEL A – Is a good and effective team player:

  • Is as a good and effective team player
  • Knows who their customers are and their requirements.
  • Respects and listens to different views/opinions
  • Actively collaborates across teams to achieve objectives and develop own thinking
  • Proactive in providing and seeking support from team members

Leading and motivating people:
LEVEL B – Manages own development and seeks opportunities:

  • Actively manages own development and performance positively
  • Learns lessons from successes and failures
  • Seeks and explores opportunities within Malaria Consortium which develop skills and expertise

Flexibility/ adaptability:
LEVEL B – Remains professional under external pressure:

  • Able to adapt to changing situations effortlessly
  • Remains constructive and positive under stress and able to tolerate difficult situations and environments
  • Plans, prioritises and performs tasks well under pressure
  • Learns from own successes / mistakes

Living the values:
LEVEL B – Promotes Malaria Consortium values amongst peers:

  • Shows a readiness to promote Malaria Consortium’s values amongst peers
  • Promotes ethical and professional behaviour in line with Malaria Consortium’s values Strategic planning and thinking and sector awareness

Strategic planning and thinking and sector awareness:
LEVEL A – Manages own workload effectively:

  • Plans and manages own workload effectively
  • Is familiar with Malaria Consortium’s mission and current strategic plan
  • Understands own contribution to Malaria Consortium’s objectives.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Click Here for More Information (PDF)

 

Job title: LGA Cluster Supervisor

Location: Jigawa
Department: Technical
Length of Contract: 2 years
Role Type: National
Grade: 7
Travel involved: 40% within the State
Child safeguarding level: 3
Reporting to: Zonal Project Manager

Country and Project Background

  • The Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded support to National Malaria Programme, SuNMaP (2008 – 2016)
  • The office had presence in 23 states of the country and has managed at various times, about 15 projects. It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas:
    • Malaria control/elimination
    • Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea
    • Nutrition
    • Neglected tropical diseases (NTDs)
  • Malaria Consortium has recently received funding to implement SMC in three West African countries including Nigeria. In Nigeria, malaria consortium has decided to use the fund to continue SMC implementation in the 4 states it has been supporting since 2013 with UNITAID (Sokoto and Zamfara), DFID (Katsina and Jigawa) and BMSMC (Katsina) funds.
  • Under this new funding and any anticipated additional funding, all Malaria Consortium SMC activities in county will be consolidated into a single project and managed by Senior Project Manager who will report to the Country Programme Manager.

Job Purpose

  • The Cluster Supervisor will support the microplanning and implementation of project activities at LGA level, with health facilities and communities at LGA level in the supported States (Jigawa, Katsina, Sokoto and Zamfara) in Nigeria
  • S/He will support the planning and coordinating activities such as training, supervision, reporting of activities, as well as the relationship and communication with key actors at LGA level, under the supervision of the Malaria Consortium SMC LGA Coordinator
  • The post is based at state level, with frequent travel to LGA/Health Facilities and communities.

Scope of Work:

  • The position holder will support the microplanning and coordination of activities at LGA level, including maintaining close communication, participate in key activities such as planning, training and supervision of SMC as well as the reporting of data to the State manager.

Key Working Relationships:

  • The Cluster Supervisor is line managed by the State Programme Manager, who maintains most on-going communication and planning for the position holder
  • The position holder also maintains relationships with the country office departments, including finance and logistics. Key external relationships are with staff at the state Malaria Control Programme and with LGA health staff.

Key Accountabilities
LGAs activities (60%):

  • Support the coordination of SMC activities in the supported LGAs by Malaria Consortium:
  • Assist the LGAs and health facilities in planning for SMC activities
  • Assist in SMC administration, training and supervision at LGA level
  • Assist in the elaboration of a work plan for SMC which is consistent with budget and microplans
  • Identify and participate in meetings on coordination with actors engaged in various activities in health LGAs covered by Malaria Consortium
  • Identify and participate in meetings at LGA level focused on malaria and community level activities
  • Participate in meetings and trainings organized by other partners in the relevant LGAs.
  • Assist the Malaria Consortium SMC LGA Coordinator in the coordination of plans and communication between LGA health authorities and Malaria Consortium on progress and challenges
  • Assist in quantification on needs for SBCC materials and inputs for SMC delivery
  • Track and report on progress against the work plan

Distribution of SP+AQ and SMC delivery (20%):

  • Assist in the planning and quantification of materials required for SMC delivery and quantification for SP+AQ and distribution of SP+AQ to ensure no stock-outs at any level or time during SMC campaign in his/her supported LGAs
  • Participate and report on SMC activities at LGAs level on the consumption of materials for SMC delivery (cards, tally sheets) and SP+AQ to ensure smooth delivery
  • Support and ensure proper supervision of the CHWs and health facility staff/in charge

Reporting and documentation (20%):

  • Ensure that data are collected and transmitted from health facilities to LGAs and to the Malaria Consortium M&E Officer and the State Manager
  • Ensure that the State Coordinator have received in good time information regarding LGAs activities and potential risks or situations that could impact on SMC activities, also indirectly, specifically related to communication, training, supervision
  • Provide on time drugs reconciliation report at the end of each round of SMC distribution for his/her supported LGAs
  • Undertake all other tasks as necessary and instructed by the supervisor

Qualifications and Experience
Essential:

  • Training in Nursing or Public Health
  • Five years experience of working in public health
  • Experience working at LGAs and/or community level.
  • Experience working on campaign style interventions (delivery of interventions or social mobilization).

Work-based Skills and Competencies
Essential:

  • Good understanding of the Nigeria health system
  • Understanding of communication for behaviour change and social mobilisation
  • Team player and demonstrated ability to work within a team as well as individually
  • Ability to travel to LGAs outside of state at least 40% of the time
  • Ability to perform under pressure
  • Excellent communication skills in English and Hausa

Core Competencies
Delivering Results:
LEVEL C – Supports others to achieve results:

  • Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targets
  • Supports others to plan and deliver results
  • Supports others to manage and cope with setbacks.

Analysis and Use of Information:
LEVEL A – Gathers information and identifies problems effectively:

  • Interprets basic written information
  • Attentive to detail
  • Follows guidelines to identify issues
  • Recognises problems within their remit
  • Uses appropriate methods for gathering and summarising data.

Interpersonal and Communications:
LEVEL B – Fosters two-way communication:

  • Recalls others’ main points and takes them into account in own communication
  • Checks own understanding of others’ communication by asking questions
  • Maintains constructive, open and consistent communication with others
  • Resolves minor misunderstandings and conflicts effectively.

Collaboration and Partnering:
LEVEL B – Collaborates effectively across teams:

  • Proactive in providing and seeking support from expert colleagues
  • Raises difficult issues with teams/ partners and stakeholders with a view to positive resolution
  • Proactive in building a rapport with a diverse range of people.

Leading and Motivating People:
LEVEL C – Effectively leads and motivates others or direct reports:

  • Gives regular, timely and appropriate feedback
  • Acknowledges good performance and deals with issues concerning poor performance
  • Carries out staff assessment and development activities conscientiously and effectively
  • Develop the skills and competence of others through the development and application of skills
  • Coaches and supports team members when they have difficulties.

Flexibility/Adaptability:
LEVEL A – Recognises own stress levels and adapts:

  • Recognises limitations and takes steps to manage any resulting pressure or stress
  • Remains focussed on objectives and goal in a rapidly changing environment
  • Takes responsibility for own work and for the impact of own actions.

Living the Values:
LEVEL B – Promotes Malaria Consortium values amongst peers:

  • Shows a readiness to promote Malaria Consortium’s values amongst peers
  • Promotes ethical and professional behaviour in line with Malaria Consortium’s values

Strategic Planning and Thinking and Sector Awareness:
LEVEL A – Manages own workload effectively:

  • Plans and manages own workload effectively
  • Is familiar with Malaria Consortium’s mission and current strategic plan
  • Understands own contribution to Malaria Consortium’s objectives.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Click Here for More Information (PDF)

 

Job Title: Field Finance Officer

Locations: Jigawa
Department: Finance
Length of Contract: 3 years
Role Type: National
Grade: 6
Reporting to: State Coordinator

Job Purpose

  • The state Finance Officer will provide a full accounting function in maintaining financial records of all transactions in accordance with Malaria Consortium’s financial policies and procedures to the respective state offices.

Scope of Work:

  • The State Finance Officer will be responsible for the accurate and timely posting of all invoices approved, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers and procurement.
  • The State finance Officer handles all cash receipts and payments as well as advising the Project Manager and Financial Accountant on any concerns about financial issues and sharing suggested solutions.

Key Working Relationships:

  • The State finance Officer will be based in a state and will report to the state coordinator while interacting directly with other staff including the supply chain / admin officer, M&E officer and other staff in the field office.
  • Indirectly they report to the Financial Accountant based in Abuja.

Key Accountabilities (percent of time spent on each area)
Financial transactions (60%):

  • Receives all invoices from suppliers and prepares the Invoice authorisation forms.
  • Reviews and post all invoices onto the purchase ledger, ensuring the accuracy of codes, complete support documentation and necessary approval from the authorised personnel as per the authorised signatory list (ASL).
  • Prepare monthly reports to the state coordinator as set on monthly finance timetable which comprises the following:
    • Bank reconciliation statement including copy of bank statement
    • Aged list of outstanding Advances and Other ledger balances
    • Fixed asset register update and Spot Check reports
    • Authorised Petty Cash Count Certificate and reconciliations
    • Monthly timesheet update
    • End of Month Checklist
  • Advise the state coordinator and Financial Accountant on any concerns on financial matters and share suggested solutions.
  • In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team and auditors.
  • Follow up on the stock balance of pre-printed financial documents (forms, vouchers, receipts etc.) and make a timely replacement order before stock outs occur.

Payment Processing (30%):

  • Prepare all payments either cash, cheque or bank transfers and obtains approval from the authorised personnel.
  • Scrutinise all payment requests, including advances for travel and activities that these are in accordance with Malaria Consortium policies and procedures.
  • Issue all travel and activity advances to staff and consultants.
  • Check all advances are settled with the set timeframes as per the finance policy, bringing any late settlements or concerns to the attention of the state coordinator.
  • Post payments onto PS Financials ensuring accuracy and timeliness.

Petty Cash (10%):

  • Keep the petty cash impress system and records, making payments as approved by the authorised personnel.
  • Take collections and issue proper receipts, making the deposit of all cash collections in a timely manner.
  • Count Petty Cash at least on a monthly basis with the supply chain / Admin Officer.
  • Post all petty cash invoices and vouchers into the general ledger with accurate codes and on a timely basis.

Qualifications and Experience
Essential:

  • HND or Bachelors in Accounting or relevant degree
  • At least one year in a Finance/Accounts Officer position.
  • Working knowledge of accounting software

Desirable:

  • Experience of working in a smaller remote field office as the lead finance person
  • Knowledge of NGO sector
  • Part qualified member of an accounting professional body
  • Work-based skills and competencies:

Essential:

  • Excellent interpersonal and communication skills
  • Good computer skills with high proficiency in Microsoft excel
  • Good analytical skills
  • Strong ability to be able to manage and prioritise multiple tasks.
  • Willingness to learn at all times.

Core competencies
Delivering results:

  • LEVEL A – Focuses on delivering contribution to Malaria Consortium and achieving own objectives:
    • Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations
    • Strong self-management of time and effort
    • Checks own work to ensure quality

Analysis and use of information:

  • LEVEL B – Uses evidence to support work:
    • Identifies and uses various sources of evidence and feedback to support outputs
    • Uses evidence to evaluate policies, projects and programmes
    • Identifies links between events and information identifying trends, issues and risks
    • Ensures systems are in place to address organisation needs

Interpersonal and Communications:

  • LEVEL B – Fosters two-way communication
    • Recalls others’ main points and takes them into account in own communication
    • Checks own understanding of others’ communication by asking questions
    • Maintains constructive, open and consistent communication with others
    • Resolves minor misunderstandings and conflicts effectively

Collaboration and Partnering:

  • LEVEL A – Is a good and effective team player
    • Is as a good and effective team player
    • Knows who their customers are and their requirements
    • Respects and listens to different views/opinions
    • Actively collaborates across teams to achieve objectives and develop own thinking
    • Proactive in providing and seeking support from team members

Leading and Motivating People:

  • LEVEL A – Open to learning and responds positively to feedback:
    • Willingness to manage own development and performance
    • Builds capacity of colleagues by sharing knowledge (induction) and acting as induction ‘buddy’ when asked
    • Open to learning new things
    • Responds positively to feedback from others
    • Identifies mistakes and takes positive steps to improve

Flexibility/ adaptability:

  • LEVEL A – Recognises own stress levels and adapts:
    • Recognises limitations and take steps to manage any resulting pressure or stress
    • Remains focused on objectives and goal in a rapidly changing environment
    • Takes responsibility for own work and for the impact of own actions

Living the values:

  • LEVEL A – Demonstrates Malaria Consortium values:
    • Demonstrates integrity, honesty and fairness in dealing with colleagues and stakeholders
    • Maintains ethical and professional behaviour in line with Malaria Consortium’s values
    • Treats all people with respect

Strategic planning and thinking and sector awareness:

  • LEVEL A – Manages own workload effectively:
    • Plans and manages own workload effectively
    • Is familiar with Malaria Consortium’s mission and current strategic plan
    • Understands own contribution to Malaria Consortium’s objectives

Method of Application
Interested and qualified candidates should:
Click here to apply online

Click Here For More Information (PDF)

 

Job Title: Supply Chain and Admin Officer

Location: Jigawa
Department: Operations
Length of Contract: 2 years
Role Type: National
Grade: 6
Travel Involved: Yes Child safeguarding level: Tbc
Reporting to: Zonal Programme Manager/State Delivery Officer

Job Purpose

  • To provide administrative, personnel and logistics support in the project offices in Jigawa/Katsina or Sokoto or Zamfara.

Scope of Work:

  • The Supply Chain and Admin Officer will be actively responsible for maintaining an effective and efficient workflow of the office through enforcing administrative procedures to the office operating system and equipment.
  • S/he will be directly responsible for the provision of administrative, operations and logistics support in the office.
  • S/he is accountable to the State Manager.

Key Working Relationships:

  • The Supply Chain and Admin Officer will be a member of the programme implementation team and report to State Programme Manager and other project staff in delivering programme work plan.

Key Accountabilities 
Supply Chain (40%):

  • Ensuring that the supply chain team meets the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures
  • Verify that supply chain policies and procedures are documented, disseminated and consistently applied within the state of operation; and updated when needed
  • Confirm that storage facilities comply to warehousing standards, and provision of EoC drug reconciliation report
  • Responsible for assets and inventory management meeting programme needs, eliminate losses and inform accurate and timely reporting
  • Ensure that compliance monitoring processes are developed and effectively implemented
  • Work with programme staff to ensure procurement planning and identification of operational support needs
  • Ensure proper tracking of master agreements and contracts to ensure availability of up to date and accurate information
  • Develops and maintains strong and effective relationships with service providers including hotels, care hire services, etc. for project activities
  • Carries out timely booking of venues for seminars, conferences, workshops and other project activities
  • Sourcing of appropriate venues for seminars, conferences, workshops and other project activities
  • Ensures timely picking of consultants, visiting staff, and other stakeholders
  • Ensures project receives value for money for all procurements at all times
  • Manage the driver and project vehicle
  • Providing support on need basis to Malaria Consortium projects  on filing, documentation and other related issues

Manage and performs all administrative support in the office (40%):

  • Ensures all staff adhere to the office policies and general office procedure
  • Develops and maintains an effective maintenance procedure for the proper functioning of all IT equipment and computer networks in the office
  • Ensures proper management and maintenance of assets including office building, vehicles, equipment, etc.
  • Manages the filing system and storage of all administrative documents
  • Liaise with the Project Officers in coordinating meetings, workshops, seminars, travel arrangements and/or events
  • Liaises with National Office on administrative issues
  • Carry out other duties as assigned

Coordination/Feedback (15%):

  • Ensure smooth relationship with Country Office and Supply Chain Managers
  • Provide regular feedback to the country Supply Chain Manager in a timely manner
  • Provides support to the HR Manager on HR administration of related staff matters

Capacity building and Partners support (5%):

  • Organise and provide support to SMoH on supply chain management at state, LGA and health facility/community levels to improve commodity recording and reporting

Qualifications and Experience
Essential:

  • Proven previous experience in office management, Supply Chain and Logistics
  • Experience managing a medical supply chain and coordination
  • Good supervisory, inter-personal, communication and planning skills

Desirable:

  • Experience with good understanding, knowledge, document control, management, and operation office

Work-based skills and competencies
Essential:

  • Strong analytical skills
  • Proven writing skills in English
  • Ability to work effectively and sensitively in developing countries
  • A collaborative and flexible style, with a strong service mentality
  • Negotiation, Facilitation and coordination skills

Desirable:

  • Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment Excellent computer skills in Excel and knowledge and use of database tools

Core Competencies
Delivering results
LEVEL B – Takes on pieces of work when required and demonstrates excellent project management skills:

  • Shows a flexible approach to taking on additional work/ responsibilities when needed to achieve results
  • Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
  • Makes clear and timely decisions within remit of own role

Analysis and use of information:
LEVEL A – Gathers information and identifies problems effectively:

  • Interprets basic written information
  • Attentive to detail
  • Follows guidelines to identify issues
  • Recognises problems within their remit
  • Uses appropriate methods for gathering and summarising data

Interpersonal and communications:
LEVEL B – Fosters two-way communication:

  • Recalls others’ main points and takes them into account in own communication
  • Checks own understanding of others’ communication by asking questions
  • Maintains constructive, open and consistent communication with others
  • Resolves minor misunderstandings and conflicts effectively

Collaboration and partnering:
LEVEL A – Is a good and effective team player:

  • Knows who their customers are and their requirements
  • Respects and listens to different views/ opinions
  • Actively collaborates across teams to achieve objectives and develop own thinking
  • Proactive in providing and seeking support from team members

Leading and motivating people:
LEVEL B – Manages own development and seeks opportunities:

  • Actively manages own development and performance positively
  • Learns lessons from successes and failures
  • Seeks and explores opportunities within Malaria Consortium which develop skills and expertise

Flexibility/ adaptability:
LEVEL B – Remains professional under external pressure:

  • Able to adapt to changing situations effortlessly
  • Remains constructive and positive under stress and able to tolerate difficult situations and environments
  • Plans, prioritises and performs tasks well under pressure
  • Learns from own successes/ mistakes

Living the values:
LEVEL B – Promotes Malaria Consortium values amongst peers:

  • Shows a readiness to promote Malaria Consortium’s values amongst peers
  • Promotes ethical and professional behaviour in line with Malaria Consortium’s values

Strategic planning and thinking and sector awareness:
LEVEL B – Is aware of others’ activities and vice versa in planning activities:

  • Takes account of team members’ and others’ workload when planning
  • Maintains awareness of impact on other parts of the organisation, keeping abreast of others’ activities, objectives, commitments and needs
  • Has a good understanding of the sector in which Malaria Consortium works

Method of Application
Interested and qualified candidates should:
Click here to apply online

Click Here for More Information (PDF)

 

Salary
Competitive.

Deadline: 7th June, 2019.

Note:
 Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged.

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