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NGO / Non-Profit Associations

Job recruitment at Africa Youth Growth Foundation (AYGF)

Africa Youth Growth Foundation (AYGF) is a regional Non-Governmental Organization in Abuja for youth growth, development and empowerment, with a mission of building an African society through constructive engagement with stakeholders expand opportunities for self-development and realization among the youth.

We are recruiting to fill the position below:

Job Title: Compliance / Internal Auditor

Location: Abuja

Objective

  • The incumbent will support the Executive Director to deliver on the compliance and internal audit functions of AYGF, ensuring that all programs are fully compliant with AYGF’s and its donors’ rules and regulations.

Job Description
Internal Controls and Compliance:

  • To monitor program’s adherence to AYGF procedures and policies in relation to Supply Chain, Finance, HR and Programs as set out in relevant AYGF manuals and guidelines.
  • To be familiar with relevant donor rules and regulations in relation to Supply Chain, Finance, HR and Programs as set out in grant agreements.
  • To be aware of AYGF and donor fraud and anti-corruption policies, and lead the effective communication of these policies to staff and partners/sub-grantees.
  • To prepare, based on risk assessment, and agree with the ED an Internal Audit plan.
  • To lead on the implementation of internal audits at both the HQ and field office(s) based on the agreed Internal Audit plan, with particular emphasis on:
    • Transaction testing.
    • Cash management.
    • Float transaction testing.
    • Program trainings.
    • Asset management.
    • Atock keeping.
    • Human resources management.
    • General donor compliance.
  • To review and report on the adequacy and effectiveness of AYGF’s internal policies and procedures, assessing the extent to which these controls offer adequate protection against error, fraud and loss of all kinds.
  • To review and report on the extent to which those internal policies and procedures are complied with, including conducting walk-throughs and tests that systematically assess whether systems and controls are operating as per policies, procedures and donor regulations.
  • Where weaknesses in controls or application of controls are identified, to recommend action to remedy the situation to the ED and ensure appropriate reporting to risk owners to ensure support for remediation and also to support enterprise risk management.
  • To produce weekly activity reports to the ED. Ensure timely escalation of significant findings or knowledge/suspicions of fraud, waste, and corruption to the ED.
  • Conduct any ad-hoc internal audit and compliance investigation assignments as requested by the ED. Support AYGF staff to enhance their knowledge, understanding and consistent application of its and donor policies.
  • Document any obvious successes, useful practices, and challenge/learning areas for the purposes of institutional learning.
  • Misconduct Allegations and Investigations
  • Contribute to investigations on a case by case basis.
  • Undertake investigations of alleged fraud, waste, financial corruption, ensuring objectivity, impartiality and fairness throughout investigative processes in accordance with best practice and international investigative standards.
  • Prepare reports and ad hoc briefs pertaining to investigations in coordination.

Training and Prevention:

  • Act as focal point for AYGF and donor fraud and anti-corruption policies and lead effective communication and training of these policies to staff.
  • Coordinate and support training and workshops to AYGF staff in collaboration with SCMUL and HR on ethics and compliance.
  • Carry out regular spot checks in all AYGF field offices and, as required, sites of direct implementation.
  • Ensure a robust and comprehensive complaints mechanism is put in place to receive complaints and respond in a timely way to allegations related to fraud, waste, or corruption.

The Person
The ideal candidate should have:

  • Bachelor’s Degree in Accounting, Business Administration or Finance.
  • At least 5+ years finance experience with a minimum 3 years in Audit and Compliance.

Skills / Competencies:

  • Experience working with NGOs, in the development / humanitarian or public health sector, with knowledge of donor rules and regulation.
  • Good interpersonal and team building skills and knowledge of participatory approaches.
  • Fluency in English. Excellent oral and written communication skills.
  • Willingness to travel in remote and conflict affected areas.
  • Self-motivated, honest, highly responsible, and punctual.
  • Ability to work both independently and as part of a team.
  • Flexibility, adaptability, cultural sensitivity, sense of humor.

Job Title: Monitoring and Evaluation Officer

Location: Abuja

Objective

  • To support Monitoring, Evaluation and Learning, in particular data gathering and analysis, donor reporting and maintenance of the M&E reporting and archiving system.

Job Description

  • Support overall management of MEL system
  • Support the MEL Manager in overseeing and managing the Monitoring, Evaluation and Learning (MEL) system and strategy.
  • Assist in the coordination and maintenance of the new online system for reporting and monitoring of programmes, including testing of the system and on-going refinement as necessary.
  • Assist in the design of MEL procedures, templates and guidelines to support strong national level reporting.
  • Support the monitoring of the overall implementation of the MEL strategy and online system, identify gaps or challenges both with regards to the technical components of the M&E system, and with regards to the capacity of its users.
  • Assist in entering entry and storing of data to the monitoring database, help in maintaining this as an accessible source of information on programme activities, results and (to the extent possible) impact, and ensure data safety and protection.
  • Support capacity strengthening and training of users of MEL system Assist in the training and capacity building activities relating to MEL, through for example the creation of toolkits, and setting up webinars.
  • Provide support to regional level data capturing, analysis and quality assurance processes.
  • Support the implementation of quality assurance mechanisms and monitoring checks at regional
  • level enabling improved capturing and narration of programmatic results and impact.
  • Support monitoring, reporting and evaluation
  • Share information about reporting requirements and timelines, and follow up projects to ensure timely submission of reports.
  • Support the collection of documentation to validate reports, and carry out regular spot checks.
  • Produce high quality bi-annual progress report, with support from the HR.

The Person
The ideal candidate should have:

  • Bachelor’s Degree in relevant field;
  • 5 years+ years of experience in MEL operations preferably in an NGO environment;
  • Skills / Competencies
  • Understanding of local and international development issues.
  • Experience from working with in an NGO.
  • Good understanding of programme design, theory of change functions and logical frameworks, including links between objectives, indicators, targets and activities.
  • Extensive experience of supporting M&E strategies and systems, and writing reports.
  • Experience from data gathering and analysis.
  • Excellent writing skills.
  • Experience with archiving systems and knowledge management.

Job Title: Program Officer

Locations: Kogi & Niger

Objective
Under the supervision of the Program Manager (PM), the Program Officer performs functions related to planning, design, implementation, monitoring, evaluation and reporting of activities under assigned portfolios on projects.

Job Description

  • Assist the PM in assuring effective planning, implementation and management of assigned projects in Nigeria.
  • Assist the PM in strengthening systems for reporting on program progress against stated objectives and monitoring and evaluation frameworks, according to AYGF and the respective donor guidelines.
  • Assist the PM in the development of program strategies, subproject documents, work plans and budgets.
  • Assist the PM in the provision of programmatic assistance to local AYGF partners in implementing their sub agreements.
  • Assist the PM in capacity building efforts aimed at local Implementing Agencies (IAs).
  • Remain informed on current programs and research in the health and development field; improve skills by working closely with international prevention specialists.
  • Perform other duties as assigned.

The Person
The ideal candidate should have:

  • B.S / B.A in Public Health, Business Administration, Health Sciences, Behavioral Sciences or its recognized equivalent with 5 – 7 years of relevant experience with international development programs.
  • Or M.S / M.A Degree in Public Health, Business Administration, Health Sciences, Behavioral Sciences, reproductive health, nutrition, nursing, food sciences  or its recognized equivalent with 3 – 7 years’ relevant experience with international development programs.
  • Demonstrated success in multicultural environments is an advantage.

Skills / Competencies:

  • Knowledge of health and development programming in a developing country.
  • Basic accounting and financial management skills.
  • Working knowledge of major donor policies (Global Fund) as well as international not-for- profit organizations.
  • Sensitivity to cultural differences and understanding of the political and ethical issues surrounding health related issues.
  • Proven ability to coordinate a multi sectorial development project.
  • Ability to organize systems to monitor administrative and implementation results.
  • Report to supervisor on variances and status on regular basis.
  • Work independently with initiative to manage high volume work flow.
  • Perform detail-oriented work with a high level of accuracy.
  • Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
  • Use a computer to accurately and rapidly enter and retrieve data and information.
  • Excellent written, oral and interpersonal communication skills with ability to work as a team member.
  • Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.
  • Ability to travel a minimum of 25%.

Job Title: Procurement and Logistics Officer

Locations: Kogi and Niger

Objective

  • Responsible for monitoring stock levels and overseeing the movement of incoming and outgoing goods.

Job Description
Social Media:

  • Ensure timely preparation of monthly, quarterly and annual project procurement plans and monitor implementation;
  • Ensure full compliance of procurement activities with AYGF organisation policies and donor rules and regulations;
  • Assist the Finance Manager with establishing internal control systems;
  • Set up procurement processes, monitoring systems and mechanisms to eliminate deficiencies in procurement;
  • Review and verify all purchase orders for goods and contract services;
  • Maintain and update all procurement files and transaction matrices;
  • Identify logistical bottlenecks and propose ways to fill in gaps;
  • Direct and supervise stockroom management practices to ensure no overstocking and losses;
  • Monitor and track project asset inventories;
  • Plan, organise and lead the bid solicitation processes including drafting and issuing Requests for Quotes, developing bid evaluation criteria and guiding clients on processes.

The Person
The ideal candidate should have:

  • Bachelor’s Degree in Business Management, Administration, Procurement or an equivalent training and experience;
  • 5 years+ years of experience in managing diverse procurement and logistics operations preferably in an NGO environment;

Skills / Competencies:

  • Knowledge of local markets and vendors;
  • Strong personal, supervisory and time management skills;
  • Excellent oral and written communication skills;
  • Excellent analytical and organisational skills;
  • Excellent level of computer literacy.

Job Title: Finance & Administration (F&A) Officer

Location: Abuja

Objective

  • The Finance & Administration (F&A) Officer will be responsible for overseeing all financial project management, as well as general office services.
  • The F&A Officer will be responsible for maintaining financial integrity, preparing all financial reports efficiently in accordance with relevant financial reporting standards.

Job Description

  • Manage the accounting, finance, and administration components of programs, including petty cash funds and field office finance, accounting, and administrative activities;
  • Establish program financial management systems, procedures and controls to ensure consistency with donor requirements;
  • Coordinate monthly requests for funds to ensure the project has all necessary funds for operations, and coordinate and oversee program tendering and procurement activities;
  • Advise project staff on financial health through the provision of regular and timely financial expenditure reports;
  • Review and approve all vouchers prepared (disbursement, receipt, and general journal vouchers) for expenditures and ensure that expenses are reasonable, allowable, and allocable to the project;
  • Maintain financial controls and procedures for the management of funds;
  • Supervise project staff, consultants, and partners working in finance and administration for the project;
  • Produce budget projections, analysis, and reports for review and action by the Project Manager and ED;
  • Manage financial files and support annual audits.
  • Other duties as assigned.

The Person
The ideal candidate should have;

  • Degree in Accounting, Finance, or related field strongly preferred
  • At least 7years finance experience in donor funded projects.

Skills / Competencies:

  • Strong management, communication, and negotiation skills, and the ability to collect data from multiple partners
  • Knowledge of local financial and accounting systems preferred.
  • Knowledge of donor regulations, policies, and procedures and familiarity with grants management.

Job Title: Information & Communication Technology (ICT) Officer

Locations: Kogi & Niger

Objective

  • Under the overall supervision of the Information and Communications Technology (ICT) the successful candidate will be responsible for overseeing the implementation of Information Technology (IT) network and infrastructure projects, on relevant and effective technology to be used in accordance with AYGF’s ICT standards and policies.

Job Description

  • Lead the IT support for all programmes by organizing activities and operations of ICT staff; support recruitment of local ICT staff and oversee the implementation of ICT projects.
  • Propose, plan, design, implement and maintain an integrated mechanism for data and information management, including various in house and third-party applications across all AYGF activities to ensure most effective and efficient processes to deliver timely, accurate and reliable information for operational, monitoring and reporting purposes.
  • Manage and maintain network WAN and LAN infrastructure, desktops and associated equipment in the AYGF Offices by providing technical advice to the State office and the sub-offices to maintain compliance with AYGF standards.
  • Monitor, propose and implement all necessary modifications in compliance with the information management systems and infrastructure as per AYGF IT policies, standards and best practice for high performance, reliability and information security.
  • Coordinate with Logistic and ensure proper technical specification for purchase of IT related equipment and propose most suitable solutions including innovation, recommendations for improvement.
  • Plan and supervise the installation, operation and administration of security for the various systems and network components including virus protection and Internet security. Make sure to use innovative approaches to ensure users are educated about phishing, Password Cracking, Malwares, and etc.
  • Provide Backup and Disaster Recovery Plans for AYGF databases and Email data.
  • Carry out analysis on the ITC equipment, design and develop a replacement policy for the ITC equipment for AYGF.
  • Guide and lead the digitalization process of the AYGF filling system and propose cost-effective solutions for keeping the digital files.
  • Lead and coordinate the server less process for AYGF Abuja and sub-offices.
  • Develop and implement a ticketing system for AYGF for ITC issues and trouble shootings. Organize and administer user support services for all staff  and ensure proper response time in troubleshooting and resolving of all IT related issues.
  • Ensure AYGF  ITC standards are implemented  and in compliance with the standard ensured. Develop and implement basic ITC procedures for operating and maintenance of IT equipment and with work with the AYGF Asset tracker to properly assign the ITC equipment to users.
  • Build relationships and liaise with local IT partners, suppliers and providers.

The Person
The ideal candidate should have:

  • Master’s degree in Computer Science, Information Systems, Mathematics, Statistics, Electrical Engineering or a related field from an accredited academic institution with five years of relevant professional experience; or
  • University degree in the above fields with seven years of relevant professional experience.

Experience:

  • Progressively responsible experience in planning, design, development, implementation and maintenance of computer information systems, or related area;
  • Experience configuring and working with Microsoft Internet Information Server (IIS) and SQL Server required;
  • Extensive knowledge of Windows Active Directory and Messaging Systems;
  • Cisco devices, VPN, VoIP, MS Office, Antivirus Software and utilities; holder of CCNA and/or a Microsoft Certification a distinct advantage;
  • Knowledge of IT Service Management frameworks such as ITIL, COBIT;
  • Knowledge of Software & Systems Development Life Cycle and experience in managing applications development and/or support teams.

Skills:

  • Effective resource management skills and strategic and creative thinking;
  • Ability to prioritize tasks and strong organizational skills;
  • Ability to develop clear and concise proposals;
  • Ability to supervise and direct staff under critical and stressful situations;
  • Effective problem-solving approach, ability to work in a cross-divisional team and ability to quickly understand AYGF processes.

Job Title: Communication / Social Media Officer

Locations: (FCT) Abuja, Kogi and Niger

Objective

  • Raise the profile of AYGF, both nationally and internationally. Ensure that the branding and communication guidelines of AYGF are uniformly and consistently followed.
  • Plan and execute strategic communications (all channels) to increase engagement, visibility and voice for AYGF’s programs.

Job Description
Social Media:

  • Build engagement and manage social media profiles for AYGF to enhance voice, awareness and relevance.
  • Identify and adapt relevant social media trends to increase engagement.
  • Identify, escalate and manage issues when required with the support of colleagues
  • Ensure timely, regular and live updates on existing activities across Nigeria on our various social media platforms (Facebook, Instagram. YouTube and Twitter)
  • Engage in social media outreach activities and devise social media toolkits and tweet sheets based on the priorities identified.
  • Work closely with team members on the production and dissemination of materials for print / online / voice / visual.

Information and Communications:

  • Lead on information and communication flows between programs and a variety of internal and external stakeholders;
  • Produce communications and information materials, such as, brochures, info graphics, project/programme profiles, videos and newsletters etc; to build project visibility and engagement with AYGF members, HQ, partners and relevant stakeholders to support programmes, advocacy and programmes;
  • Produce accurate, clear and consistent information and communication outputs relating to emergency situation, campaigns and AYGF’s response and programmes – including key messages, Q&A’s, briefings and factsheets;
  • Oversee the production of community-facing communications materials to support programmes;
  • Work with the Knowledge Management focal person on the production of compelling photo stories, case studies and audio-visual materials from the field to highlight AYGF`s work, including the commissioning of photography and film when required and in line with AYGF policies and procedures
  • Tailor communication styles to different audiences with responsibility for ensuring terminology, branding and visibility in all materials, and ensure that AYGF’s mandate as an impartial, neutral and humanitarian organisation is imparted in all communications;
  • Successfully promoting and strengthening the profile of AYGF in Nigeria through the social media and other exhibition opportunities
  • Work with celebrities and social media influencers to engage strategic audiences
  • Evaluate results and impact of communications activities
  • Ensure that relevant programs have communication plans, oversee and support the implementation of communications plans;
  • Build the capacity of partner organizations’ for communications, as well as ensuring any joint communications projects are in-line with AYGF policies and standards, including branding and visibility;

Building and maintaining effective relationships:

  • Sourcing out Celebrities with high presence on Social Media and engaging them for strategic communications.
  • Improve internal communications at all levels and ensure updates are produced and circulated highlighting successes and sharing best practices.

The Person
The ideal candidate should have:

  • Degree in Communication, Journalism or Public Relations from a recognized higher educational institution
  • 4-7 years’+ work experience, preferably in similar positions in NGOs in Nigeria
  • Proven experience of developing and managing the production of communications materials for NGOs or other similar organisations.

Skills / Competencies:

  • Can produce accurate, clear and consistent information and communication outputs relating to both programme support and humanitarian situation – including key messages, Q&A’s and factsheets, case studies, press releases, media statements, briefs etc.;
  • Evidence of excellent English verbal and written communication skills for a wide range of different audiences including donors, partners and the ‘general public’. Ability to strategically target a wide-range of audiences is essential.
  • Excellent relationship building skills;
  • Creativity and desire to learn
  • The ability to deliver in high-pressure situations, with changing deadlines and priorities;
  • Experience in leading information and communication flows between a variety of internal and external stakeholders;
  • Ability to gather case studies, testimonies and information on different programmes. Excellent IT skills, especially in PowerPoint, SharePoint, social media analytics, and experience with design softwares such as Photoshop is an advantage;
  • Ability to maintain confidentiality and discretion. Politically and culturally sensitive with qualities of patience, tact and diplomacy;
  • An initiative-taking, proactive, inspiring attitude with the ability to manage and prioritise an unpredictable workload and solve problems quickly with limited support;
  • Ability to fact check, proofread, edit and draft materials;
  • The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
  • Commitment and interest in AYGF’s mission, vision and values. In particular, a good understanding of AYGF mandate and child focus and an ability to ensure this continues to underpin our support.

Deadline: 29th March, 2021.

How to Apply
Interested and qualified candidates should send their Applications, with a Cover Letter not more than one page specifying motivation for the application and addressed to “The Human Resource Manager, Africa Youth Growth Foundation (AYGF)”, to: admin@aygf.org using the Job Title as the subject of the mail.

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