Westfield Consulting Limited – Our client, an NGO located in Lagos State is currently recruiting suitably qualified candidates to fill the position below:
Job Title: Administrative Assistant
Location: Lagos
Job Description
Admin Function:
- Ensures an organized filing system for proper documentation and records on each beneficiary.
- Take minutes of meetings and type, including other secretarial duties.
- Prepare an up to date telephone directory showing names and telephone numbers of widows, orphans, and other business contacts for the Foundation.
- Control the use of office telephone lines and report excessive use by staff to the Coordinator.
- Provide back-up support as required by the office, especially during peak periods/absences including undertaking ad hoc official duties as may be assigned.
- Conduct annual visits to widows as and when necessary.
- Responsible for ensuring that each document they receive is properly processed and filed.
- Monitoring the number of office supplies available in the office, as well as ordering for replacement as at when due
- Provide back-up support as required by the office, especially during peak periods/absences including undertaking ad hoc official duties as may be assigned.
Scholarship Programme:
- Develop and manage a comprehensive database of primary and secondary schools the Foundation is working with, showing names of schools, address, contact telephone numbers and contact persons.
- Develop and manage a database of all students in the primary and secondary schools capturing; names of students, age, contact address, mother’s name/telephone numbers, name of school and address.
- Collate and process school bills for the Coordinator’s attention
- Manage widows, orphans, and students’ database
- Manage the alumni database
- Analyze the database to generate specific report as at when needed
Orphans Scheme:
- Build and manage a comprehensive database of all orphans.
- Ensure all orphans’ monthly allowances are paid as and when due.
- Call and/or SMS all the orphans at least once every month.
- Conduct occasional visits to the orphans when the need arises.
- Ensure the general welfare of all orphans and report issues that may require urgent attention to management.
Requirements
- Candidate must possess minimum of a B.Sc. Degree in relevant disciplines;
- Must have minimum of 3 years’ post NYSC experience in an Admin
- Must have verbal and written articulacy, professional discretion, efficiency, well-developed time management and strong organizational skills.
Job Title: Account Assistant
Location: Lagos
Main Duties and Responsibilities
- Checking of School bills for Coordinator’s vetting
- Assisting with Some Banking Errand-Taking letters to the bank.
- Assisting with Data Entry and reconciliations
- Assisting with Filing of Documents
- Assisting to Administer Petty cash when the Accountant is not around
- Assisting with Audit and facts checks
- Assisting with management of paying school fees and reconciliations
- Provide Support to the Account department.
- And any other duties that may be assigned
Requirements
- Candidate must possess minimum of an OND in Accounting or Banking and Finance;
- Must have minimum of 2 experience in offering accounting support
- Must be adept in the use of Quickbook Accounting Software, Microsoft Excel and Word
- Must have verbal and written articulacy, professional discretion, integrity and efficiency.
Job Title: Country Head
Location: Lagos
Job Description
- To provide overall leadership and strategic direction to the Foundation
- To provide leadership for the dissemination of the Foundation’s values, vision and mission at country level
- Ensure effective, high quality, consistent implementation & delivery of the Foundation’s programmes nationwide and internationally
- Maintain cordial partnership relationships at national and international levels with all stakeholders
- Ensure that all communication infrastructures are set up in the programme and smooth information flow is maintained
- Review and where necessary evolve approach to working with partners
- Oversee the implementation of programmes by the team, and at the same time provide feedback, advice and directions as appropriate and ensure that quality standards are met
- Provide oversight to all finance and administrative services in the Foundation
- Establish and roll-out the most effective way to measure and articulate programme impacts
- Represent the Foundation on key donor/partner and all stakeholders’ relationships thereby raising the profile of the Foundation
- Ensure that all major funds are well managed and reported (attaining the objective) and implemented within agreed budgets and timelines
- Oversee and coordinate the programme portfolio to ensure the highest level of project quality and accountability, while fostering continuity through building local capacity and developing innovative programme interventions
- Ensure that all the local offices comply with and contribute to an efficient funds management system across the Foundation, covering the entire funds cycle
- Cultivation of high-level relationships with relevant stakeholders nationally and internationally
- Keep abreast of the trends within the donor environment
- Drawing on programme practice to identify potential advocacy and research agenda
- Develop networks and partnerships with national/regional/international institutions and oversee donor collaboration, fund raising and project development within the country
- Narrative and financial reporting to donors and Foundation
- Responsible for financial feasibility of all country programmes
Requirements
- Postgraduate / Masters qualification in Social Sciences, Management or a related field
- At least six (6) years’ senior Management experience with an international NGO,
- Project management, planning coordinating skills.
- Monitoring, evaluation and quality management skills
- Systems management skills with advanced levels of computer literacy
- People management and performance management skills
- High level written and verbal communication skills
- Ability to maintain exceptional levels of attention to detail under pressure
- Strong team management skills with experience of working in disparate teams
- Experience of managing projects with a huge budget size
- Experience working in a humanitarian context
- Experience in proposal development and reporting
- Significant experience in budget holding duties
- Willingness and ability to travel nationally and internationally.
Operations & Management:
- Leadership
- Corporate Governance & Communication
- Strategic Growth
- Safety, Security & Welfare
- Applicants MUST have previous work experience with an international NGO
- Reporting Line Founder and Board of Trustees
Salary
Attractive and negotiable.
Deadline: 29th February, 2020.
Method of Application
Interested and qualified candidates should send their CV to: cvs@westfield-consulting.com using the Job Title as the subject of the mail.
Leave a Reply