Alfred & Victoria Associates is one of Nigeria’s leading ICT solution based company. Our company offers a wide range of services which are in high demand of today’s emerging market. AVA has three major arms which have been streamlined to meet our customer’s needs.
We are recruiting to fill the position below:
Job Title: Procurement Officer/Buyer
Location: Port Harcourt, Rivers
Department: Procurement
Job Summary & Purpose
- Administering procurement functions, such as sourcing and buying to ensure timely and cost effective acquisition of equipment’s or materials.
- Report to whom: Deputy Manager Procurement
- Internal Relationship: All Staffs
- External Relationship: Vendors/Contractors
- OEM Representatives
Responsibilities
- To source for all equipment and materials required by the company.
- To buy all materials required by the company in her daily operations.
- To carry out his function within the limit of the company’s procedure and guidelines of procurement.
- Identify potential sources of equipment and materials required by the company.
- Sends out request for quotations (RFQs).
- Generate vendor selection list.
- Negotiate with vendors for the best price over purchases.
- Chart bids and analyses same.
- Prepares EXCOs and LPOs for approved requisitions.
- Ensure strictly adherence to HSE policies and procedures and that safe work methods applied.
- Perform any other duty that may be assigned by your supervisor/line manager.
Key Performance Metrics
Accuracy of MRF specifications:
- Appropriateness of vendor selection list.
- Timely issuance of Request for Quote.
- Precise evaluation and analysis of vendor quotes and bids (minimum of 3 quotes).
- Generation of Purchase Order, maximum of 24hours upon receipt of fully approved MRF of EXCO.
- Ensure Purchase Order accuracy – right quantity and right product.
- Closure of MRF to LPO maximum 10days.Process Compliance/Accuracy.
Quality & Customer satisfaction:
- Ensure supply of materials with quality standards
- Minimal to Zero percentage of material/service rejection
- Minimal to Zero disapproval rate by End-user.
- Minimal to Zero re-work level of MRF’s.
Delivery:
- On-time delivery 24hrs (especially important for strategic supply and 48hrs for other supplies.
- Minimal to Zero default in agreed-upon timeframe for deliveries.
Negotiation/Cost Savings:
- Exercise of adequate negotiation skills.
- Achievement of substantial discount savings on Requests.
- Consistent reduction on unit costs of direct purchases.
Documentation/Record keeping:
- Effective monitoring and accuracy of records.
Requirements
- Academic Qualification: Minimum of HND / BSc.
- Professional Qualification: Possession/In pursuit of a professional certification in Purchasing and Supply (Chartered Institute of Purchasing & Supply – CIPS) United Kingdom or Nigerian Chapter.
- Experience: Minimum of 3 years Post Graduation and 1 year in Supply Chain.
Key Skills and Competencies:
- Analytical skill.
- Strong attention to details.
- Good negotiation skills.
- Preciseness.
- Good communication skill.
- Must be proactive.
- Team work.
- Ability to meet up with deadlines.
- Knowledge of supply and chain management.
- Knowledge of market value and prices.
- Knowledge of vendors and suppliers.
Job Title: Shipping Coordinator
Location: Port Harcourt
Department: Shipping/ Logistics
Job Summary & Purpose
- To Supervise and administer Shipping/ Logistics functions, including supervision of subordinates and administration of daily operations of the work unit to ensure timely clearance/ delivery of equipment and or materials.
Organizational Relationships:
- Reports to whom: Deputy Manager Shipping/Logistics
- Direct reports from: Shipping/ Logistics Officers
- Internal relationships: All Staff
External relationships:
- Vendors/Contractors.
- OEM Representatives.
- Customs.
- Shipping Companies/ Terminal Operators.
Responsibilities
- Liaising with end-users, suppliers, contractors/ clearing agents to ensure just-in-time clearance/ delivery of items to warehouse/ end users.
- Checking/ reviewing of all preform invoices to ensure that there is compliance on statutory requirements like inclusion of Freight charges, unit of measure, harmonized system code (H.S. Code) etc.
- Reviewing all shipping documents for correctness and correcting same where otherwise to enhance smooth clearing operation.
- Liaising with Lagos Head Office for form M and PAAR processing.
- Computation of import duties and advising Management on budgeted shipment landing costs for planning purpose.
- Tracking/ monitoring of shipped goods in transit for planning purpose.
- Liaising with Shipping companies, Terminal Operators, NPA, NIMASA etc on shipment related issues.
- Reconciling Shipments/ deliveries with vendors, end-users/ project team, warehouse etc.
- Negotiate with vendors/ clearing agents for the best price and recommending the best for the job.
- Ensure that I do my job observing the Group’s HSE policies and procedures and that safe work methods are applied.
- Perform any other duties that may be assigned, from time to time by you supervisor/line manager.
Academic Qualification
- WEAC, HND, PGD, MBA/ Masters
- Member, Chartered Institute of Shipping of Nigeria.
- Over 20 years hands- on-experience in Supply Chain Management role and have occupied senior management positions in the past.
Key Skills and competencies:
- Analytical skill.
- Strong attention to details.
- Good negotiation skills.
- Preciseness.
- Good communication skill.
- Must be proactive.
- Team player.
- Ability to meet up with deadlines.
- Knowledge of supply and chain management.
- Knowledge of market value and prices.
- Knowledge of world shipping practices and Customs tariff.
Key Performance Metrics:
Process Compliance/Accuracy:
- Accurate review of shipping documents provided by Shippers.
- Checks for appropriateness of H.S.Codes, Tariff etc.
- Ensures timely issuance of form M, PAAR etc
- Ensures precise evaluation and analysis of vendor quotes and bids (minimum of 3 quotes).
Quality & Customer satisfaction:
- Ensure safe, timely clearance of materials with quality standards by organizational policy.
- Ensure minimal to Zero re-work level of all shipping documents.
- Delivery: Ensure strict compliance with just-in-time delivery.
Negotiation/Cost Savings:
- Exercise of adequate negotiation skills.
- Further achievement of substantial discount savings on requests processed.
- Documentation/Record keeping:
- Effective monitoring and accuracy of records.
- Ensure reports are generated and submitted timely.
Job Title: Team Lead, Talent Acquisition and Manpower Planning
Location: Port Harcourt, Rivers
Department: Human Resources
Job Summary & Purpose
- The Team Lead of Talent Acquisition and Manpower Planning is in charge of planning, managing and overseeing talent acquisition and recruitment processes and strategies for the HR Team
- This position is responsible for designing and implementing initiatives to attract, assess, develop and retain talent in the organisation
- You will be expected to develop a recruitment philosophy and the start identify the key elements of a structured and robust recruitment process from manpower planning to on-boarding of new hires
- The role will focus on recruiting the right talent and partner with HR business partners and stakeholders in the business to identify their manning gaps and develop a process to ensure a continuous pipeline of hireable names to key roles in the organisation
- To be successful in this role you should be able to develop long term recruiting strategies to create a strong talent pipeline for the organisation’s current and future hiring needs.
- Reports to: HR Manager
- Direct reports from: HR Business Partners, CEO’s and Heads of Business Learning and Development Recruitment
- Internal Relationship: Business Units heads/Finance / Admin HR
- External Relationship: Recruitment Agencies Industry Associations
Responsibilities
- Diagnose and determine employee needs by engaging the strategic business units (SBUs) to determine their talent needs and the required time to fill vacancies.
- Conduct analysis of hiring needs and prepare annual manpower plan Develop a sustainable and efficient talent acquisition and hiring plan and strategy.
- Implement the talent acquisition strategy to improve recruitment and business performance
- Undertake workforce planning and resource forecasting by working with the resourcing team to feed into recruitment timelines.
- Communicate with external sources e.g. peer organisations to ascertain trends in recruitment and markets that may impact the business
- Develop and implement a strong and robust internal recruitment process
- Anticipate the organisation’s future needs and work with stakeholders to advice on recruiting tactics that will help sustain the organisation’s success.
- Develop and retain a diverse talent acquisition team.
- Manage and deliver reports and data when required.
- Drive end to end talent recruitment exercises, advert placements, sourcing, screening, scheduling, testing (for entry level recruits), interviewing, offer and benefits negotiation and culture questions.
- Specify skills, knowledge, and attitude that inform job profiles.
- Lead, supervise and oversee recruitment panel members.
- Design, plan and execute selection processes (conduct interviews and screening calls, administer psychological tests etc.)
- Create and maintain a robust end-to-end on-boarding process and deliver day-one readiness
- Review employment applications and background check reports.
- Identify and remedy gaps in the recruitment process.
- Perform candidate and employee satisfaction evaluations.
- Plan and implement procedures for improving employee experience.
- Suggest measures for improving employee retention.
Key Performance Metrics
Sourcing:
- No. of qualified candidates in the pipeline.
- No of qualified candidates per opening.
- Pipeline growth.
Hiring:
- Cost per hire
- No. of vacancies positions filled
- No. of hires to goal(how well hires are able to meet organisational objectives)
- Diversity of talent pool/distribution.
- Early attrition rate.
- Top performer retention.
Interviewing:
- No. of candidates with relevant experience.
- No. of offers made.
- Percentage of offers accepted.
People Development:
- Time to full productivity following on-boarding (measuring effectiveness)
- Training spend.
- Career path ratio.
Customer Service:
- Internal satisfaction survey minimum of 85%
- Culture fit survey
- Job satisfaction survey minimum score of Customer satisfaction survey(Hiring manager satisfaction)
Communication:
- Employee engagement rate.
- Internal satisfaction survey.
Academic Qualifications
- Bachelor’s Degree in Human Resources, Business or related field required. Master’s Degree in MBA, Psychology, and Organizational Behavior will be an advantage
Professional Qualification:
- CIPM,CIPD, SPHR, SHRM Certifications and/or experience in learning management systems and talent management assessments preferred.
Experience:
- 6-8 years experience as an HR Generalist or Talent Acquisition and/or other HR related experience preferred.
- 2 years of partnering with HR and business leaders to develop pragmatic solutions.
- Management Experience: 5 Years of experience in managing HR Teams
Key Skills and Competencies:
- The Team Lead of Talent Acquisition and Manpower Planning must have commercial and analytical know how with strong communication and supervisory skills
- This person must be strategic and confident in building relationships with employees at all levels.
Must be proficient in the following:
- Above average verbal (public speaking) and written communication skills e.g. report writing.
- Experience in managing an HR team with a strong understanding of talent acquisition.
- Pushing talent acquisition change initiatives from both a strategic and operative level.
- Ability to be strategic and tactical when making decisions.
- Interpersonal and motivational skills; you should be capable of building relationships across the organisation.
- Increasing talent sourcing within an organisation by improving direct hiring.
- Strong planning and problem solving skills.
- Analytical and capable of collecting and interpreting data and reports to assess complex information.
- Communication and Influencing employees at all levels to support your decisions and proposed plans.
- MS Word, MS Power Point, MS Excel, MS Outlook.
Deadline: 3pm; 2nd September, 2019.
Method of Application
Interested and qualified candidates should send their tailored CV to: apply@alfred-victoria.com using the “Job Title” as subject of the email.
Note: Any application received after the above time will be automatically rejected.
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