Categories
International / Multinational

Recent Job Openings at the International Organization for Migration (IOM)

The International Organization for Migration (IOM) – Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

We are recruiting to fill the position below:

Job Title: Senior Finance Assistant

SVN No.: SVN2021.058
Location: Lagos
Organizational Unit: Resource Management
IOM Classification: G7
Type of Appointment: Special Short-Term (SST) 6 months with possibility of extension
Estimated Start Date: As soon as possible

Context

  • Under the general supervision of the Senior Resource Management Officer and the direct supervision of the Resource Management Officer, the incumbent will assist in planning, leading, organizing and coordinating the activities of the finance unit to include but not limited to the following areas: – Internal and External audit preparation, financial analysis, budgets and other financial issues in accordance with IOM Financial Management Rules and Procedures. In particular, he/she will:

Core Functions / Responsibilities

  • Act or serve as focal point for both internal and external audits for entire mission. The main role of an audit focal point will be to act as “facilitator” to assist in the process of preparing and organizing for internal and external audits.
  • As the Audit focal point, the incumbent may be directly involved in implementing certain recommendations that may arise during either internal or external audit, including follow ups on the recommendations.
  • The focal will be responsible for aiding finance, procurement colleagues, the RMO/SRMO identify possible weakness in the documentations and make the necessary recommendations on how they should be resolved.
  • Ensure the sampled documents are compiled from the e-filing system and physical documents and labelled prior to the audit commencement.
  • Review the sampled documents in trying to identify any gaps prior to the audit commencement
  • Provide information and explanations to the auditors as thought during the audit
  • Coordinate responses to the queries raised during the audit with the RMO/SRMO.
  • Coordinate with the administrative centers and regional offices on the responses
  • Review, verify and release all payments processed through Corresponding bank platform.
  • Ensure internal control systems in place are followed and point areas of weaknesses to the RMO/SRMO with appropriate suggestions of improvements needed.
  • Maintain mission’s bank balances and ensure that mission’s cash reserves are adequately replenished.
  • Provide regular updates to RMO and SRMO on the status of all outstanding debtors/creditors items and to ensure that they are regularly maintained and cleared.
  • Performs periodic cash counts including month end cash count and certify agreement with PRISM/FI.
  • In coordination with RMO, prepare monthly summary of the mission’s national staff projectization and coordinate with HR for posting.
  • Train new users on the use of PRISM FI and any other relevant training in relation to financial guidelines and operations.
  • Liaise with the banks and other suppliers on outstanding financial issues.
  • Review, check and sign off all vouchers posted to PRISM FI in order to ensure all appropriate supporting documents have been attached and correctness/consistency of the postings.
  • In coordination with the RMO, run financial reports (routine reports) according to established guidelines and provide recommendations/ advices to programme colleagues on expenditures and savings
  • In budget preparation and project financial reviews
  • Verify all expense claims to certify correctness and ensure that all appropriate supporting documents have been provided and correct WBS assigned.
  • Coordinate with RMO in responding to the Regional Accounting Support in Manila on monthly account reviews and mission checklist reviews and respond to queries raised on accounting and finance matters by RAS related to Monthly checklists, and other field Missions.
  • Monitor donor reports schedule and assist in preparation of donor financial reports (Interim and Final) in accordance with IOM regulations, established procedures and donor requirements with close coordination with RMO and project Managers.
  • In Coordination with the RMO/SRMO in prepare annual budgets for the Mission and assist in the preparation of budgets for new projects as well.
  • Performs any other duties as may be assigned from time to time.

Requirements
Education:

  • Qualified CPA or ACCA or its equivalent would be an added distinct advantage.
  • Bachelor’s Degree in Accounting and Finance or a related field from an accredited academic institution with Five years of relevant working experience or High School Diploma Certificate with minimum of seven years’ experience.
  • Qualified CPA or ACCA or its equivalent would be an added distinct advantage

Experience:

  • At least 7 years supervisory experience in finance and administration specifically in financial reporting, budgeting, accounts payables, accounts receivables.
  • Prior experience in usage of SAP required.
  • Proficiency in computer skills, especially in MS Office products (Excel, Outlook, Word etc.).

Skills:

  • Proficiency in computer skills, especially in MS Office products (Excel, Outlook, Word etc.).
  • Prior work experience in an international organization an added advantage.
  • Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues.
  • Mature individual, able to work independently, under pressure, able to maintain accuracy, paying attention to details, meeting deadlines, and working with minimal supervision.

Languages:

  • Fluency in English and French required, working knowledge of Portuguese an advantage.

Required Competencies

Behavioural
The incumbent is expected to demonstrate the following competencies:

Values:

  • Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2:

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies – behavioural indicators level 2:

  • Leadership: provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
  • Empowering others & building trust creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other:

  • Only candidates residing in the country of the duty station and within commuting distance of the duty station will be considered.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, confirmation of all documents, and security clearances.
  • Women with the above qualifications are encouraged to apply.

How to Apply
Interested and qualified candidates should submit their Applications via email to: HRNIGERIA@iom.int indicating position number on subject line
And
Click here to apply to online

Job Title: Project Assistant (RR / M & E)

SVN No.: SVN2021.057
Location: Maiduguri, Borno
Type of Appointment: Special Short-Term (SST) 6 months with possibility of extension
Organizational Unit: Reintegration and Reconciliation
Estimated Start: As soon as possible
IOM Classification: G5
Duty Station: Maiduguri

Context

  • Working under the overall supervision of the S2R Senior Project Coordinator and the direct supervision of the ICRS Project Officer, the successful candidate will be responsible for the planning, implementation and monitoring of socio-economic counselling and assistance to ICRS beneficiaries and designing and implementation of Community socioeconomic intervention including community developmental projects.

In particular, s/he will. In particular, the incumbent will perform the following duties:

Core Functions / Responsibilities

  • Assist in the implementation of the ICRS socio-economic reintegration activities including Community Socioeconomic Intervention through identification of community need, and implement community project base on needs.
  • Provide relevant information to beneficiaries and receiving communities, counsel beneficiaries on appropriate socio-economic opportunities and projects, make referrals to partner organizations and opportunities when necessary.
  • Undertake regular field visits to verify socio-economic interventions are implemented in a timely and effective manner, provide immediate response to challenges faced by beneficiaries in the field when possible, and facilitate recording of all activities and observations in the ICRS database.
  • Support effective, efficient and flexible implementation of approved ICRS projects / grants and recommend for implementation socioeconomic approach and procurement plan with budgetary implication for the ICRS beneficiaries and community project including facilitating procurement process for the smooth implementation of reintegration Programme.
  • In coordination with team leaders, draft weekly / monthly activity plans as well as ad hoc activity reports when requested.
  • Develop and maintain friendly, open and professional communications with beneficiaries, local counterparts, contractors / vendors, other agencies and organizations as well as local authorities.
  • Participate in regular staff meetings as well as meetings with community counterparts, implementing partners and other relevant stakeholders.
  • Establish and strengthen strategic partnerships with key national stakeholders and international actors and development partners on issues related to Socioeconomic opportunities for ICRS beneficiaries
  • Recommend for implementation identified opportunities for Beneficiaries
  • Socioeconomic improvement, modernization, simplification, while working closely with other units to ensure timely and efficient implementation of identified process changes.
  • Provide overall support in the day-to-day implementation and monitoring of the Socioeconomic Counselling Unit and field operations under the programme.
  • Perform any other duties as may be assigned by the supervisor..

Requirements
Education:

  • University Degree from an accredited institution in International Relations, Social Science, Law, Development and Humanitarian Affairs or related field.

Experience:

  • Minimum five years (three years for bachelor’s degree Holders) of continuous practice post-graduation, registered to practice in Nigeria and with a valid registration license.
  • Experience in related field, preferably in Transition, Reintegration Reconciliation, or related experience.
  • Experience in projects implemented with communities is an asset.
  • Good computer literacy;
  • Flexible work schedule and be ready to be engaged on short notice.
  • Proven ability to establish and maintain strong working relations with relevant Government counterparts, international organizations, and private sector entities.
  • Previous work experience in international organizations and companies would be an advantage preferably within the United Nations or within the international humanitarian
  • Good knowledge of the northeast region in Nigeria is an asset.

Skills:

  • Demonstrated proficiency with Microsoft Office applications, including Excel, PowerPoint, Good knowledge of information technology and proficiency in Microsoft Office applications especially Excel, Word, PowerPoint, Publisher, and SharePoint.
  • Ability to work under stressful conditions such as heavy workloads and tight timelines.
  • Willing to accept a flexible work schedule.
  • Attentive to details and accuracy in handling and reporting data.
  • Strong communication, negotiation, and problem-solving skills.

Languages:

  • Fluency in English is required and working knowledge of Local Languages.

Required Competencies
Behavioural:

  • The incumbent is expected to demonstrate the following competencies

Values:

  • Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competenciesn – Behavioural Indicators Level 2:

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Others:

  • Only candidates residing in the country of the duty station and within commuting distance of the duty station will be considered.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, confirmation of all documents, and security clearances.
  • Women with the above qualifications are encouraged to apply.

Method of Application
Interested and qualified candidates should send their CV to: HRNIGERIA@iom.int using the Position Number as the subject of the email.
And
Click here to apply online

Click here for more information (PDF)

Job Title: Senior Customer Service Assistant (MHAC)

SVN No.: SVN2021.061
Location: Lagos
Organizational Unit: Migration Health Assessment Center
IOM Classification: G6
Type of Appointment: Special ShortTerm (SST) 6 months with possibility of extension
Estimated Start Date: As soon as possible

Context

  • Under the overall supervision of the Chief of Mission (COM) and the direct supervision of the Migration Health Officer (MHO) Lagos, the incumbent will be responsible for providing customer support duties including managing complaints, conducting surveys, collecting feedback, attending to customer requests and providing information on IOM’s migration health services.

In particular, the incumbent will perform the following duties:

Core Functions / Responsibilities

  • Act as a liaison between applicants (customers) and Head of Units and management.
  • In collaboration with the Heads of Units collect feedback on a regular basis from applicants as they go through the examination process to understand issues of concern and provide solutions as appropriate.
  • Conduct periodic customer surveys with the objectiveof assessing quality service delivery and support addressing identified gaps as appropriate.
  • Ensure questions and concerns from applicants are processed and communicated both verbally and in writing in a timely manner.
  • Conduct periodicQuality Compliance and Quality Assurance audits.
  • Monitor and resolve questions or concerns via multiple media; the phone, email, online chat or social media and de-escalate any issues in a calm manner.
  • Escalate complaints or challenges to the Heads of Units or the supervisor when necessary and appropriate.
  • Schedule and conduct periodic meetings with the Heads of Units and the supervisor on customer related issues.
  • Monitoradherence to Migration Health Assessment Center (MHAC) guidelines for service delivery and compliance with applicable laws and regulations.
  • In coordination with MHAC Managers, facilitate implementation and adherence to ISO 9001: 2015 requirements and any IOM customer-specific requirements.
  • As necessary, provide technical and administrative support to the MHAC Managers in identifying and adjusting approaches to compliance with the health assessment processes.
  • Maintain and promote the confidentiality and integrity of all relevant paperwork in line with standards of conduct and data protection rules.
  • Alert MHAC Managers of any non-compliance to SOPs or codes of conduct by IOM staff members or partners.
  • Demonstrate comprehensive understanding of health assessment processes as well as the ability to remain professional, impartial and unbiased during all interactions with applicants, colleagues and partners.
  • Support development and implementation of SOPs as needed.13.Ensure relevant and appropriate information and communication materials are available in the waiting areas/rooms.
  • Creation of videos for display at the waiting areas/rooms and FAQs to benefit customers.
  • Investigate problems or challenges in view of figuring out what went wrong, how problems might be fixed and how to keep them from happening again.
  • Any other duties assigned by the supervisor.

Education

  • Bachelor’s Degree from an accredited college or University in a Health care related field or Public Administration, Marketing or Business Administration with at least four years of relevant work experience in a health care setting.

Experience:

  • High computer literacy in Windows and MS Office is mandatory, knowledge of web page design would be an asset.
  • In-depth use of MS office applications, data collection and manipulation.
  • Previous working experience with NGOs or international organizations is an added advantage.

Skills:

  • Knowledge of medical terminology essential to provide medical support in a healthcare setting.
  • Knowledge of procedures used in medical offices, hospitals, and other healthcare facilities.
  • Ability to communicate effectively and professionally with applicants and colleagues both verbally and in writing, as well as provide strong documentation.
  • Ability to listen actively to comprehend and decode the customers’ message as well as deduce what is implied in the communication.
  • Ability to function in a team-oriented environment as well as independently deliver results.

Languages:

  • Fluency in English (oral and written), Working knowledge of the local languages an advantage.

Required Competencies:
Behavioural:

  • The incumbent is expected to demonstrate the following competencies:

Values:

  • Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency:maintainhigh ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent,and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2:

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner;is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge,and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring,and motivational way.

Managerial Competencies – behavioural indicators level 2:

  • Leadership: provides a clear sense of direction, leads by example,and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
  • Empowering others & building trustcreates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other:

  • Only candidates residing in the country of the duty station and within commuting distance of the duty station will be considered.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, confirmation of all documents, and security clearances.

Method of Application
Interested and qualified candidates should send their CV to: HRNIGERIA@iom.int using the Position Title as the subject of the email.
And
Click here to apply online

Click here for more information (PDF)

Job Title: Senior Customer Service Assistant (MHAC)

SVN No.: SVN2021.060
Location: Abuja
Organizational Unit: Migration Health Assessment Center
IOM Classification: G6
Type of Appointment: Special ShortTerm (SST) 6 months with possibility of extension
Estimated Start Date: As soon as possible.

Context

  • Under the overall supervision of the Chief of Mission (COM) and the direct supervision of the Migration Health Officer (CMHO) Abuja, the incumbent will be responsible for providing customer support duties including managing complaints, conducting surveys, collecting feedback, attending to customer requests and providing information on IOM’s migration health services.

In particular, the incumbent will perform the following duties:

Core Functions / Responsibilities

  • Act as a liaison between applicants (customers) and Head of Units and management.
  • In collaboration with the Heads of Units collect feedback on a regular basis from applicants as they go through the examination process to understand issues of concern and provide solutions as appropriate.
  • Conduct periodic customer surveys with the objective of assessing quality service delivery and support addressing identified gaps as appropriate.
  • Ensure questions and concerns from applicants are processed and communicated both verbally and in writing in a timely manner.
  • Conduct periodic Quality Compliance and Quality Assurance audits.
  • Monitor and resolve questions or concerns via multiple media; the phone, email, online chat or social media and de-escalate any issues in a calm manner.
  • Escalate complaints or challenges to the Heads of Units or the supervisor when necessary and appropriate.
  • Schedule and conduct periodic meetings with the Heads of Units and the supervisor on customer related issues.
  • Monitor adherence to Migration Health Assessment Center (MHAC) guidelines for service delivery and compliance with applicable laws and regulations.
  • In coordination with MHAC Managers, facilitate implementation and adherence to ISO 9001: 2015 requirements and any IOM customer-specific requirements.
  • As necessary, provide technical and administrative support to the MHAC Managers in identifying and adjusting approaches to compliance with the health assessment processes.
  • Maintain and promote the confidentiality and integrity of all relevant paperwork in line with standards of conduct and data protection rules.
  • Alert MHAC Managers of any non-compliance to SOPs or codes of conduct by IOM staff members or partners.
  • Demonstrate comprehensive understanding of health assessment processes as well as the ability to remain professional, impartial and unbiased during all interactions with applicants, colleagues and partners.
  • Support development and implementation of SOPs as needed.13.Ensure relevant and appropriate information and communication materials are available in the waiting areas/rooms.
  • Creation of videos for display at the waiting areas/rooms and FAQs to benefit customers.
  • Investigate problems or challenges in view of figuring out what went wrong, how problems might be fixed and how to keep them from happening again.
  • Any other duties assigned by the supervisor.

Education

  • Bachelor’s Degree from an accredited college or University in a Health care related field or Public Administration, Marketing or Business Administration with at least four years of relevant work experience in a health care setting.

Experience:

  • High computer literacy in Windows and MS Office is mandatory, knowledge of web page design would be an asset.
  • In-depth use of MS office applications, data collection and manipulation.
  • Previous working experience with NGOs or international organizations is an added advantage.

Skills:

  • Knowledge of medical terminology essential to provide medical support in a healthcare setting.
  • Knowledge of procedures used in medical offices, hospitals, and other healthcare facilities.
  • Ability to communicate effectively and professionally with applicants and colleagues both verbally and in writing, as well as provide strong documentation.
  • Ability to listen actively to comprehend and decode the customers’ message as well as deduce what is implied in the communication.
  • Ability to function in a team-oriented environment as well as independently deliver results.

Languages:

  • Fluency in English (oral and written), Working knowledge of the local languages an advantage.

Required Competencies:
Behavioural:

  • The incumbent is expected to demonstrate the following competencies:

Values:

  • Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency:maintainhigh ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent,and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2:

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner;is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge,and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring,and motivational way.

Managerial Competencies – behavioural indicators level 2:

  • Leadership: provides a clear sense of direction, leads by example,and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
  • Empowering others & building trustcreates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other:

  • Only candidates residing in the country of the duty station and within commuting distance of the duty station will be considered.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, confirmation of all documents, and security clearances.

Method of Application
Interested and qualified candidates should send their CV to: HRNIGERIA@iom.int using the Position Title as the subject of the email.
And
Click here to apply online

Click here for more information (PDF)

Job Title: Senior Finance Assistant – G6

SVN No.: SVN2021.059
Location: Lagos
Organizational Unit: Resource Management
IOM Classification: G6
Type of Appointment: Special ShortTerm (SST) 6 months with possibility of extension
Estimated Start Date: As soon as possible

Context

  • Under the overall Supervision of Senior Resource Management Officer (SRMO) and direct supervision of the Resource Management Officer (RMO), the incumbent will be responsible for the preparation, verification, and review of accounts payable, funds requests, release of payments, reconciliation of accounts, financial reports and other financial issues in accordance with IOM Financial Management Rules and Procedures.

In particular, the incumbent will perform the following duties:

Core Functions / Responsibilities

  • Verifies the Payment Requests with the supporting documents before submission to RMO/ SRMO for final review /endorsement. Verifies invoices and ascertains that the equipment, supplies or services they refer to were duly received before proceeding with the Payment Request
  • Verify and enter Costumer Invoice for sale of assets or other property and request for reimbursement and ensure proper documentation is completed timely.
  • Assist in the preparation of financial monitoring reports for the assigned projects, analysing and ensuring that the allocated funds are efficiently disbursed, and with regards to the staff and office cost, ensure the only the eligible costs have been charged.
  • Assist the RMO and SRMO in preparation of annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to Include in the budget.
  • Assist in monthly Office Cost Projectization analysis file at the beginning of each month.
  • IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity. Applications are welcome from first- and second-tier candidates, particularly qualified female candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
  • Ensure vendor accounts are monitored and cleared in a timely manner. Assist in clearing and maintaining the control accounts in the SAP system periodically.
  • Ensure the accurate performance of bank reconciliation to the respective bank GL’s on a timely manner
  • Undertake quality control checks on the monthly accounts, assist the month end accounts closure and ensure the deadlines are adhered to rules and procedures.
  • Assist Project Managers on any arising issues concerning the financial monitoring reports and the RMO and Project Managers to produce both interim and final financial reports for the active projects and assist in carrying out financial analysis
  • Assist in liaison with the RMO, project external auditors and IOM internal auditors in conducting such audits and handle the audit queries raised by donors for the completed projects.
  • In consultation with RMO, assist in preparation of response to the queries outside the mission (internal and external) within reasonable timeframe.
  • Clear Periodic checklist queries/ project review queries forwarded by RAS in coordination with the RMO/SRMO and respond to RAS, MRF, HQ and other missions
  • 1Analyse and report on expenditure and variations within projects. Bring to the attention of the RMO any relevant financial and budgetary issues on an ongoing basis.
  • Assist in the preparation of monthly, quarterly, or annual financial reports, including financial reports for the Mission and donors, adhering to established reporting deadlines set by project agreements.
  • Assist in liaising with the IOM bank in Nigeria as well as IOM treasury unit in Geneva to ensure there is sufficient funds in the missions’ bank accounts to meet the mission’s financial commitments
  • Maintain and ensure the appropriate internal controls are observed to safeguard the Organizational assets and prevent frauds and make suggestions for improvements.
  • Assists in the preparation of documentation for project outside PRIMA including preparation BNP.
  • Performs any other duties as may be assigned from time to time

Education

  • Bachelor’s Degree in Finance, Accounting, Business Administration, or any other related field.
  • Five years of working experience with completed High/Secondary school education or, three years of working experience
  • Certification in CPA II or more will be an added advantage.
  • Experience:
  • Knowledge of accounting systems (SAP advantage), generally accepted accounting principles and audit/review procedures.
  • Ability to analyze and interpret source information and data; capable of designing, reviewing, and revising business processes to achieve efficiency.
  • Personal commitment, efficiency, flexibility, drive for results, creative thinking, organized, accurate.
  • Ability to work effectively with different levels within and outside the organization and with colleagues from varied cultural and professional backgrounds.

Skills:

  • Computer literacy including proficiency in MS Office applications; knowledge of other IT packages and their implementation is an advantage.
  • Ability to draft correspondence and communicate effectively.

Languages:

  • Fluency in English and French required, working knowledge of Portuguese an advantage.

Required Competencies
Behavioural:

  • The incumbent is expected to demonstrate the following competencies:

Values:

  • Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2:

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies – behavioural indicators level 2

  • Leadership: provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
  • Empowering others & building trust creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

  • Only candidates residing in the country of the duty station and within commuting distance of the duty station will be considered.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, confirmation of all documents, and security clearances.

Method of Application
Interested and qualified candidates should send their CV to: HRNIGERIA@iom.int using the Position Number as the subject of the email.
And
Click here to apply online

Click here for more information (PDF)

Job Title: Senior Finance Assistant – G7

SVN No.: SVN2021.058
Location: Lagos
Organizational Unit: Resource Management
IOM Classification: G7
Type of Appointment: Special Short-Term (SST) 6 months with possibility of extension
Estimated Start Date: As soon as possible

Context

  • Under the general supervision of the Senior Resource Management Officer and the direct supervision of the Resource Management Officer, the incumbent will assist in planning, leading, organizing and coordinating the activities of the finance unit to include but not limited to the following areas: Internal and External audit preparation, financial analysis, budgets and other financial issues in accordance with IOM Financial Management Rules and Procedures.

In particular, he/she will:

Core Functions / Responsibilities

  • Act or serve as focal point for both internal and external audits for entire mission. The main role of an audit focal point will be to act as “facilitator” to assist in the process of preparing and organizing for internal and external audits.
  • As the Audit focal point, the incumbent may be directly involved in implementing certain recommendations that may arise during either internal or external audit, including follow ups on the recommendations.
  • The focal will be responsible for aiding finance, procurement colleagues, the RMO/SRMO identify possible weakness in the documentations and make the necessary recommendations on how they should be resolved.
  • Ensure the sampled documents are compiled from the e-filing system and physical documents and labelled prior to the audit commencement.
  • Review the sampled documents in trying to identify any gaps prior to the audit commencement
  • Provide information and explanations to the auditors as thought during the audit
  • Coordinate responses to the queries raised during the audit with the RMO/SRMO.
  • Coordinate with the administrative centers and regional offices on the responses
  • IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity. Applications are welcome from first- and second-tier candidates, particularly qualified female candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
  • Review, verify and release all payments processed through Corresponding bank platform.
  • Ensure internal control systems in place are followed and point areas of weaknesses to the RMO/SRMO with appropriate suggestions of improvements needed.
  • Maintain mission’s bank balances and ensure that mission’s cash reserves are adequately replenished.
  • Provide regular updates to RMO and SRMO on the status of all outstanding debtors/creditors items and to ensure that they are regularly maintained and cleared.
  • Performs periodic cash counts including month end cash count and certify agreement with PRISM/FI.
  • In coordination with RMO, prepare monthly summary of the mission’s national staff projectization and coordinate with HR for posting.
  • Train new users on the use of PRISM FI and any other relevant training in relation to financial guidelines and operations.
  • Liaise with the banks and other suppliers on outstanding financial issues.
  • Review, check and sign off all vouchers posted to PRISM FI in order to ensure all appropriate supporting documents have been attached and correctness/consistency of the postings.
  • In coordination with the RMO, run financial reports (routine reports) according to established guidelines and provide recommendations/ advices to programme colleagues on expenditures and savings
  • In budget preparation and project financial reviews
  • Verify all expense claims to certify correctness and ensure that all appropriate supporting documents have been provided and correct WBS assigned.
  • Coordinate with RMO in responding to the Regional Accounting Support in Manila on monthly account reviews and mission checklist reviews and respond to queries raised on accounting and finance matters by RAS related to Monthly checklists, and other field Missions.
  • Monitor donor reports schedule and assist in preparation of donor financial reports (Interim and Final) in accordance with IOM regulations, established procedures and donor requirements with close coordination with RMO and project Managers.
  • In Coordination with the RMO/SRMO in prepare annual budgets for the Mission and assist in the preparation of budgets for new projects as well.
  • Performs any other duties as may be assigned from time to time.

Education

  • Qualified CPA or ACCA or its equivalent would be an added distinct advantage.
  • Bachelor’s degree in Accounting and finance or a related field from an accredited academic institution with Five years of relevant working experience OR
  • High School Diploma Certificate with minimum of seven years’ experience.
  • Qualified CPA or ACCA or its equivalent would be an added distinct advantage
  • Experience:
  • At least 7 years supervisory experience in finance and administration specifically in financial reporting, budgeting, accounts payables, accounts receivables.
  • Prior experience in usage of SAP required.
  • Proficiency in computer skills, especially in MS Office products (Excel, Outlook, Word etc.).
  • Skills:
  • Proficiency in computer skills, especially in MS Office products (Excel, Outlook, Word etc.).
  • Prior work experience in an international organization an added advantage.
  • Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues.
  • Mature individual, able to work independently, under pressure, able to maintain accuracy, paying attention to details, meeting deadlines, and working with minimal supervision.

Languages:

  • Fluency in English and French required, working knowledge of Portuguese an advantage.

Required Competencies
Behavioural:
The incumbent is expected to demonstrate the following competencies:

Values:

  • Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2:

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies – behavioural indicators level 2:

  • Leadership: provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
  • Empowering others & building trust creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

  • Only candidates residing in the country of the duty station and within commuting distance of the duty station will be considered.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, confirmation of all documents, and security clearances.
  • Women with the above qualifications are encouraged to apply.

Method of Application
Interested and qualified candidates should send their CV to: HRNIGERIA@iom.int using the Position Number as the subject of the email.
And
Click here to apply online

Click here for more information (PDF)

Deadline: 16th July, 2021.

Note

  • In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to Human Resources, International Organization for Migration (IOM) and with a subject line SVN2021.058 Lagos. Senior Finance Assistant G7.
  • All applications should include a functional email address, mobile numbers, and detailed curriculum vitae (CV).
  • Please note that this position is open only to Nigerian National applicants and only shortlisted candidates will be contacted.

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