Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.
We are recruiting to fill the position below:
Job Title: Finance Assistant
Location: Damaturu, Yobe
Job type: Full Time
Starting date: As Soon As Possible
Direct Line Manager: Finance Officer
Tasks and Responsibilities
Objective 1 – Assist the Finance Officer in managing cash flow and accountancy on the base:
- Ensure that all advances made within the month are justified before the final monthly cash count.
- Visit the fields during various program activities to make payments
- Support the Yobe program’s cash transfer implementation
- Make payments and verify the consistency of supporting documents submitted in accordance with the ACF’s procedures, ensuring all invoices are accurate, consistent and signed
- Check the nature of all documents presented for retirements (photocopy, original, pro forma, translation, date, signature, stamp, terms used, the accuracy of calculations, etc.)
- Manage the sub- base’s and base cash box
- Ensure that the physical cash box and the Excel/Saga cash book correspond on a daily basis.
- Close the cash book on a monthly basis & send it to Finance Officer
Objective 2 – Assist the Finance Officer in checking compliance with purchasing procedures, respect of the supply chain guidelines and payment mode:
- Respect ACF purchasing procedures as per KLV3 when giving an advance and to report to Finance Officer and/or the Finance Manager if these procedures are not respected
- Ensure that Logistics and PMs respect the supply chain guidelines.
- Liaise with the log department for any discrepancy and missing procedure
- Ensure all suppliers are paid according to terms designated in signed contracts
- Assist to ensure all payments are made timely
Objective 3 – Assist the Base Finance Officer in Management of the Cash Transfer program:
- Reconciling of vendors payment with the red rose platform for payment.
- Filling and archiving all related documents.
- Check that all daily report summary sheets, the daily transaction sheets, and the amounts on the Platform correspond.
- Keep close coordination with the cash program manager and team.
- Ensure transparency throughout the process of unconditional/conditional cash transfer program.
- Ensure validity, reliability, timeliness, and quality of all information while submitting to the banks for final payments.
- Producing reports on a regular basis or as per the request of the line manager
- Sticking of red rose beneficiaries’ receipts and daily reports on white paper.
- Manage the base’s bank book-BD03NGN
- To ensure that the selection, replacement, and removal of vendors are in line with the ACF SOP on Cash base intervention.
- Ensure prompt payment of the Vendors based on the ACF SOP on Cash base intervention
- To ensure that Logistics and PM respect the CBI guidelines.
- Training of Vendors on ACF financial procedures and payment policies.
Objective 4 – Assist the base Finance Officer in managing the administrative document sorting, follow up and filing of documents:
- Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in excel file.
- After the monthly accounting closure check that the accounting codes, the project codes and the budget codes are accurate
- Photocopy and file all the invoices/Documents (base financial books) according to the monthly base books respectively, before sending to Capital office for archiving
- Check that all the invoices are present for each transaction in the accountancy.
- Classify & split the invoices according to their budget lines if necessary, particularly when they have been used in various operations (redistribution of the initial budget lines).
Position Requirements
Qualifications:
- HND or B.Sc. Accounting, Bachelor level degree in Management, Finance, or related field
Skills and Experience
Essential:
- Professional
- Organized with time management and planning skills
- Sense of confidentiality
- Strong computer skills, and familiarity with Microsoft Word and Excel
- Ability to manage and follow work plans
- Good interpersonal skills (communication, able to negotiate, influence, give effective feedback, be a team player)
- Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs
Preferred:
- Minimum of 1 years’ experience in a finance and administration-related role.
- Experience in a non-governmental organization is preferred
- Experience with donor-funded programs would be appreciated.
Minimum Basic Salary
NGN156,995 per Month.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Grants and Compliance Manager
Location: Maiduguri, Borno
Job type: Full Time
Start date: As Soon As Possible
Direct Line Manager: Grants & Compliance Coordinator
Tasks and Responsibilities
Objective 1 – Coordinate and supervise the production and submission of quality and timely donor reports:
- Ensure high quality and timely grant reporting from technical support staff and programme managers for submission to the HOD Grants and Compliance; undertake a qualitative review, grammatical edit and ensure compliance to guidelines and donors’ requirements, use of proper templates
- Ensure that internal timelines and external deadlines are met; maintain the reporting tracker developed by HOD, follow up on inputs from project teams and technical staff and update archive on NHF and in the base.
- In collaboration with the Coordination Team (Program, WASH, FSL, Nutrition and Health, Log, Finance, MEAL coordinators), address any further follow-up question/s, comment, etc., to ensure compliant and quick submission of additional and/or revised information required.
- Coordinate responses to any donor feedback and ensure timely submission of requested feedback.
Objective 2 – Identification, coordination, preparation, writing, and submission of quality and timely concept notes and full proposals, following Action Against Hunger’s validation processes and taking into account the donor guidelines:
- Under the supervision of the HOD Grants and in close collaboration with area co and technical/program team Formulate concept notes and proposals; develop context, compile and edit narrative components, ensure budget templates are shared, monitoring and compose other documents as necessary;
- Under the supervision of the HOD Grants and in close collaboration with area co and technical/program team, he/she will analyze and capitalize assessments (Rapid Needs Assessment), baselines, and field observations for needs identification.
- Under the supervision of the HOD Grants and close collaboration with area co and technical/program team, he/she will identify interventions to be presented to international/local donors when necessary.
- Assist with research on funding opportunities, and potential donors, partners, and their strategies;
Objective 3 – To support internal coordination and communication within the Action Against Hunger Nigeria mission:
- Develop internal knowledge of Action Against Hunger internal policies and reporting mechanisms; communication, advocacy, and cross-cutting policies, internal reporting APRs, situation reports, project updates, beneficiary count and technical evaluations report.
- Ensure compliance with donor visibility requirements, edit and draft human interest stories, success stories and photographs for donor reports and presentations.
- Assist the HOD Grants and Compliance and area coordinator in the development of grant portfolio summaries, project, and donor brief/updates;
- Assist to identify potential opportunities for partnerships with local and international organizations and participating in the development of agreements and vetting processes.
- Ensure comprehensive grant files are maintained up to date and are available for use in both hard and soft copy (proposals, contracts, amendments, reports, etc.).
- Facilitate the dissemination of knowledge management products, publications, factsheets;
Objective 4 – Provide strategic, technical, and coordinated support to Grants Management:
- Facilitate kick-off, review and closing meetings to ensure project objectives are being met and identify and challenges, delays or deviations from the project plan; and communicate with donors, support on any internal or external realignments as appropriate.
- Follow up with Program Managers and Technical Coordinators on Program Implementation and collection of data according to means of verification, from the kick-off meeting to contract closure, to allow pro-activeness in the monitoring of the grant and related tasks (such as ad-hoc donor requirements or extension/amendment requests).
- Under the supervision of the HOD, Grants develop grant revisions, cost extensions, budget realignments and modifications
- Facilitate training and capacity building for field teams, in particular, Program Managers and Field Coordinators on the Project Cycle Management Tools and internal reporting tools.
- Build the capacity of field staff to write and incorporate feedback on donor reports;
- Identify and communicate to program/technical, field and M&E staff gaps in reporting/data collection.
- Maintain an in-depth knowledge of Action Against Hunger internal policies and proposal guidelines for donor organizations funding Nigeria programs/projects among project managers, technical as well as operational support staff
Position Requirement
Qualifications:
- Degree and / or Master’s Degree in Humanitarian Action or any related field (International Relations, Political Science, Law, etc.)
- At least 5 years’ experience in international development, humanitarian assistance, international relations or related sector.
Skills and Experience
Essential:
- Excellent expertise in proposal and report writing, donor rules and regulations, validation procedures, coordination of processes.
- Experience in Project Cycle Management, theory of change and project implementation tools
- Strong commitment to Mission objective and general knowledge of programmatic areas (FSL, WASH, Nutrition and Social Protection)
- Ability to write donor reports and proposals in excellent English.
- At least 3 years as Grant Writer or similar (i.e. Project Officer)
- Knowledge of key institutional donors, including ECHO, USAID (FFP, OFDA), SDC, SIDA, GAC, OCHA, AECID.
- knowledge of Humanitarian principles, SPHERE project minimum standard, gender, protection, and conflict sensitivity
- Fluency in English and an additional advantage if fluent in Hausa and Kanuri
Preferred:
- Well organized, attentive to detail and ability to manage multiple tasks
- Detail-oriented, organized, and able to manage to compete for urgent requests and priorities;
- Ability to work in a multicultural context and be a team player;
- Ready and willing to travel to remote locations, remain calm and under pressure and adapt to changing circumstances.
- Proven ability to work independently under minimal guidance, pressure and tight deadlines;
- Problem solver with a work style that builds confidence in others
Minimum Gross Basic Salary
NGN 424,310 per month
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Logistics Archivist
Location: Abuja, Federal Capital Territory
Job type: Full Time
Starting date: As Soon As Possible
Direct Line Manager: Procurement Manager
Tasks and Responsibilities
Objective 1 – Implement and improve the archiving system for all other logistics issues:
- Provide an up to date archives documentation of PDs files
- Reorganize and classify in order all PDs folders
- Control each PD by verifying them for missing documents using the checklist.
- Ensure original documents existing in logistic folders (except for invoices)
- Sort out documents to take out double or triple copies
- Check all documents to ensure that the filling is correctly done and set up corrections or add missing data
- Monitoring closely all new PDs archiving and field files.
- Ensure PDs are archived serially and according to PD references for the dossiers.
Objective 2 – Create E-archiving folders:
- Request support from IT officer for the settings of this tool
- Follow up correctly guidelines from the kitlog
- Ensure that field files forwarded to him are validated (cross-check of the checklist) before any archiving (hard and soft copy)
- Make a backup for all hard copy archives.
- Processing payments for submission to finance.
- Change file details to the new Logo
Objective 3 – Reporting:
- Report weekly progress report
- Provide Work plan activities and report to supervisor
Position Requirement
Qualifications
- Bachelor’s Degree in Logistics & Supply Shain Management / any Technical field preferred.
- At least 2 years of professional experience in a similar role is preferred.
- It is desirable that experience is supported by academic study.
Skills and Experience
Essential:
- Well-organized, able to multitask, and rigorous
- Computer skills (Word, Excel, Microsoft Office)
Preferred:
- Previous experience with ACF or other NGO’s preferred
Minimum Basic Salary
NGN 109,897 per Month
Deadline: Thursday, 2nd July, 2020.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Note: Qualified women are strongly encouraged to apply.
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