Breakthrough ACTION ignites collective action and encourages people to adopt healthier behavior – from using modern contraceptive methods and sleeping under bed nets to being tested for HIV and preventing the spread of zoonotic diseases – by forging, testing, and scaling up new and hybrid approaches to social and behavior change.
We are recruiting to fill the position below:
Job Title: Administrative Assistant II
Location: Abuja (FCT)
Summary
- The Administrative Assistant II will be responsible for assisting the Senior Administrative Officer II and other members of the administrative team with day-to-day tasks related to project administration.
Essential Duties and Responsibilities
In addition to the general duties described above. Specific duties and responsibilities include the following:
- Support the admin team with the implementation of procurement processes and procedures and processing vendor and invoices;
- Assist with logistics arrangements for international staff/visitors;
- Ensure that the assets that are issued to staff are authorized, recorded and necessary paper work exists as per the office/USAID policy.
- Assist with logistics for conferences, local travel, workshops and other activities;
- Manage staff monthly call credit and internet payments;
- Support the team with basic asset/inventory management;
- Support in the staff HMO registration and payment;
- Support the admin team in updating and managing vendor contracts and Service Level Agreements (SLAs);
- Assist with the management of project vehicles and drivers. Ensure drivers comply with safety rules and defensive driving techniques and reports;
- Ensure procurement of goods and services for the project are done according to USAID and institutional rules and regulations.
- Together with relevant staff ensure that travel & logistics, welfare and support needs of visiting guests to Nigeria and expatriates are met;
- Support in the maintenance and management of physical office space and project vehicles; including environmental cleaning, local transportation, maintenance of office equipment and appliances and meeting staff office needs;
- Prepare relevant administrative reports when needed;
- Other duties as identified by supervisor.
Supervisory Responsibilities:
- This position has no direct supervisory responsibilities.
Minimum Qualifications
- Minimum of Bachelor’s Degree
- 2 – 4 years experience working with donor-funded projects in administrative and procurement related tasks
- Working experience with USAID funded project is an added advantage
- Working Knowledge of MS Office Packages
- Knowledge of administrative procedures.
- Well-organized, with ability to track multiple activities and deadlines
- Ability to work successfully in a cross-cultural, team-based environment.
Application Closing Date
3rd December, 2021.
How to Apply
Interested and qualified candidates should send their CV in PDF format to: hiring@ba-nigeria.org using ” Administrative Assistant II – Abuja” as the subject of the mail.
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