Job Vacancies In A Renowned Pan-African Oil & Gas Servicing Company

Location: LagosJob Description

• We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.
• Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute email, correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• BSc. Holder; additional qualification as an Administrative assistant or Secretary will be a plus.

• Knowledge of Job Description, equipment and information at sea
• Brief, supervise and liaise on daily basis with the crew and ground staff to ensure they are aware of Global Spectrum SOPs and are effectively enforcing the required regulations.
• Prepare weekly reports for the Field offices and update data on available incident data tools.
• The MSLO will be available 24/7 to respond to any staff concerns or incidents that might require urgent attention.
• Gathering, sharing and analysis of security/operations information
• Meeting deadlines and report lines
• Ability to prepare and coordinate schedules for vessels
• Ability to distribute clear, accurate & Informative work to the correct destination
• Ability to control and oversee a crisis scenario
• Commitment to the job and achieving successful outcomes
• Ability to motivate, coach and develop others such as crew & SOC.
• Ability to liaise with clients and Maritime/security regulatory agencies
• Ability to effectively manage and implement the company’s HSE manual.

• 10years working experience in a similar role
• Degree in any relevant field of studies, preferably Security or Maritime related discipline.
• Basic Offshore Safety Induction Emergency Training (BOSIET)
• Security courses (ISPS. SSO (Ship Security Officer), CSO, PFSO or similar)
• Seaman book.
• Seaman Medical.
• International passport.
• Standards of Training, Certification and Watchkeeping for Seafarers (STCW) plus Helicopter Underwater Escape Training (HUET) can be accepted in place of BOSIET.

• Ability to work closely, professionally and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background.
• Sound judgment and the ability to under minimal supervision
• Strong assessment, evaluation, analysis and planning skills
• Interpersonal communication and proven written / presentation skills
• Demonstrated ability to work under stressful conditions
• Flexibility and ability to work long hours.

• Install and configure computer hardware operating systems and applications
• Monitor and maintain computer systems and networks
• Talk staff or clients through a series of actions, either face-to-face or over the phone, to help set up systems or resolve issues
• Troubleshoot system and network problems, diagnosing and solving hardware or software faults
• Replace parts as required
• Provide support, including procedural documentation and relevant reports
• Follow diagrams and written instructions to repair a fault or set up a system
• Support the roll-out of new applications
• Set up new users’ accounts and profiles and deal with password issues
• Respond within agreed time limits to call-outs
• Work continuously on a task until completion (or referral to third parties, if appropriate)
• Prioritise and manage many open cases at one time
• Be the first point of contact for staff on collection of new hardware and replacement hardware from the Group
• rapidly establish a good working relationship with customers and other professionals, such as software developers
• Test and evaluate new technology
• Conduct electrical safety checks on computer equipment.

• 5 years’ experience of working in a similar role
• Qualified to degree level
• Excellent written and verbal communication skills are essential
• Strong interpersonal skills and relationship management
• You will need to be well organised and be able to prioritise workload
• MCP or MCSE qualifications desirable but not essential
• Proven IT experience, specifically the use of Microsoft Word, Excel & Power Point Outlook to support end users and ability to produce high quality documentation.

• We are looking for a qualified Accountant to handle prepare, compute, manage, research and analyze all accounting data, in order to provide quantitative information on performance, financial position, solvency, liquidity and cash flows of our business.

• Manage all accounting operations based on accounting principles
• Prepare budget and financial forecasts
• Publish financial statements in time
• Conduct month-end and year-end close process
• Collect, analyze and summarize account information
• Compute taxes and prepare tax returns, balance sheet, profit/loss statement etc
• Develop periodic reports for management
• Audit financial transactions and document accounting control procedures
• Keep information confidential and secure them with random database backups
• Keep up with financial policies, regulation and legislation

• 10 years working experience as an Accountant or in a relevant field
• Thorough knowledge of accounting and corporate finance principles and procedures
• Excellent accounting software user
• Strong attention to detail and confidentiality
• Advanced Degree in Accounting.

• Recruiting, training and developing staff
• Making sure that staff get paid correctly and on time
• Pensions and benefits administration
• Approving job descriptions and advertisements
• Looking after the health, safety and welfare of all employees
• Organising staff training sessions and activities
• Monitoring staff performance and attendance
• Advising line managers and other employees on employment law and the employer’s own employment policies and procedures
• Ensuring candidates have the right to work at the organisation
• Review employment and working conditions to ensure legal compliance
• Negotiating salaries, contracts, working conditions or redundancy packages with staff and representatives

• 10 years working experience as HR officer, administrator or other HR position
• Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
• Understanding of labor laws and disciplinary procedures
• Proficient in MS Office; knowledge of HRMS is a plus
• Outstanding organizational and time-management abilities
• Excellent communication and interpersonal skills
• Problem-solving and decision-making aptitude
• Strong ethics and reliability
• B.Sc/B.A in Business Administration, Social Studies or relevant field; further training will be a plus