Vacancies for HR/Admin Assistant at EST Master Construction Limited

EST Master Construction Limited was incoporated in Nigeria in the year 2000 and ever since, has shown its ability to adopt a thouroughly modern approach to construction works.

EST Master Construction Limited is a leading construction company in diverse market segments. We are considered among the best because of our ability to undertake large and complex projects, embrace new technologies, and make a difference in the lives of our clients, employees and neighbours.

We are recruiting to fill the position below:

Job Title: HR/Admin Assistant

Ref-Code: MCLR/HRM/01/19
Location: Port Harcourt, Rivers

Job Summary

  • The HR/Administrative Assistant will ensure that the HR/Admin department has support on all clerical, administrative and HR tasks.
  • He/she will provide support to management as required, and anticipate and resolve administrative issues that may hinder the smooth operations of the department.
  • The HR/Administrative Officer will be responsible for ensuring that a responsive and consistent quality service support is provided to all employees and managers when approaching the HR department and to effectively manage all HR administrative duties to enable the HR/Admin team to successfully achieve their goals and objectives.

Key Duties/Responsibilities
General Administrative/HR duties:

  • Provide administrative support for HR and senior executives.
  • Organize, compile, and update company personnel records and documentation.
  • Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and days off.
  • Prepare, manage and store paperwork for HR policies and procedures.
  • Answer employees’ questions and provide requested information on Health Insurance and other HR related matters.
  • Ensure to check successful candidate “Reference Check” prior to employment offer.
  • Draft employment contract for staff and collect all information required for the employment contract. (ID card, photos, identification information, “recruitment package” etc.)
  • Maintain schedule and coordinate calendar activities.
  • Assist with Leave planning and follow up with leave requests.
  • Assist recruiters in posting job ads on Job portals and processing received resumes.
  • Maintain staff training records.
  • Register training programmes and file reimbursement with Industrial Training Fund – (ITF).
  • Answer telephone calls and provide needed information.
  • Prepare reports, presentations and minutes of meetings as directed.
  • Manage new hire on-boarding process and draft new hire announcements.
  • Track staff birthdays and send congratulatory messages.
  • Maintain external contact details for key stakeholders.
  • Ensure adequate availability and timely replenishment of office supplies/cleaning supplies.
  • Manage filing and records.
  • Facilitate company certificate renewals with FG parastatals like NipeX, DPR, NSITF, ITF, BPP etc.

Tender Management:

  • Support in preparing and submitting qualitative Pre-qualification, Technical and Commercial Tenders for the Company.
  • Plan, direct, supervise and control the packaging of bids.

Communication:

  • Timely review of all incoming mail, and responding or re-routing to the correct respondents.
  • Timely and professional preparation of outgoing letters/mail for the organization.
  • Manage and record all incoming and outgoing mail to ensure a database for future reference is maintained for speedy and accurate future reference.
  • Manage all internal and external queries and requests, responding and re-directing accordingly.

Travel arrangements:

  • Arrange all travel, hotel bookings and pick up
  • Ensure passport and visas of senior Executives are current and in good order.

Required Qualifications, Experience and Skills

  • A Bachelor’s Degree in a related field (i.e. Business or HR management)
  • A legal background will be an added advantage
  • Computer literacy – MS Office applications, in particular
  • Excellent organizational and Presentation skills, with an ability to take initiative and prioritize important tasks.
  • Strong Oral and Written English skills
  • Experience in bids and tender packaging.

Other Skills Required:

  • Proactive, autonomy, planning, analytical, clear communication, work under pressure, ability to facilitate change, persuade and negotiate to reach acceptable compromise/solutions among all levels in the organization.

Salary
Attractive.

Deadline: Monday, 1st July, 2019.

How to Apply

Interested and qualified candidates should send their CV and Applications quoting the position and reference code as the subject of the mail to: hr@estmaster.com