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Building and Construction

Secretary to the Managing Director in a Construction Industry

Greenfield Consulting – Our client in the Construction industry is recruiting to fill the position below:

Job Title: Secretary to the Managing Director

Location: Ikosi Ketu, Lagos
Industry: Construction and Consulting
Employment Type: Full-time

Job Summary

  • The Managing Director’s secretary will provide personalized secretarial, administrative and HR support in a well-organized and timely manner.
  • The secretory will also be responsible for office administration.

Job Description: He/she must be able to –
Secretarial duties:

  • Perform a range of secretarial duties, including screening, receiving/coordinating visitors, typing documents, proofreading, copying, keeping confidential records, handling mails and correspondence
  • Provide an effective documentation system using best practice model; and maintain database for valuable business information
  • Taking notes and minutes during meetings and producing briefs, reports and presentations
  • Manage general communication to staff, external stakeholders and other routine correspondence, etc.
  • Handle request and queries appropriately and professionally
  • Organizing and scheduling meetings and appointments
  • Conducting research as may be required by the MD
  • Maintain professionalism and strict confidentiality with all materials
  • Coordinate travel and accommodation requirements and ensure arrangements are place for the MD
  • Manage other assignments as directed by the MD from time to time.

Administrative and HR support duties:

  • Provide HR and administrative support to the MD
  • Drafting contracts documents and tenders
  • Maintain filing system for employee documents and records
  • Manage communication of company policy to new and existing employees and implementation of same
  • Serve as the first point of contact between the MD and employees
  • Manage office operations, supplies and general administration.

Job Requirements / Qualifications

  • First degree in Law, Secretarial Studies, Business Administration, Human Resource Management or related field
  • Excellent organizational skill, ability to work at a fast pace
  • Demonstrate proactive approach to problem-solving with strong decision-making capability
  • Drive, Business acumen, confidentiality and Initiative
  • Male candidates are encouraged to apply.
  • Minimum of 5 years post NYSC experience in a related role (Experience in an Engineering or construction company is an advantage)
  • Excellent written and verbal communication skills
  • MS Office proficiency
  • Qualification: Bachelor Degree, HND.

Deadline: 31st August, 2020.

How to Apply
Interested and qualified candidates should:
Click here to apply online

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