Chemonics International – We’re one of the world’s leading partners in international development, because where Chemonics works, development works. From our founding in 1975, we have worked in more than 150 countries to help our clients, partners and beneficiaries take on the world’s toughest challenges. Today, we re-imagine global supply chains to deliver essential medicines to the right place at the right time. Our global network of more than 4,000 specialists share an unwavering resolve to work better, driven by a conviction that the world must be better.
We are recruiting to fill the position below:
Job Title: Compliance Specialist
Location: Abuja, Nigeria
Reports To: Director of Finance and Operations
Background
- Chemonics International, a leading international organization based in Washington, D.C., seeks a Compliance Specialist for the USAID-funded Strategic HIV/AIDS Response Program (SHARP) Task Order 03 activity in Nigeria.
- This activity aims to identify and support proven interventions through the improvement of service delivery and strengthening health systems with an expanded effort with the Government of Nigeria (GON) in Adamawa, Bauchi, Borno, Jigawa, Kano and Yobe States.
Position Objectives
The objectives of the activity include:
- Targeted and efficient HIV and TB case identification and linkage to care and treatment;
- Enrollment of patients on HIV/AIDS therapy with adequate adherence and minimal loss to follow-up;
- Successfully suppress HIV viral load; and
- Increase GON capacity to expand, coordinate and finance HIV/AIDS and TB services.
- This position will be based in Abuja, Nigeria, with intermittent travel throughout the country. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Scope of Work:
- This scope of work (SOW) sets forth the services to be provided by the Compliance Specialist to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID funded Strategic HIV/AIDS Response Program (SHARP) Task Order 03 activity in Nigeria.
Principal Duties and Responsibilities
- Ensure project compliance with all USAID policies, rules, and regulations applicable to the project, track adherence and application of organizational and project policies and procedures in activities implementation.
- Establish standards and procedures for a resilient compliance system to help prevent, deduct, identify, and correct any non-compliance with project policies and procedures.
- Foster an accountability environment across project operations to ensure funds disbursement for the intended development purposes as outlined in the project contract; identify and prevent occurrences of any fraud, corruption, or misappropriation of funds.
- Review all procurement, grant documents agreements for compliance with all policies and procedures, identify and recommend needs for additional documentation or correction in the process before project approval.
- Review all financial documents to ensure appropriate backup documentation are available on the file before releasing payment; ensure that minimum documentation requirement is met, all invoices, timesheets, contracts are available and sequentially attached to each payment request.
- Review reconciliation of bank accounts, receivable and payable accounts periodically, ensure all outstanding transactions are cleared in accordance with the project’s policies.
- Conduct surprise petty cash counts to ensure petty cash disbursement records are up-to-date and properly coded on the disbursement sheets.
- Maintain an accurate database of the vendors, update it from time to time through identification of new vendors for floating the RFQs, RFPs as may be required.
- Support project in pre-award assessments exercises, financial reviews of the grantees, subcontractors, and vendors as and when required.
- Contribute to the periodic reviews of field office policy manuals, make recommendations on the strengthening of policies and procedures.
- Periodically review adherence of project to record-keeping policies, conduct spot checks on manual as well as electronic record to ensure alignment with organizational indexing policy.
- Contribute to the investigation, assessment of any complaint of corruption, misconduct, and documents findings for supervisor.
- Any other task assigned by the supervisor consistent with the scope of the position.
Other Responsibilities:
- The Compliance Specialist will support the project in the successful implementation of the project work plan and achievement of the project objectives.
- The Compliance Specialist will be responsible for ensuring compliance of all project activities in accordance with Chemonics and SHARP TO 03 policies and procedures as well as general USAID rules and regulations.
- The Compliance Specialist will be responsible to conduct desk reviews of all financial and procurement documents, conduct periodic financial reviews of the subcontractors, and internal audit reviews.
- The Compliance Specialist will at all times adhere to and act in accordance with Chemonics Professional Code of Ethics (“Living Our Values”) and will make the principles of the Code a part of the project’s culture and standard operating procedures.
- The Compliance Specialist will ensure the highest level of integrity, honesty, and transparency in the project operations and will maintain professional relationships with all internal as well as external stakeholders with whom he will interact, throughout the life of the project.
Job Qualifications
- Bachelor’s Degree in Accounting, Business or Public Administration, Economics or any other related field, professional qualification preferred.
- 3 – 5 years of relevant experience in compliance or internal audit, additional experience in an audit firm and/or in the development sector will be preferred.
- Familiarity with local Nigerian laws as well as USG rules and regulations required.
- Excellent communication and interpersonal skills, ability to build and maintain collaborative work relationships.
- Flexible, creative personality and the ability to maintain a rapid and demanding pace of work.
- Excellent ICT skills, especially the use of excel, are required.
- Fluency in English is required.
Supervision:
- The Compliance Specialist will report directly to the Director of Finance and Operations.
- As teamwork is crucial to the success of the project, the Compliance Specialist will be expected to closely coordinate work with other project staff, partners, and donors as per direction from the Director of Finance and Operations.
Location of Assignment:
- The location of the assignment is Abuja, Nigeria with intermittent travel throughout the country.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Administrative Assistant
Location: Abuja, Nigeria
Reports To: HR and Operations Officer
Background
- Chemonics International, a leading international organization based in Washington, D.C., seeks an Administrative Assistant for the USAID-funded Strategic HIV/AIDS Response Program (SHARP) Task Order 03 activity in Nigeria.
- This activity aims to identify and support proven interventions through the improvement of service delivery and strengthening health systems with an expanded effort with the Government of Nigeria (GON) in Adamawa, Bauchi, Borno, Jigawa, Kano and Yobe States.
Position Objectives
The objectives of the activity include:
- Targeted and efficient HIV and TB case identification and linkage to care and treatment; Enrollment of patients on HIV/AIDS therapy with adequate adherence and minimal loss to follow-up;
- Successfully suppress HIV viral load; and 4) Increase GON capacity to expand, coordinate and finance HIV/AIDS and TB services.
Scope of Work:
- This scope of work (SOW) sets forth the services to be provided by the Administrative Assistant to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID funded Strategic HIV/AIDS Response Program (SHARP) Task Order 03 activity in Nigeria.
- This position will be based in Abuja, Nigeria, with intermittent travel throughout the country. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Principal Duties and Responsibilities
- Assists with the organization of meetings and events on and off-site as directed which may include the setting up of rooms/venues, arranging catering and refreshments, ensuring the necessary equipment are in place and functioning, taking minutes where necessary.
- Receive visitors to the office with a high standard of courtesy and hospitality and direct them appropriately.
- Assist the project operations team to manage stock out of office supplies and inventories, process vendor payments, and collate timesheets of long-term and short-term staff.
- Support in sending out reference checks and collation of Biodata documents of successful candidates.
- Support the collation of Onboarding forms and registration of staff to access healthcare.
- Submit the procurement action request for new requisition(s).
- Accurately track and record project inventory, ensuring proper maintenance and security of project assets at Country Office.
- Make travel and accommodation arrangements for project staff and visitors as requested.
- Support the operation of office equipment including reviewing maintenance requirements, arranging for necessary repairs, maintaining equipment inventories, and evaluating new equipment.
- Maintain stock records for stationery and supplies for the office, working with suppliers and verifying receipt of supplies and requisitioning in line with office procedures.
- Ensures all required records are kept up to date and in line with SHARP TO 03 requirements.
- File and retrieve Project documents, records, and reports.
- Collects and sorts incoming and outgoing correspondence.
- Perform any other task as assigned by the supervisor or project leadership.
Job Qualifications
- Bachelor’s Degree in Accounting, Business or Public Administration, Economics or any other related field. Professional qualification(s) will be added advantage.
- Minimum of 2 years of related experience working in project administration.
- Good knowledge of Microsoft Office Suite, specifically in MS Excel and Word.
- Strong organizational, work prioritization skills and attention to detail.
- Ability to work in a professional and cordial manner with fellow staff members, visitors, the general public, and partner institutions including international and local NGOs, and governmental entities.
- Ability to work in a fast-paced environment, meet deadlines, and exercise good, professional judgment that reflects positively on the image and communicates the established program message of the project.
- Experience managing procurements and tracking inventory.
- Experience coordinating travel and logistics.
- Demonstrated ability to work productively within a team.
- Possess excellent organizational and strong multi-tasking skills.
- Ability to communicate clearly and effectively.
- Fluency in English is required.
Supervision:
- The Administrative Assistant will report directly to the HR and Operations Officer.
- As teamwork is crucial to the success of the project, the Administrative Assistant will be expected to closely coordinate work with other project staff, partners, and donors as per direction from the HR and Operations Officer.
Location of Assignment:
- The location of the assignment is Abuja, Nigeria with intermittent travel throughout the country.
Deadline: 31st May, 2021.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Note
- This position is open to applicants who are cooperating country nationals (CCNs) and eligible to work in the country of Nigeria. CCN is defined as a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.
- Candidates will be reviewed on a rolling basis until the positions are filled. No telephone inquiries, please. Finalists will be contacted.
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