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Current Job Opportunities at Plan International, 5th August, 2019

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Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.

We are recruiting to fill the position below:

 

Job Title: Grants Officer

Location: FCT, Abuja

Role Purpose

  • The purpose of this role is to support the country Grants Coordination processes and management.

Dimension of Role

  • Support the Country’s resource mobilization activities.
  • Support the Grants Advisor in coordinating, and monitoring the implementation of donor funded projects and programs
  • Managing donor grants transactions effectively and efficiently and ensure quality reporting
  • Support in establishing a grants tracking mechanism in order to effectively follow up grant activities and to determine progress and make decisions where further action is needed.
  • Support proposal development process working with program staff, writing budget narratives, editing proposals, and ensure proper proposal and grant management procedures are followed.
  • Ensuring that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports).
  • Ensure timely set-up of all grants in SAP system and corresponding modifications are effected
  • Ensuring that grants are implemented in compliance with Plan International guidelines and relevant donor regulations.
  • Maintain and update grant files.
  • Document and share key compliance issues with Plan International staff and partners setting ground for compliance management
  • Draft Funding Approval Document and ensure all Funding Agreement Document (FADs) files are updated on a regular basis.

Grants Administration:

  • Support the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
  • Track grantee contractual obligations, e.g., pre-award conditions
  • Support the Grants Unit – Humanitarian and Development project managers to prepare the annual grants budgets for projects.

Capacity Building and Support:

  • Support the assessments of partner/grantee organizations.
  • Review partner budget and provide assistance and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.
  • Support train staff and partners on donor policies, rules and regulations.
  • Conduct and document regular partner visits to ensure compliance with grant agreement.
  • Monitor the partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
  • Monitor and track grants related performance measurement indicators and liaise with management to implement strategies to improve performance.
  • Explain donor requirements and organizational donor policy & procedures to staff and ensure compliance.
  • Ensure that partners used the standard reporting templates and formats for their reports.
  • Prepare the monthly projects burn rate – expenditure traffic tracker.
  • Prepare the monthly projects cost recovery tracker.
  • Support the preparation of the projects funding/grant tracker.
  • Support the CO in recharging costs to Projects.
  • Fulfill Plan’s Child Protection Policy at all times.
  • Perform any other duties that may be assigned.

Technical Expertise, Skills and Knowledge
Essential:

  • A degree in Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
  • At least three years of experience working in project and/or grants management and proposal/business development/design.
  • Experience in developing and interpreting donor budgets.
  • Knowledge of development issues, trends, challenges and opportunities and implications to community.
  • Proven ability to develop and write grant proposals and concepts and track record in winning proposals.
  • Proven ability to work collaboratively in a multidisciplinary team environment.
  • Good communicator with strong organizational, time management and analytical skills.
  • Excellent inter-personal, cultural and diplomatic skills.
  • Strong writing and editing skills with close attention to detail.
  • Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.

Desirable:

  • Excellent proven skills in developing, writing grant proposals
  • Good research, negotiation and problem solving skills
  • Effective working with and through partners
  • Strong planning and organizational skills
  • Strong strategic thinking and interpersonal skills
  • Excellent communication skills.
  • High proficiency in MS office tools (with excellent Microsoft Excel skills).


How to Apply

Interested and qualified candidates should:
Click here to apply online

 

Job Title: Construction Engineer

Location: Damaturu, Yobe

Role Purpose

  • The purpose of this role is to supervise all the constructional work for 1 year. The role will ensure all construction works are done to meet project expectations in line with donor guidelines, Plan policies and Nigerian laws and policies on construction.

Dimension of Role

  • The role of the Engineer is to provide technical support to the BMZ project in matters related to constructional work including rehabilitation of health facilities in Yobe state.

Key Roles/Responsiblities
The selected Engineer will be expected to perform the following roles:

  • Develop/review bill of quantity for the construction work to include health facilities and others
  • Develop/review health facility designs in line with the approved guidelines.
  • Coordinate with the relevant ministries, communities and other stakeholders before, during and after constructions to ensure smooth and timely completion of all constructional work.
  • Supervise closely the contractors and ensure constructional work is carried out as per the agreed standards.
  • Provide technical advice to the team to inform decision on selection of contractors.
  • Issue on behalf of Plan International a certificate of completion for based of satisfactory quality checks on constructions.
  • Perform any other project related duties as specified by supervisor.

Technical Expertise, Skills and Knowledge

  • University degree or equivalent in Civil Engineering, Poly technical schools or any related back ground
  • Minimum of 3 years relevant working experience in implementing and supervising construction works, preferably health facilities.
  • Experience working in emergency settings.

Skills & Knowledge:

  • Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail.
  • Community mobilizations skills.
  • Excellent interpersonal and problem-solving skills, creativity and flexibility
  • Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
  • Languages: Excellent command of English language and Hausa

Behaviours:

  • Creates strong sense of purpose and commitment within own part of operations and with stakeholders
  • Holds self and others to account to deliver on agreed goals and standards of behaviour
  • Demonstrates a high degree of professionalism/integrity
  • Provides good and adequate administrative and logistical support to enable programmes to meet meets it’s agreed financial and program outcomes.
  • Actively seeks for support in addressing difficulties in execution of duties.
  • Strategic thinking and effective contribution to own work and Organisational development.
  • Sound judgement and decision-making in complex situations
  • Strong emotional intelligence including self-awareness.
  • Leads by example to motivate high performance of others
  • Very strong commitment to continuous learning


How to Apply

Interested and qualified candidates should:
Click here to apply online

 

Job Title: Finance and Grants Officer

Location: Damaturu, Yobe

Role Purpose

  • The purpose of this role is to provide timely, accurate financial information and ensure that financial expenditures are in line with specific FAD/donor requirements. The role’s support is to this project in Yobe state.

Dimension of Role

  • Communicates within Plan International Nigeria and with partners and related government institutions. The post holder will contribute towards financial management of the office and programmes, interfacing with both operational and programme team members. The post holder will also contribute towards the organisational development of Plan Internationals implementing partners
  • Budgets – Monitor the budget of the BMZ Projects.
  • Reporting – Support financial reporting on the BMZ Projects.
  • Payments – Support payment processing on the BMZ projects
  • Area of Responsibility – the BMZ Project in Yobe state.

Key Roles/Responsibilities
Capacity Building and Support:

  • Provide technical assistance in terms of accounting (use of SAP), financial management, financial policy formulation, and systems of internal control to all partners/grantees to ensure compliance in terms with donor rules and regulations.
  • Support the assessments and capacity building of partner/grantee organizations.
  • Review partner budget and provide assistance and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.
  • Support train staff and partners on donor policies, rules and regulations.
  • Facilitate timely partner advance request and liquidation in SAP.
  • Review all Purchase requisitions and Purchase Orders to ensure right WBS codes used.
  • Review Partners/grantee liquidation and recommend for approval.
  • Conduct and document regular partner visits to ensure compliance with grant agreement.
  • Work with Audit unit to ensure compliance and address potential audit risks.
  • Ensure receipt of timely and accurate accounting and financial reports from partners.
  • Monitor the partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
  • Monitor and track financial related performance measurement indicators and liaise with project management to implement strategies to improve performance.
  • Explain donor requirements and organizational financial policy & procedures to staff and ensure compliance.
  • Prepare and review on a monthly basis, donor-specific bank reconciliation statements and receipts/deposits reconciliations.
  • Support the preparation of financial reports based on donor requirements.
  • Ensure proper filing (electronic and hard copy) of grants financial reports.
  • Periodically update the financial reporting matrix.
  • Ensure that partners used the standard reporting templates and formats for their reports.
  • Support the CO in recharging costs to the project.
  • Fulfill Plan’s Child Safeguarding Policy at all times.

Travel Advances:

  • Ensure that filing of travel advances, per diem calculations and travel reconciliation forms are reviewed;
  • Ensure that all travel and purchase advances are liquidated on time.

Others:

  • Perform any other project related duties as specified by supervisor.

Technical Expertise, Skills and Knowledge
Essential:

  • Degree in Accounting or equivalent.
  • Minimum of 3 years’ experience in donor funds grants administration.
  • Experience working with sub-grantees required.
  • Fluency in local language and English required.
  • Preferred qualifications: knowledge of and experience with the key donors in the industry is strongly preferred.
  • Experience providing capacity development assistance to sub-grantees strongly preferred.

Skills & Knowledge:

  • Excellent and demonstrable experience in grant and financial management.
  • Knowledge and understanding of Nigeria’s policy environment
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
  • Creates strong sense of purpose and commitment within own part of operations and with stakeholders.
  • Holds self and others to account to deliver on agreed goals and standards of behaviour
  • Demonstrates a high degree of professionalism/integrity.
  • Provides good and adequate support to enable programmes to meet it’s agreed financial and program outcomes.
  • Actively seeks for support in addressing difficulties in execution of duties.
  • Strategic thinking and effective contribution to own work and Organizational development.
  • Sound judgement and decision-making in complex situations.
  • Strong emotional intelligence including self-awareness.
  • Leads by example to motivate high performance of others.
  • Very strong commitment to continuous learning


How to Apply

Interested and qualified candidates should:
Click here to apply online

 

Job Title: Project Officer

Location: Damaturu, Yobe

Role Purpose

  • Project to restore the peaceful coexistence and social cohesion of the population affected by the conflict in the Lake Chad Basin is an upcoming 3 year multi country project to be implemented in Nigeria, Cameroon and Niger.  The project has the objective to promote social cohesion through the rehabilitation of social infrastructure and the integration of IDPs and refugees.
  • In Nigeria, the project will ensure adolescent girls and boys, as well as young women and men in Yobe state of Nigeria have access to appropriate and timely SRHR and nutrition services and structures and Community mediation structures are in place in the project areas to prevent and deal with conflicts between members of the community and to promote non-violent and peaceful coexistence of the various different groups living there.
  • The project will be implemented by Plan International Nigeria in 5 LGAs of Yobe state in collaboration with the Yobe State Ministry of Health, Yobe State Primary Health Care Development Agency, local CSO partners and other relevant stakeholders.
  • The purpose of this role is to support the Project Manager in the project management and technical work of the project. This includes support to the behavioural change and social cohesion activities on the project.

Dimension of Role

  • The post holder will support the development, implementation and periodic review of the SBCC and social cohesion component of the project design and activities, engagement with broad range of project stakeholders, support to project financial and administrative management processes, protocols and systems, including identified risk elements.

Key Roles/Responsibilities

  • Contribute to the development and implementation of training curricula, advocacy and community mobilization strategies, including IEC materials and radio messages to ensure service delivery issues are captured.
  • Organize and monitor the training activities under the SBCC and social cohesion component.
  • Participate actively in the capacity building of the adolescent peer educators and community youth groups.
  • Participate in program research processes in the project, including baseline and end line evaluations. Work to strengthen linkages between Partners and community support structures.
  • Regularly collect project level data, to track progress against planned service delivery outputs and outcomes, using RBM methodologies.
  • Implement the project logistic processes at the different levels to ensure smooth running of project activities.
  • Support Country Office Gender and Social Inclusion Manager in identifying, disseminate and address gender barriers to programming outcomes.
  • Provide regular updates to supervisor and other project team members to inform project programming decision making and advocacy efforts.
  • Ensure M and E processes are implemented to capture quality project data for reporting and decision making.
  • Provide support to partner activities to ensure consistency with project objectives.
  • Identify success stories in collaboration with partners and share with Program Management
  • Contribute to the Knowledge management process on the project.
  • Work with community based structures for successful implementation of community outreach services.
  • Support regular advocacies to local stakeholders to improve and sustain project buy-in and operations.
  • Support the establishment and maintenance of good working relationship with the relevant State actors, local government authorities and other stakeholders.
  • Assume any other responsibility as assigned by the Program Manager.

Administration and Finance:

  • Support the Program Manager to ensure that all finance policies and procedures are adhered to.
  • Participate in budget preparation and in ensuring spends and forecast are in line with plans.
  • Support in the mobilisation of financial resources related to youth activities.
  • Ensure that reliable communications/information management facilities are established and maintained.
  • Ensure to use procedures and relevant protocols of Plan International Nigeria that are necessary in carrying out the project activities.
  • Support the timely and appropriate use of all procurement and logistics infrastructure for the effective implementation of project activities.

Technical Expertise, Skills and Knowledge

  • Experience managing peacebuilding, SBCC, parent counselling, youth leadership, or civil society strengthening projects in developing country contexts and preferably in North East.
  • University education and over 3 years of experience in peacebuilding, SBCC, youth leadership, or civil society strengthening, or a related field and demonstrated experience in management of community-based projects
  • Experience in utilizing adolescent peer education methodologies and comprehensive sexuality Education in communities will be a plus.
  • A history of productive involvement with local partners, including from government, traditional leadership, and civil society
  • Demonstrated expertise in and commitment to developing the leadership of young people, including use of adolescent peer education methodologies.
  • Demonstrated expertise in designing, implementing, and monitoring inclusive, gender-equitable development programs
  • Demonstrated knowledge and background in community mobilization and engagement
  • Demonstrated problem solving skills, collaboration experience, creativity and willingness to innovate
  • Experience drafting project reporting and monitoring project progress
  • Excellent written and spoken English language skills
  • Knowledge of Hausa language preferred but not required

Skills & Knowledge:

  • Basic financial and administrative skills
  • Communicates clearly and effectively appropriate to the audience
  • Possession of good report writing skills
  • Passion for learning and development.
  • Good computer literacy skills
  • Team player

Behaviours:

  • Provides good and adequate administrative support to enable the project meet its agreed program outcomes.
  • Actively seeks for support in addressing difficulties in execution of duties.


How to Apply

Interested and qualified candidates should:
Click here to apply online

Job Title: Field Coordinator – BMZ

Location: Damaturu, YO, NG

Role Purpose

  • Project to restore the peaceful coexistence and social cohesion of the population affected by the conflict in the Lake Chad Basin is an upcoming 3 year multi country project to be implemented in Nigeria, Cameroon and Niger.
  • The project has the objective to promote social cohesion through the rehabilitation of social infrastructure and the integration of IDPs and refugees.
  • In Nigeria, the project will ensure adolescent girls and boys, as well as young women and men in Yobe state of Nigeria have access to appropriate and timely SRHR and nutrition services and structures and Community mediation structures are in place in the project areas to prevent and deal with conflicts between members of the community and to promote non-violent and peaceful coexistence of the various different groups living there.
  • The project will be implemented by Plan International Nigeria in 5 LGAs of Yobe state in collaboration with the Yobe State Ministry of Health, Yobe State Primary Health Care Development Agency, local CSO partners and other relevant stakeholders.
  • The purpose of this role is to co-ordinate the field operations and programming in Yobe state in line with Plan International Nigeria Policies, International best practices and relevant guidelines.
  • The role will provide field level coordination and support this and other projects in Yobe state to deliver on operational efficiency to meet deliverables.

Dimension of Role

  • Communicates widely within Plan International Nigeria across Plan International and with local implementing partners.
  • The post holder will interface and support operational and programme team members and support programme and operational coordination in Yobe state.
  • The role requires strong facilitation and organisational skills along with the ability to analyse and communicate complex information to all stakeholders.

Key Roles/Responsibilities

  • Coordinate all operational functions in the Yobe office to ensure overall management of Yobe-based operational support team.
  • Ensure operational support for program teams and coordinate with sector officers for effective implementation of all project activities.
  • Develop and maintain a good relationship with Government and other stakeholders.
  • Actively contribute to position Plan International Nigeria for new business development opportunities.
  • Ensure health, safety and security protocols are followed at all times, and take corrective, timely actions as required and in consultation with the ERM and other CMT members
  • Review security plans on a regular basis and ensure they are up to date at all times.
  • Support budget holders in review of budget vs. actual reports with operations staff and ensure appropriate action is taken in a timely fashion.
  • Support and coordinate with Yobe-based operations team as well as Borno and Abuja all aspects of supply chain support, including procurement, stock management, asset management, vehicle and equipment renewal, maintenance and repair (including communications and computer equipment).
  • Guarantee adequate communication and coordination between field locations, technical coordination staff and country office on daily activities as well as program and operational issues.
  • Develop an Yobe-focused operations plan to support the program activities and the scale up programming
  • Assume any other responsibility as assigned by the Supervisor.

Administration and Finance:

  • Oversee under the auspices of the Finance Manager the financial management of field office operations, and finance/logistics staff, including cash management and transactions, operational budget.
  • Ensure complete and correct use of all finance forms and timely communication of financial issues to the financial controller.
  • Ensure compliance with Plan International Nigeria and donor finance and logistics policies, including all aspects of procurement and asset management.

Technical Expertise, Skills and Knowledge

  • Bachelor’s Degree required, Master’s Degree a plus (Management-related or General Operations preferred);
  • Minimum of 5 years’ experience managing operations and/or projects in developing countries, preferably in emergency contexts;

Skills & Knowledge:

  • Demonstrated ability to manage field staff and remote field offices;
  • Experience in logistics, HR/Admin, and security management in emergencies
  • Experience having managed operations (including security) in conflict-impacted setting
  • Excellent cross-cultural communication skills
  • Excellent staff capacity building and training skills
  • Strong problem-solving, analytical and decision-making skills;
  • Strong computer skills;
  • Flexibility, ability to work independently and meet deadlines

Behaviours:

  • Creates strong sense of purpose and commitment within own part of the team and with stakeholders
  • Holds self and others to account to deliver on agreed goals and standards of behaviour
  • Demonstrates a high degree of professionalism/integrity
  • Strategic thinking and effective contribution to own work and Organisational development.
  • Sound judgement and decision-making in complex situations
  • Strong emotional intelligence including self-awareness.
  • Leads by example to motivate high performance of others
  • Very strong commitment to continuous learning.


How to Apply

Interested and qualified candidates should:
Click here to apply online

Job Title: Security Officer

Location: Damaturu, Yobe

Role Purpose

  • Project to restore the peaceful coexistence and social cohesion of the population affected by the conflict in the Lake Chad Basin is an upcoming 3 year multi country project to be implemented in Nigeria, Cameroon and Niger.  The project has the objective to promote social cohesion through the rehabilitation of social infrastructure and the integration of IDPs and refugees. In Nigeria, the project will ensure adolescent girls and boys, as well as young women and men in Yobe state of Nigeria have access to appropriate and timely SRHR and nutrition services and structures and Community mediation structures are in place in the project areas to prevent and deal with conflicts between members of the community and to promote non-violent and peaceful coexistence of the various different groups living there.
  • The project will be implemented by Plan International Nigeria in 5 LGAs of Yobe state in collaboration with the Yobe State Ministry of Health, Yobe State Primary Health Care Development Agency, local CSO partners and other relevant stakeholders.
  • The Security Officer will be responsible for the assessments, security related guidance and enforce implementation of security policies, guidelines and procedures for the Humanitarian Response Program in Yobe state with the support of the Safety and Security Manager.

Dimensions of Role

  • This will involve, but is not limited to: promoting a culture of security; security incident reporting; security guard oversight and management; monitoring and analysing the security situation in the states of humanitarian response, supporting the development and implementation of Security related Standard Operating Procedures (SOPs) in Yobe field office.
  • The scope of responsibility is for both Plan International and all authorised visitors.

Key Roles/Responsibilities
Programme development & Quality Management:

  • Advise Humanitarian/ country office staff Unit on all aspects of security, management issues and trends in the North East especially Yobe state.
  • With support from Security Advisor develop/maintain an appropriate framework of security measures and standard operating procedures (SSOPs), which will increase Plan International Nigeria’s overall capacity to protect staff, programs, and property for the humanitarian response
  • Ensure that Plan International Nigeria SSOPs reflect risk levels referenced in Plan’s Global Security Policy and ensure SSOPs are compliant with all Plan’s policies
  • Manage the day-to-day operations of security management i.e. guard oversight/management/direction; identification, documentation, analysis and follow up of security threats/incidents; monitoring SSOP compliance; staff/vehicle movement control, etc for the humanitarian response
  • At the state level, lead the response to all security threats/incidents in a timely, professional and appropriate manner
  • Review existing Security Risk Assessments (SRAs) and conduct same routinely in Yobe state of Plan’s Humanitarian response operational locations as well as whenever the security situation changes and advice programming
  • Monitor and suggest ongoing improvements to existing security warning systems and produce the report to updates/alerts etc., then analyse available information with respect to potential impact to Plan International Nigeria and inform staff /management accordingly of security risks.
  • Ensure regular communication with all project leads.
  • Regular attendance at relevant security meetings and forums in Yobe state.
  • Report on security incidents/threats to Security Manager and Field Coordinator on a regular basis (including analysis of trends) and focal persons at the district level
  • Review physical security arrangements including insurance for staff and assets (e.g. vehicles) in collaboration with relevant managers such as P&C, Operations Managers etc, on a regular basis and implement action plans to improve/correct as/when required
  • Develop and test contingency plans based on results and anticipation of security threat/risk assessments and develop staff preparedness/capacity to respond, staffing collaboration with focal persons in Yobe state including LGAs.
  • Ensure that regular safety and security trainings are conducted with relevant field staff
  • Build the capacity of all staff on security including health and safety aspects under P&C leadership/ownership
  • Assess communications needs and recommend improvements/technological aspects to make sure that all equipment’s are working and in good condition such as generator(s), radios, satellite phones, etc.
  • Assume any other responsibility as assigned by the supervisor.

Human Resource Development:

  • Supports the training of Staff and partners on security protocols and practices.

Learning and knowledge management:

  • Providing appropriate development tools/knowledge to staff on security and safety such as: provision of training for security guards; induction on Security to all Plan staff and maintain Security Briefing for all visitors.
  • Ensure utilization, proper documentation and dissemination of the following below:
  • Security Standard Operating Procedures (SOPs)
  • Security Risks Assessments (SRAs)
  • Security and Safety Management Plan (SSMP)
  • Security Incident Logs and Reports and trend analysis
  • Quarterly Security Report
  • Loss/Incident Notification Form.

Technical expertise, skills and knowledge

  • Strong knowledge and experience in occupational security and health & safety operations
  • Ability to prioritise and manage complex and varied workloads, often to tight deadlines, in a dynamic, fragile and multi-cultural setting
  • Ability to guide staff with limited security capacity
  • Ability to predict and respond to security threats/incidents
  • Strong diplomatic, interpersonal, and trouble-shooting skills including negotiation and influencing skills
  • Ability to work with multiple stakeholders
  • Energetic and motivated individual, with a proven track record of undertaking similar assignments
  • Strategic and critical skills – but also focused on operational results and ‘getting things done’
  • Commitment to continuous learning; willingness to keep abreast of new developments in security
  • Able to work independently but also collaborate closely within teams
  • Ability to establish and sustain strong working relationships with Plan colleagues and in the broader Nigeria community/context.
  • Culturally and socially sensitive.


How to Apply

Interested and qualified candidates should:
Click here to apply online

Job Title: Admin & Logistics Officer

Location: Damaturu, Yobe

Role Purpose

  • Project to restore the peaceful coexistence and social cohesion of the population affected by the conflict in the Lake Chad Basin is an upcoming 3 year multi country project to be implemented in Nigeria, Cameroon and Niger.
  • The project has the objective to promote social cohesion through the rehabilitation of social infrastructure and the integration of IDPs and refugees. In Nigeria, the project will ensure adolescent girls and boys, as well as young women and men in Yobe state of Nigeria have access to appropriate and timely SRHR and nutrition services and structures and Community mediation structures are in place in the project areas to prevent and deal with conflicts between members of the community and to promote non-violent and peaceful coexistence of the various different groups living there.
  • The project will be implemented by Plan International Nigeria in 5 LGAs of Yobe state in collaboration with the Yobe State Ministry of Health, Yobe State Primary Health Care Development Agency, local CSO partners and other relevant stakeholders.
  • The purpose of this role is to provide administrative and logistical support for the project and the Yobe field office in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.

Dimension of Role

  • The post holder will contribute to the effective administration and logistics coordination in Yobe office, ensuring the interface between operations and programme team members.
  • The post holder will support development of Plan Internationals implementing partners and staff capacity building. The post holder will supervise the driver.

Key Roles/Responsibilities

  • Provide day-to-day support to staff in general office operations and identify future needs.
  • Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors.
  • Coordinate and management movement register for all staff and visitors in the Yobe office
  • Effective management of the office operations
  • Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office.
  • Coordinates the planning and organization of meetings and workshops.
  • Ensure that vehicles and all equipment are in good conditions and liaise with the Field office coordinator and Humanitarian Admin and Logistics Advisor about necessary repairs and improvements as necessary
  • Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
  • Ensures that the SAP system is used to capture all necessary activities as required.
  • Establish and maintain a well-functioning logistics support operation for the office – effective coordination and use of vehicles
  • Coordinate logistics and procurement operations – Selection of vendors/suppliers
  • Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
  • Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
  • Ensure compliance with Plan International logistics standards and regulations
  • Ensure appropriate request for quotation is placed and correct quotations received for processing
  • Responsible for purchase order creation and maintenance in SAP
  • Store Management using specified software
  • Perform any other project related duties as specified by the Field Coordinator and other dotted line management.

Technical expertise, skills and knowledge
Essential:

  • A degree in Business/Public Administration or related field.
  • At least 2 -4 years of experience working in administration and logistics generalist role in a
  • Experience in use of SAP
  • Fluency in English with excellent writing and speaking skills is required.
  • Excellent and demonstrable experience in procurement processes and logistics management.
  • Demonstrable experience in office management and staff coordination.
  • Excellent writing and speaking in English language
  • Knowledge and understanding of Nigeria’s policy environment
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
  • Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
  • Experience with Microsoft Word, Excel, Power Point and Outlook


How to Apply

Interested and qualified candidates should:
Click here to apply online

Job Title: Project Manager

Location: Damaturu, Yobe

Role Purpose

  • Project to restore the peaceful coexistence and social cohesion of the population affected by the conflict in the Lake Chad Basin is an upcoming 3 year multi country project to be implemented in Nigeria, Cameroon and Niger.
  • The project has the objective to promote social cohesion through the rehabilitation of social infrastructure and the integration of IDPs and refugees. In Nigeria, the project will ensure adolescent girls and boys, as well as young women and men in Yobe state of Nigeria have access to appropriate and timely SRHR and nutrition services and structures and Community mediation structures are in place in the project areas to prevent and deal with conflicts between members of the community and to promote non-violent and peaceful coexistence of the various different groups living there.
  • The project will be implemented by Plan International Nigeria in 5 LGAs of Yobe state in collaboration with the Yobe State Ministry of Health, Yobe State Primary Health Care Development Agency, local CSO partners and other relevant stakeholders.
  • The purpose of this role is to provide leadership and management to the project team and partners to deliver on the agreed project outputs and outcomes, risk mitigation processes and budget performance. This includes managing the delivery of health and nutrition, behavioural change and social cohesion activities on the project.

Dimensions of Role
The post holder will:

  • Lead on overall project management implementation in line with agreed donor guidelines and Plan International polices in Yobe state.
  • Provide overall leadership to the management of project budget, risk and outcomes.
  • Motivate project team and partners for successful implementation of the project.
  • Develop and maintain a strong relationship with relevant government and other stakeholders.

Key Roles/Responsibilities

  • Contribute to the development of Plan International Nigeria health and nutrition programme in Yobe state.
  • Serve as project representative on state level for as representing Plan international Nigeria in the highest standards.
  • Lead on the development on annual work plans
  • Engage and mobilize broad range of stakeholders for project support and sustainability.
  • Lead on the biannual project stakeholder meetings of the project.
  • Lead on the development of knowledge management materials for the project.
  • Lead on the development and implementation of the sustainability plan of the project.
  • Design and implement project field monitoring visits.
  • Coordinate the provision of continuous support to the staff and partners to deliver on their tasks.
  • Provide oversight to the M and E system and continuously utilize data to drive project decision making
  • Actively implement a team building process and ensure adherence to Plan values.
  • Liaise with the Head of Health programs, and other Country Officer staff for support to program implementation.
  • Work with Child Safeguarding manager to ensure implementation of child safeguarding policies and guidelines.
  • Lead in the program research processes in the project, including baseline and end line evaluations.
  • Work to strengthen linkages between Partners and community support structures.
  • Regularly collect project level data, to track progress against planned service delivery outputs and outcomes, using RBM methodologies.
  • Provide oversight to the project logistic processes at the different levels to ensure smooth running of project activities.
  • Work with audit unit to ensure compliance to all donor and plan policies and address audit issues swiftly where identified.
  • Support Country Office Gender and Social Inclusion Manager in identifying, disseminate and address gender barriers to programming outcomes.
  • Provide regular updates to supervisor and other project team members to inform project programming decision making and advocacy efforts.
  • Maintain a strong relationship with Government, partners and stakeholders including donors where applicable.
  • Assume any other responsibility as assigned by the Supervisor.

Administration and Finance:

  • Ensure that all finance policies and procedures are adhered to.
  • Review all budget, Purchase Requisition and Purchase Orders to ensure spending and forecasts in line with agreed budget and guidelines. This include reviewing to ensure right WBS codes are used.
  • Support the timely and appropriate use of all procurement and logistics infrastructure for the effective implementation of project activities.

Technical Expertise, Skills and Knowledge

  • Over 5 year experience managing health and nutrition programs in Northern Nigeria, especially North East.
  • Some experience working on peacebuilding projects in Nigeria.
  • University education in health, social sciences or development related course. An advanced degree will be a plus
  • Experience working with adolescents, youth people and communities on health, nutrition projects.
  • A history of productive involvement with local partners, including from government, traditional leadership, and civil society.
  • Demonstrated expertise in designing, implementing, and monitoring inclusive, gender-equitable development programs
  • Demonstrated knowledge and background in community mobilization and engagement
  • Demonstrated problem solving skills, collaboration experience, creativity and willingness to innovate
  • Experience drafting project reporting and monitoring project progress
  • Excellent written and spoken English language skills
  • Knowledge of Hausa language preferred but not required

Skills & Knowledge:

  • Basic financial and administrative skills
  • Communicates clearly and effectively appropriate to the audience
  • Possession of good report writing skills
  • Passion for learning and development.
  • Good computer literacy skills.
  • Team player

Behaviours:

  • Provides good and adequate administrative support to enable the project meet its agreed program outcomes.
  • Actively seeks for support in addressing difficulties in execution of duties.


How to Apply

Interested and qualified candidates should:
Click here to apply online

Job Title: Health and Nutrition Advisor

Location: Damaturu, Yobe

Role Purpose

  • Project to restore the peaceful coexistence and social cohesion of the population affected by the conflict in the Lake Chad Basin is an upcoming 3 year multi country project to be implemented in Nigeria, Cameroon and Niger.
  • The project has the objective to promote social cohesion through the rehabilitation of social infrastructure and the integration of IDPs and refugees.
  • In Nigeria, the project will ensure adolescent girls and boys, as well as young women and men in Yobe state of Nigeria have access to appropriate and timely SRHR and nutrition services and structures and Community mediation structures are in place in the project areas to prevent and deal with conflicts between members of the community and to promote non-violent and peaceful coexistence of the various different groups living there.
  • The project will be implemented by Plan International Nigeria in 5 LGAs of Yobe state in collaboration with the Yobe State Ministry of Health, Yobe State Primary Health Care Development Agency, local CSO partners and other relevant stakeholders.
  • The purpose of this role is to provide strategic and operational advice and support to the Dimension Project team and partners in the technical delivery of the health and nutrition component of the project. The role will be a member of the Project Management Team.

Dimension of Role:

  • Support the development, implementation and periodic review of the health and nutrition components of the project, including engagement with broad range of project stakeholders.

Key Roles/Responsibilities

  • Lead on the assessment of health facilities in line with minimum standards and working with stakeholders and partners to ensure the health facilities meet the standards.
  • Lead on the development and implementation of all health and nutrition training activities on the project, ensuring the highest quality of standard.
  • Support the implementation of a gender responsive community and health facility referral process.
  • Lead on the support to health facilities to be more adolescent friendly and gender responsive.
  • Contribute to project research and support Monitoring and Evaluation processes.
  • Work with the Program manager to regularly develop and disseminate knowledge management materials.
  • Support the Program manager to identify and celebrate campaign and event days related to the project.
  • Participate in the joint monitoring of the health sector with Government and other partners.
  • Work with the program officer to ensure community structures have the requisite technical health and nutrition knowledge, including comprehensive sexuality education.
  • Provide technical insights in the development of curricula, advocacy and community mobilization strategies, including IEC materials and radio messages to ensure service delivery issues are captured.
  • Regularly utilize project level data, to track progress against planned service delivery outputs and outcomes, and manage performance using RBM methodologies.
  • Support Country Office Gender and Social Inclusion Manager in identifying, disseminate and address gender barriers to programming outcomes.
  • Provide regular updates to supervisor and other project team members to inform project programming decision making and advocacy efforts.
  • Provide technical support to partner activities to ensure consistency with project objectives.
  • Identify success stories in collaboration with partners and share with Program Management
  • Lead on the technical report writing under the supervision of the program manager. Work with community based structures for successful implementation of community outreach services.
  • Support regular advocacies to local stakeholders to improve and sustain project buy-in and operations.
  • Support the establishment and maintenance of good working relationship with the relevant State actors, local government authorities and other stakeholders.
  • Assume any other responsibility as assigned by the Program Manager.

Administration and Finance:

  • Support the Program Manager to ensure that all finance policies and procedures are adhered to.
  • Participate in budget preparation and in ensuring spends and forecast are in line with plans.
  • Support in the mobilisation of financial resources related to youth activities.
  • Ensure that reliable communications/information management facilities are established and maintained.
  • Ensure to use procedures and relevant protocols of Plan International Nigeria that are necessary in carrying out the project activities.
  • Support the timely and appropriate use of all procurement and logistics infrastructure for the effective implementation of project activities.

Technical Expertise, Skills and Knowledge
Qualifications and Experience:

  • 6 year or more experience providing technical support to health and nutrition projects in Nigeria, preferably in Norther Nigeria.
  • University education in medicine or health related course. An advanced degree such as MPH, MSc in relevant health field will be an added advantage.
  • Experience in utilizing adolescent peer education methodologies and comprehensive sexuality Education in communities will be a plus.
  • A history of productive involvement with local partners, including from government, traditional leadership, and civil society
  • Demonstrated knowledge and background in community mobilization and engagement on health and nutrition projects.
  • Demonstrated problem solving skills, collaboration experience, creativity and willingness to innovate
  • Experience drafting project reporting and monitoring project progress
  • Excellent written and spoken English language skills
  • Knowledge of Hausa language preferred but not required

Skills & Knowledge:

  • Basic financial and administrative skills
  • Communicates clearly and effectively appropriate to the audience
  • Possession of good report writing skills
  • Passion for learning and development.
  • Good computer literacy skills.
  • Team player

Behaviours:

  • Provides good and adequate administrative support to enable the project meet its agreed program outcomes.
  • Actively seeks for support in addressing difficulties in execution of duties.


How to Apply

Interested and qualified candidates should:
Click here to apply online

Job Title: Grants Officer

Location: Damaturu, Yobe

Role Purpose

  • Project to restore the peaceful coexistence and social cohesion of the population affected by the conflict in the Lake Chad Basin is an upcoming 3 year multi country project to be implemented in Nigeria, Cameroon and Niger.  The project has the objective to promote social cohesion through the rehabilitation of social infrastructure and the integration of IDPs and refugees.
  • In Nigeria, the project will ensure adolescent girls and boys, as well as young women and men in Yobe state of Nigeria have access to appropriate and timely SRHR and nutrition services and structures and Community mediation structures are in place in the project areas to prevent and deal with conflicts between members of the community and to promote non-violent and peaceful coexistence of the various different groups living there.
  • The project will be implemented by Plan International Nigeria in 5 LGAs of Yobe state in collaboration with the Yobe State Ministry of Health, Yobe State Primary Health Care Development Agency, local CSO partners and other relevant stakeholders.
  • The purpose of this role is to provide timely, accurate financial information and ensure that financial expenditures are in line with specific FAD/donor requirements. The role’s support is to this project in Yobe state.

Dimension of Role

  • The purpose of this role is to support the resource mobilization unit by supporting the efficient grant management of projects in Yobe state, coordination of proposal development, donor reporting in consultation with program staff, grants Advisor and others.

Key Roles/Responsiblities

  • Support the Grants Advisor in coordinating, and monitoring the implementation of the donor funded project and programs
  • Manage donor grants transactions effectively and efficiently and ensure quality reporting
  • Support in establishing a grants tracking mechanism in order to effectively follow up grant activities and to determine progress and make decisions where further action is needed.
  • Ensure grant management procedures are followed and donor compliance requirements are met.
  • Ensuring that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports).
  • Ensure timely set-up of grants in SAP system and corresponding modifications are effected
  • Ensuring that grants are implemented in compliance with Plan International guidelines and relevant donor regulations.
  • Maintain and update grant files.
  • Document and share key compliance issues with Plan International staff and partners setting ground for compliance management
  • Draft Funding Approval Document and ensure all Funding Agreement Document (FADs) files are updated on a regular basis. Specifically,

Grants Administration:

  • Assist with the grants set-up in SAP.
  • Support the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
  • Track grantee contractual obligations, e.g., pre-award conditions
  • Support the Grants Unit – Humanitarian and project managers to prepare the annual grants budgets for the BMZ and other projects in Yobe state.
  • Support the KP06 budget preparation and periodic upload in SAP.

Capacity Building and Support:

  • Support the assessments of partner/grantee organizations.
  • Review partner budget and provide assistance and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.
  • Support train staff and partners on donor policies, rules and regulations.
  • Conduct and document regular partner visits to ensure compliance with grant agreement.
  • Monitor the partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
  • Monitor and track grants related performance measurement indicators and liaise with management to implement strategies to improve performance.
  • Explain donor requirements and organizational donor policy & procedures to staff and ensure compliance.
  • Ensure that partners used the standard reporting templates and formats for their reports.
  • Prepare the monthly projects burn rate – expenditure traffic tracker.
  • Prepare the monthly projects cost recovery tracker.
  • Support the preparation of the projects funding/grant tracker.
  • Support the CO in recharging costs to Projects in Yobe state.
  • Fulfill Plan’s Child Protection Policy at all times.
  • Perform any other duties that may be assigned.
  • This role does not directly supervise any role.

Technical Expertise, Skills and Knowledge
Essential:

  • A degree in Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
  • At least three years of experience working in project and/or grants management and proposal/business development/design.
  • Experience in developing and interpreting donor budgets.
  • Knowledge of development issues, trends, challenges and opportunities and implications to community.
  • Proven ability to develop and write grant proposals and concepts and track record in winning proposals.
  • Proven ability to work collaboratively in a multidisciplinary team environment.
  • Good communicator with strong organizational, time management and analytical skills.
  • Excellent inter-personal, cultural and diplomatic skills.
  • Strong writing and editing skills with close attention to detail.
  • Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.

Desirable:

  • Excellent proven skills in developing, writing grant proposals
  • Good research, negotiation and problem solving skills
  • Effective working with and through partners
  • Strong planning and organizational skills
  • Strong strategic thinking and interpersonal skills
  • Excellent communication skills.
  • High proficiency in MS office tools (with excellent Microsoft Excel skills).


How to Apply

Interested and qualified candidates should:
Click here to apply online

Deadline: 16th August, 2019.

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