Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. Founded in 1991, SIF is a non-profit and non-political organization that intends to help, to bring relief and to protect the lives of those threatened by natural disasters, armed conflicts or by economic collapse. SIF provides its help in respect of cultural diversity, without any distinction of origin, religion or gender.
We are recruiting to fill the position below:
Job Title: Education and livelihood Officer
Location: Borno with frequent visits to project locations
Line Manager: Program Manager
Officer Line Manager + 1 : HEAD OF MISSION
Contract: 3 month (with to project locations possible extension)
Expected hiring date: ASAP
Scope Of Work
- SIF Nigeria is currently expanding its livelihood and education portfolio in the northeast of the country. A priority outcome for the country program is that that for Livelihood, vulnerable families have their livelihood restored and restore back the dignity of this vulnerable families while for education, girls and boys are enroll in and attend safe, functioning, responsive education services. SIF aims to build School infrastructure and enhance the quality of education through curriculum improvements in formal institutions, with a particular focus on building literacy, numeracy and social and emotional skills.
- The Education & Livelihood Officer will be responsible for implementation of education and Livelihood activities under the direct supervision of SIF Program Manager. S/he will ensure that project activities are delivered on time, contribute to strategic objectives of the program in close coordination with the program Manager. The Education and Livelihood officer will supervise the field associate, providing supervision and guidance in line with agreed performance objectives.
Role in the Organization:
- The tasks below are not exhaustive and due to the nature of the role, mission and organization, flexibility is required.
Education Project implementation Responsibilities
- Oversee the implementation of SIF education activities in camps and host communities
- Ensure that the identification of schools, teachers and volunteer members is conducted in a responsible manner, adhering to relevant policies and standards.
- In collaboration with SIF Program Manager, develop actionable work plans to ensure the timely implementation of project activities.
- Monitor progress towards the objectives and intended outputs of projects using routine data, spot checks, observation, and other methodologies.
- Keep abreast of the changing operational environment, including organization of assessments and identification of changing beneficiary needs.
- Provide regular written and verbal reports on education activities to supervisor, senior management, project partners
- In collaboration with the supervisor, review Budget vs. Actual expenditures on a monthly basis, providing relevant feedback to the finance department and adjusting activities as required.
Livelihood Project Responsibilities
Activity planning, implementation and follow-up:
- Assist in project elaboration: needs assessments, beneficiary selection, proposal of actions.
- Assist in activity planning, implementation and follow-up. More specifically:
- Distribution activities (cash grants and starter kits, others);
- Technical trainings for beneficiaries on Income-Generating
- Support the identification of main market-driven activities for women.
- Participate in planning/ progress review meetings with local authorities, community leaders, partners, working groups, etc.
- Provide programmatic inputs to working groups and participate in the drafting of donor or ad-hoc reports.
- Assist in data collection/ monitoring/ evaluation and participate in the roll out of new tools/ processes for livelihood activities.
- Ensure supporting documentation is properly stored.
- Assist in the improvement of SIF livelihood strategy by identifying challenges, solutions, success stories and new opportunities for programming.
- Perform other duties when required.
Qualifications and Experiences
- University degree in Business Education Management; advanced degree preferred.
- At least three years of relevant professional experience with an international or civil society organization, including direct implementation of education/Livelihood programming
- Experience in teaching and teacher professional development preferred
- Experience working with displaced or otherwise marginalized communities required
- Strong verbal communication skills and effective in representation and liaison with external actors
- Excellent spoken and technical writing ability in English, including report writing
- Excellent computer skills in programs including MS Word, Excel, Powerpoint, and Outlook
- A Good knowledge of Kanuri Language
- Ability to work under pressure in challenging working and living conditions
- Willingness to travel extensively in northeast Nigeria, including to remote and/or insecure locations.
Technical Quality:
- Under the guidance of the SIF Program Manager, provide technical supervision and guidance to field associates, Volunteers and implementing partners as required.
- Ensure that all education and Livelihood activities adhere to agreed technical standards, protocols, policies and guidelines, as outlined by the SIF, the Federal Ministry of Education and related State Ministries, Agencies and Departments.
- In collaboration with SIF Program Manager, Promote the quality of education and Livelihood activities by setting up quality assurance mechanisms and checks in collaboration with other staff.
- Oversee training, coaching and on-going support of teachers in order to improve instructional.
- Ensure that training materials and curricula are of high quality
Key Working Relationships:
- Position Reports to: SIF Program Manager
- Position directly supervises: Field Associates, Volunteers
Job Title: Finance Officer
Location: Maiduguri, Borno, with possible Duration of contract: 3 month (with visits to project locations possible extension)
Line Manager: Admin Coordinator
Line Manager + 1: Head of Mission
Expected hiring Date: ASAP
Context & Background
The eight-year conflict in Nigeria’s northeast has created a deepening humanitarian crisis. Boko Haram violence and military operations continue to affect millions of people across the region. Nearly 1.9 million people have been forced to flee their homes; more than half of these people are children. Despite massive funding deficits and challenging humanitarian access in some areas, mainly in Borno State, humanitarian partners have scaled up efforts to assist 6.9 million of the most vulnerable people. From January until end of February this year, at least 1.9 million people received life-saving assistance.
The key figures are:
- 6.1 million people are in need of protection assistance
- 5.1 million people are food insecure
- 3.4 million people need nutrition assistance
- 2.9 million people need education support
- 2.3 million people are in need of emergency shelter and NFI
- 3.6 million people need WASH services
More than 50,000 people risk famine in Nigeria’s north-eastern Adamawa, Borno and Yobe states between June and August. Some 5.2 million people are projected to suffer severe food scarcity, a third of them will face “emergency” levels of hunger.
Scope of Work
- The role of the Finance Officer involves providing financial and administrative support to Senior Management Team, colleagues and others where applicable.
- Finance Officer job description should highlight the need for candidates who are focused on outcomes, excellent problem solvers and strong communicators.
- The Finance Officer responsible for maintaining sound financial and accounting systems and controls for SIF Nigeria. The role entails performing day to day financial accounting tasks including, but not limited to: processing payments, filing and document retrieval, providing data for report preparation, budgeting, financial accounting and reporting of assigned grants.
Organization Chart
Role in the Organization
The tasks below are not exhaustive and due to the nature of the role, mission and organization, flexibility is required.
Finance and Accounting:
- To perform the day-to-day accounting functions of all activities, including, but not limited to:
- Maintaining Cash and Bank Books in SIF Excel format to be further submitted to Admin Co for review;
- Maintaining of SIF Cash and bank payments, ensuring sufficient amount are available, and that security measures are in place and being followed;
- Conducting Cash reconciliation on daily basis and Bank Reconciliation on weekly basis, and reporting to Admin Co if there are any discrepancies;
- Collecting Bank Statement by 5th of following month and preparation of monthly Bank Reconciliation for each Bank account;
- Processing vendor’s Invoices in accordance with SIF Procedures, ensuring that all statutory deductions are followed and paid to appropriate local government and other authorities in time;
- Checking and processing monthly staff Payroll In close coordination with HR, ensuring that all statutory deductions are followed and paid to appropriate government authorities in time;
- Ensuring all Payments/Financial transactions are carried out as per: a) SIF Financial and Accounting Procedures; b) Donor requirements; c) requirement of audit; d) local legislation;
- Supporting colleagues in handling cash and financial transactions, providing guidance if required;
Working with the Admin Coordinator on:
- Preparation of accurate monthly financial report within the agreed timeframe, including the compilation and finalization of monthly expenses for all cash and bank books;
- Assisting in preparation of Treasury Forecast in coordination with HR, Logistic and Program Management team;
- Management of proper cash transfer to the field sub-offices when needed;
- To be focal point for preparation and submission of required reports to local authorities (SCUML, Revenue Office, Pension, NHF, NSITF and others);
- To be Focal point for processing monthly staff Payroll in timely manner including for field sub-offices
- Preparation of required documents for internal and external financial audits, providing all information required by local legislation, donors, HQ or other bodies;
- Conduct regular internal audit and report immediately if there’s possible fraud’
Administration:
- To scan monthly financial paperwork after proper checking, ensure they are completed and no any missing signature/documents;
- Ensure all financial transactions and are filing and archiving is in line with SIF and donor requirements
- To forward to SIF HQ the monthly archiving before 10th of following month.
Coordination:
- Ensure and facilitate the communication and information sharing within the team and the department where applicable, and contribute to the team responsibilities;
- Work in close collaboration with other departments.
Communication:
- Maintain open and frequent communication concerning financial transactions where applicable, with SMT, PMT, Field staff, and HQ;
- Ensure colleges are informed of the required financial procedures, and answer to any questions, provide coaching and guidance if needed.
Other:
- Activity planning, implementation and follow-up of financial matters;
- Undertake all other duties that may be determined by the Admin Coordinator and/or Head of Mission and that are compatible with the job;
- Perform duties of Admin Co during his/her absence.
Qualifications and Experiences
- Professional Certificate in Accounting / Bookkeeping;
- 3 years of professional experience in finance/admin position, preferably in INGO;
- Good working knowledge of computer packages, including MS Office (MS Word, MS Excel, MS Power Point, Outlook, SAGA systems accounting package and others);
- Good English (spoken and written);
- Strong interpersonal and communication skills ;
- Strong analytical and problem solving skills;
- Stress tolerance, Team Player, Working in a multi-cultural set-up;
- Attention to detail, Proactive and reliable, Able to work with limited supervision;
- Willingness to travel to remote and/or insecure locations if needed`.
Working Place
- The position is based in Based in Maiduguri with possible visits to project locations.
Job Title: Water Sanitation and Hygiene Assistant
Location: Maiduguri with frequent visits to project locations
Line Manager: Program Manager
Line Manager + 1: Head of Mission
Duration of contract: 3 month (with to project locations possible extension)
Expected hiring date: ASAP
Context
- Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. Founded in 1991, SIF is a non-profit and non-political organization dedicated to alleviate the suffering of the poorest people. SIF acts wherever humanitarian and social needs require mobilization of emergency relief and/or implementation of development programs.
- In Nigeria, SIF provides assistance for both urgent basic needs for those displaced by violence as well as longer-term support for returnees and IDPs in protracted displacement settings.
- Our current Programme includes NFI, shelter, Education, WASH assistance, livelihoods support, Protection activities delivered through multi-purpose community centers as well as refugee camps.
Role Within The Organization
- The Water, Sanitation & Hygiene (WASH) assistant is responsible for running and supervising water, sanitation and hygiene programs, for accomplishing the program objectives and outcomes at all stages of the project management cycle.
- Under the supervision of Program Officer, The WASH assistant ensures the overall success of the program by making sure to complete the defined activities while adhering to internal standards and contractual obligations; and that the program is completed on time, within budget and with acceptable quality
Missions And Activities
- SIF is seeking to recruit a highly motivated individual for the position of WASH Assistant to work in SIF mostly in the field sub-office.
- The tasks described in this job description are not exhaustive or limited. Due to the nature of the mission and the organization, the WASH Assistant may be requested to perform further tasks related to his responsibilities.
- The WASH Assistant is under the Program Officer’ responsibility for all operational aspects, he also works in close cooperation with all the team.
Duties and Responsibilities
- Conduct needs assessments of the current situation in IDP Camps for the aspects linked with WASH issue to draw future intervention;
- Give recommendations and participate in the writing of new WASH projects/proposal submissions;
- Monitor field activities, and regular collection of data and compile in weekly activity report;
- Reporting, project analysis and recommendations for reorientation if it’s necessary;
- In collaboration with Program officer, Set up procedures for regular evaluation of WASH activities achievements;
- In close coordination with field associates, provide data for monthly and end of projects report, and for the drafting of activities reporting to Program officer
- Participation in the design of a hygiene awareness-raising and sanitation promotion strategy and responsible of the implementation;
- Represent SIF to partners and stakeholders at camp level
- Assure the technical support for all the activities of WASH programmes,
- Accompany the different aspect of WASH activities,
- To perform other duties as required.
Required Competencies
- Advance Diploma / Degree in Engineering required
- Certification in computing water networks constructions experiences is an asset,
- Hygiene awareness-raising campaign implementation experiences,
- Excellent written and spoken English (essential),
- Consistent reporting skill,
- Experience supervising field staff,
- Excellent communication skills and flexibility,
- Knowledge of conceptual tools (e.g. logical framework) is an asset,
- Computer skills (Word, Excel),
Personal Qualities:
- Flexibility, Organisation skills, Sense of responsibilities, Analysis and coordination skills, Good interpersonal skills, Ready to listen to people, Capacity to prioritize, Open-mindedness and common sense, Strong humanitarian motivation
Job Title: Logistics / Procurement Assistant
Location: Based in Maiduguri
Duration of contract: 3 month (with Visits to project locations possible extension)
Line Manager: Logistics Officer
Line Manager + 1 : Log Coordinator
Expected hiring date: ASAP
Context & Background
The eight-year conflict in Nigeria’s northeast has created a deepening humanitarian crisis. Boko Haram violence and military operations continue to affect millions of people across the region. Nearly 1.9 million people have been forced to flee their homes; more than half of these people are children. Despite massive funding deficits and challenging humanitarian access in some areas, mainly in Borno State, humanitarian partners have scaled up efforts to assist 6.9 million of the most vulnerable people. From January until end of February this year, at least 1.9 million people received life-saving assistance. The key figures are:
- 6.1 million people are in need of protection assistance
- 5.1 million people are food insecure
- 3.4 million people need nutrition assistance
- 2.9 million people need education support
- 2.3 million people are in need of emergency shelter and NFI
- 3.6 million people need WASH services
More than 50,000 people risk famine in Nigeria’s north-eastern Adamawa, Borno and Yobe states between June and August. Some 5.2 million people are projected to suffer severe food scarcity, a third of them will face “emergency” levels of hunger.
Scope of Work
- The Logistics / Procurement Assistant will be primarily responsible for supporting the Logistic activities including purchasing and receiving materials ordered in Maiduguri and by extension Abuja ensuring that all SIF procurement policies and procedures are followed at all times.
- The Logistics Assistant will ensure correct management of stock in Maiduguri, the entry and exit of stock from suppliers etc,
- He / She will directly be involved for distributions and providing logistics support on all steps of procurement.
- The Logistics assistant will be required to spend 80% of his / her working time in MAIDUGURI 20% to other project site giving support to the SIF teams for all logistical needs, especially procurement, storage, food distribution e.t.c
Role in the Organization
The tasks below are not exhaustive and due to the nature of the role, mission and organization, flexibility is required:
Procurement:
- The Logistics Assistant directly reports to the Logistics Officer with an oversight from logistics coordinator.
- The Logistics Assist is responsible for all mission procurement in Maiduguri for items requested for Maiduguri and other project site.
- Maintain proper filing of “procurement files” ensuring their completeness in both hard copies and soft copies.
- Development and management of supplier database and price lists.
- Collect quotations from suppliers and prepare all procurement documentations as outlined in the Procurement Thresholds.
- Collect quotations from various vendors and then make a price list that is updated regularly.
- Assist the Logistics Officer to prepare a pre-qualified vendor list for all categories; goods / services / works.
- Comply, respect and abide by the SIF Procurement procedures & Donor Procurement guidelines.
- Ensure that purchasing requests are updated and follow-up information sent to the field.
- Collect quotations from suppliers and prepare all procurement documentations as outlined in the Procurement Thresholds.
- Prepare contracts, framework agreement in liaison with the Logistics Coordinator.
- Collect quotations from various vendors and then make a price list that is updated regularly.
- Prepare a pre-qualified vendor list for all categories; goods / services / works.
- Preparation of the Monthly report on the Logistics of the Base (Order Follow up, fuel consumption, Mechanical fleet, movement of stock etc.)
- Liaise with Finance Admin Department on all procurement and payment activities.
- Provides regular detailed reports on all logistics operations of the base.
Stock Management:
- Plan and manage monthly inventory inventories of the Stock and equipments
- To be responsible for the correct storage and management of stock in and any other tasked location.
- Receive goods destined for SIF Maiduguri Office.
- Verify that all items ordered are received.
- Verify that that the packing lists reflect the actual items received and inform the carrier / or supplier / or shipper / consignor if there are any missing or damaged items.
- Prepare Goods Received Notes (GRNs).
Maintenance of the Stock / Warehouse:
- To be responsible for appropriate stocking of all items in the store including; environment, ventilation, temperature of the store and the organization of items, separated and arranged appropriately.
- Support Creating and maintaining up to date warehouse documentation thus; Bin Cards, Stock Cards, Warehouse Issue Notes, Goods Received Notes, Loss & Damage Reports and Warehouse reports.
- Ensure updating of the electronic Stock Report according to actual and theoretic stock.
- Carry out monthly inventory and ensure the coherence with Stock Report in the event of record adjustments notify the Logistics Coordinator to validate the adjustments / reconciliations as necessary giving clear justifications.
- Control access to the warehouse and ensure all items are secured at all times.
- Ensure the cleanliness and good order of the warehouse at all times.
- Submit any requests for stock management items (Bin Cards, Stock cards, Padlocks, Stock Reports etc) to Logistics Coordinator.
- Work with the Logistics Coordinator, Ngala Field Logistics Officer and Project teams on supply chain planning to ensure that there is always enough space in the warehouse to accommodate new orders / consignments.
Dispatch:
- Prepare and package items needed by the project teams, accurately (labeling, counting) in good time and with great care to avid damage.
- Prepare Packing Lists & Waybills appropriately.
- Ensure Donation Certificates are prepared and issued with each item given to partners as guided by the Logistics Coordinator.
Administration:
- Ensure all warehouse documents properly for easy reach; waybills, stock cards, bin cards, supply requests, donation certificates including electronic copies.
- Receive stock report and after verification submit to Logistics Coordinator on a weekly basis.
Fleet Management:
- Support in management of Maiduguri vehicles and drivers.
- Communicate with program team regarding vehicle movement schedules and also inform all Maiduguri staff any changes in the vehicle movement schedules.
- Coordinate all flight bookings from staff both for fixed wing & helicopter.
- Conduct regular meetings with drivers emphasizing the importance of Safety & Security.
- Ensure all vehicles are very well maintained and keep communicating with the supplier as regards to the maintenance of the vehicles.
- Ensure that all vehicles must have first aid kits, fire extinguisher, spare tires and an emergency kit.
- Ensure that all drivers maintain the daily log sheets signed at all times of movement.
Others:
- Be aware of the security context within SIF working areas and wider region, providing information to the Logistics Coordinator.
- Attend to any other logistical or program duties as deemed necessary by the Logistics Coordinator.
- Make regular / frequent field visits to give support to Ngala Field Logistics Officer and Storekeepers.
Qualifications and Experiences
- Diploma / NCE level;
- English is mandatory (fluency in writing, reading & speaking). Understanding of French, Hausa and Kanuri is a plus
- 2 years of professional experience in Logistics / Procurement position, preferably in INGO;
- Good working knowledge of computer packages, including MS Office (MS Word, MS Excel, MS Power Point, Outlook, SAGA systems accounting package and others);
- Strong interpersonal and communication skills ;
- Strong analytical and problem solving skills;
- Stress tolerance, Team Player, Working in a multi-cultural set-up;
- Attention to detail, Proactive and reliable, Able to work with limited supervision;
- Willingness to travel to remote and/or insecure locations if needed.
Working Place:
- The position is based in Based in Maiduguri with possible visits to project locations.
Deadline: 12th January, 2020.
Method of Application
Interested and qualified candidates should send their Application along with an up-to-date CV + a Cover Letter (including 3 referees with their current official contacts) by email to: recruitments.ng@secours-islamique.org The email subject line should be marked: “SIF Nigeria – Education and Livelihood Officer”.
Note
- Kindly please mention clearly in the Cover Letter and CV your name in the consecutive order: 1) First name; 2) Surname; 3) Other name. Kindly please do NOT send any other document rather than mentioned above (CV & Cover letter (including 3 referees with their current official contacts), otherwise your application might not be considered.
- Mandatory: The email subject line should be marked: “SIF Nigeria – Education and Livelihood Officer”.
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