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International / Multinational

Admin Manager Job at Solidarites International (SI)

Solidarites International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 38 years the association has focused on meeting three vital needs – water, food and shelter. Currently present in Nigeria since 2016, SI carries out emergency / post-emergency programs in WASH/ SHELTER AND FSL sectors in the North Eastern region (Four Areas in Borno State).

We are recruiting to fill the positon below:

Job Title: Admin Manager

Location: Monguno, Borno

Goal/purpose

  • Under the supervision of the administrative coordinator, the administrator carries out administrative, accounting and financial management of his/her base, in compliance with donor and SOLIDARITES International procedures.
  • He/she supervises accounting operations and cash management, and carries out budget follow up  in conjunction with the program managers.
  • He/she is also one of those charged with ensuring that Solidarités International’s Human Resources policy is properly implemented at the base.
  • He supports monitors and trains the members of his administrative team.

List of main activities
Administrative management of personnel:

  • Assist in welcoming and integrating new personnel, ensure they receive administrative briefing
  • Centralise training requests from teams and set up a training plan
  • Assist in ordering and determining disciplinary measures
  • Apply the formalities provided for sanctions and for termination or breach of contract
  • Supervise the collection of elements needed to establish wages and monitor their proper implementation
  • Calculate taxes, complete returns and make statements and payments to the necessary organizations
  • Assist in defining and applying Solidarités International’s salary and social policies
  • Evaluate risks linked to changes in compensation and social policies
  • Supervise the administrative management of personnel recruitment and hiring at his/her base
  • Supervise the archiving, handling and security of Solidarités International personnel files
  • Draft employment contracts for employees at his/her base, and ensure that they are adhered to
  • Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel
  • Oversee the setting up of legal representation and consultation bodies for personnel at his/her base, and assist in conflict management and resolution
  • Conduct meetings and communication with personnel
  • Track the cost of living
  • Update the mission organization chart

Team management:

  • Define the needs of administrative personnel at his/her base, and recruit according to the resources allocated
  • Train, support and evaluate the administrative team at his/her assignment base
  • Plan and direct the activities of the administrative team
  • Lead meetings for the administrative team

Cash-flow/bookkeeping:

  • Manage his/her base’s cash-flow and ensure that banks and cash boxes are well supplied
  • Manage transfers and monitor the security of funds
  • Formulate cash-flow forecasts with the logistics officer and the program managers
  • Supervise the upkeep and security of safes and cash-boxes
  • Validate all disbursements and commitments of expenditure, in compliance with Solidarités International procedures
  • Supervise account keeping at his/her base, monitor cash balances
  • Monitor bank books for his/her base and keep the safe
  • Prepare and supervise the monthly closing, review and integration of the accounting for his/her base
  • Verify the accounting files before they are sent to  coordination

Budgetary / financial monitoring:

  • Update allocation boards for his/her base
  • Update and analyze budget follow up in conjunction with logistic and program teams
  • Make connections between budgetary consumption and activity progress
  • Propose solutions if necessary
  • Monitor functioning costs at his/her assignment base
  • Oversee adherence to donor administrative procedures
  • Aid the administrative coordinator in formulating financial reports and carrying out audits
  • Assist in formulating budgets for new projects

Administrative management of the mission:

  • Verify and validate all contracts drafted at the base
  • Assist in selecting Solidarités International premises
  • Ensure administrative monitoring of insurance locations, claims and contracts

Reporting/communication:

  • Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force
  • Take part in meetings relating to administrative aspects, represent Solidarités International on request and/or by order
  • Supervise the sending of administrative files to the  coordination
  • Ensure administrative and financial reports are made to the coordination according to the Solidarités administrative calendar

Org Chart Position (reporting and functional relationships)

  • Line Manager:Field coordinator, base manager
  • Line report:Entire base administrative team
  • Functional Manager: administrative coordinator
  • Functional Report:

Profile Forsaken

  • Interpersonal skills : honest, reliable, very good organization, resistance to stress, team player, capacity to delegate and manage, initiative and autonomy, capacity to prioritize
  • Professional experience : 2 years’ experience in a similar position in NGO sector
  • Languages : English and Hausa
  • Qualification : graduation in Finance or HR or any related field
  • Finance and HR related skills : budget follow-up, accounting, recruitment, payroll
  • IT skills : Excel, Saga, Homere, Outlook, Word

Deadline: 28th February, 2020.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

  • After clicking the link after select “Admin  Manager – Monguno” fill the form and attach your CV
  • The CV attached must be named with your name and surname.
  • As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.

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