Front Desk Officers recruitment at The Skills Outside School Foundation

The Skills Outside School Foundation is a not-for-profit organisation
registered as in IT (70340) in June 2014 at the Corporate Affairs
Commission, Nigeria and a Company Limited by Guarantee (09365183) at the
Companies House, UK.

The Skills Outside School Foundation is recruiting to fill the position below:

Job Title: Front Desk Officer
Location:
Abuja
Roles and Responsibilities

  • Demonstrate excellent phone etiquette by making phone calls
    and/or responding to all callers in a friendly, professional and
    courteous manner
  • Routing callers appropriately to members of the Executive Council
  • Taking orders from customers and suppliers
  • Collecting and managing inventory and stock
  • Writing receipts for payments
  • Scheduling appointments
  • Verifying, identification and signing in guests
  • Opening and closing of the office
  • Acting as a liaison between guests and staff
  • Filing all documents as necessary including expense reports
  • Taking ownership of the Foundation’s movement book for all staff to clock in and out
  • Ensure guests are welcomed warmly upon arrival at the reception
  • Ensure all reading material located at the reception are up to date and in good condition
  • Manage all front office equipment and ensure that all damage is reported promptly to management as appropriate
  • Maintain business premises and other facilities
  • Manage procurement and inventory
  • Drafting letters and other documents such as Powerpoint presentations
  • Proofreading documents and letters to be sent by staff
  • Managing staff diaries and making appointments
  • Ensure that all emergency numbers are immediately available and accessible in the event of any emergency. This includes, nearby hospitals, fire services, security services’ company and nearby Nigerian Police
  • Ensure all suspicious or unruly persons in the reception area are reported promptly to the President or the Admin and HR Manager
  • Minutes taking at meetings, schedule meetings, maintain the staff meeting calendar, circulate meeting agenda etc.
  • Receiving and dispatching post
  • Updating the filling system and manage filing the office documents for both hard and electronic copies
  • Entering data from program documents
  • Managing logistics including travel arrangements, hotel and
    vehicle arrangements etc. for staff, guests, volunteers, etc. as may be
    required
  • Photocopying and printing
  • Taking accurate phone messages and inform the necessary parties appropriately

Skills and Competencies

  • Excellent written and verbal communication skills
  • Strong proactive and organizational skills
  • Ability and willingness to work long hours where required
  • Ability to work weekends where required to
  • Ability to work with minimal/no supervision
  • Ability to multi-task with minimal or no error
  • Ability to be a proactive thinker and an excellent problem solver

Education and Experience

  • Minimum of OND in Business Administration, Mass Communication,
    English or any related course in Social Sciences, Art/ Humanities and
    Management.
  • Minimum of 1 (one) year in relevant front desk or customer service experience.
  • Excellent Administrative skills and experience.

How to Apply
Interested and qualified candidates should send their CV’s to: recruitment@skillsoutsideschool.com


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