Office Manager Job in a Skin Care Industry

Poise and Etiquette – Our client, in the skin care industry, is looking to fill the position below:


Job Title: Office Manager
Location:
 Lagos
Job Requirements 

  • The ideal candidate should have a minimum of an OND qualification.
  • The ideal candidate must have work experience in a customer service role
  • Good oral and written communication is a must
  • Candidates applying for this position should live in lekki and its environs.


Job Title: Head Accountant

Location:
 Lagos
Reports To: MD/CFO
Direct Reports: Account Assistant

Job Description
 

  • Internal Controls and Investor Management as well as maintain good Accounting systems and structures in the Organization.

Performance Metrics

  • Performance Area
  • Key Performance Indicators (KPI)
  • Accounts Management
  • Timely resolution of discrepancies with Investors’ accounts.
  • Accuracy in documentation and easy retrieval of financial transaction records.
  • Timely reconciliation of accounts.
  • Implements financial and accounting policies, procedures, and strategies across the organization.
  • Petty Cash Management
  • Update of Petty Cash on daily basis.
  • Proper documentation of Invoices and receipts for payments made as well as disbursement reports.
  • Prompt and timely Preparation & management of Weekly Receivables report and tracking for follow up to ensure collections to agreed terms.
  • Management & Preparation of Monthly payables Report, along with monthly costs budget.
  • Ensure protection for assets through adequate record keeping, maintenance of assets register & insurance coverage.
  • Operational Accounts
  • Efficiency in the management of Investors’ Account.
  • Minimal Financial Losses.
  • Process turnaround time /speed of processing.
  • Ease of identification and retrieval of documents.
  • Timely computation of Return on Investments to Investors.
  • Efficient Management of Payroll and Petty cash.
  • Relationship Management
  • Maintains good client relationships with Investors.
  • Maintains key banking relationships to facilitate proper, timely and cost- effective funding of business operations.

Key Skills and Competencies:

  • Good knowledge of accounting systems and practices.
  • Proficiency in the use of relevant computer applications for financial reporting. Budgeting, financial forecasting and cost control.
  • Investment planning and portfolio management.
  • Financial reporting and Tax planning/management
  • Strong project management skills
  • Good customer relationship management skills
  • Excellent interpersonal and negotiation skills
  • Presentation and communications skills.



Key Responsibilities

  • Assists in the development of annual plans and budgets for the Finance department to support the achievement of the corporate strategy.
  • Updates and implements financial and accounting policies, procedures, and strategies across the organization as directed by the CFO.
  • Work with the CFO and MD on possible Investment portfolios where funds can be channeled to.
  • Developing and monitoring Internal Controls as well as Risk Management.
  • Managing software accounting system as well as ensure the business runs smoothly and profitably.
  • Preparation of Monthly financials as well as Monthly Management Reports for Senior Management.
  • Computation of Return on Investments as well as Regular Fund Statements to Investors.
  • Maintains accounting practices to ensure accurate and reliable data is available for business operations and planning.
  • Ensures effective management of the organization’s financial resources, and compliance with annual Budgets.
  • Ensures the accurate recording of financial transactions, and the prompt reconciliation of all accounts.
  • Manages relationships with relevant external bodies/ contacts e.g. regulatory
  • organizations, external auditors, solicitors, banks etc. Ensures the prompt administration of monthly payrolls, staff allowances and benefits, tax remittance, payment of insurance premiums and other statutory fees.
  • Represents the company to financial partners, including financial institutions, investors, auditors, public officials, etc.
  • Manages key banking relationships to facilitate proper, timely and cost- effective funding of business operations.
  • Implements and ensures compliance with the accounting policies and procedures of the group in line with financial regulatory standards.
  • Works with CFO to ensure the preparation and communication of timely, accurate, and useful financial and management reports for investors, lending institutions and the Board of Directors on a periodic and /or ad-hoc basis.
  • Financial admin. – Submitting claim forms & ensuring payment to vendors for various office related expenses.
  • Updating of Petty Cash Templates on daily basis.
  • Supervision of Issuance and preparation of Invoices and receipts to ensure compliance with agreed standards and deadline.
  • Ensure prompt and timely Preparation & Management of Weekly Receivables report and tracking for follow up to ensure collections to agreed terms.
  • Management & Preparation of Monthly payables Report, along with monthly costs budget.
  • Preparation of Monthly Statement of Receipts & Disbursement Report.
  • Responsible for Expenses Control, Petty Cash Management & Control of petty expenses.
  • Assist in carrying out administrative tasks as may be assigned from time to time.
  • Any other duties as will be assigned by the CFO and MD.

How to Apply
Interested and qualified candidates should send their CV’s to: recruiter@poiseandetiquette.com with the position applied for as the subject of the email, if not the sent email will not be opened.

Application deadline  15th January, 2016. 


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