Categories
International / Multinational

Employment Opportunities at the U.S. Embassy

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title: USAID Administrative Management Assistant

Announcement Number: Abuja-2021-049
Location: Abuja
Series/Grade: LE – 4005 8
Work Schedule: Full-time – Work Schedule is 40hrs per week
Promotion Potential: LE-8

Overview

  • Hiring Path: Open to the public
  • Who May Apply/Clarification From the Agency:
    • For definitions use URL www.usaid.gov/ads/policy/glossary
    • Current Mission Nigeria Employees only
  • Security Clearance Required: Public Trust – Background Investigation
  • Appointment Type: Permanent
  • Appointment Type Details:
  • Five (5) years renewable, estimated to start on or after August 2021

Marketing Statement:

  • USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world. Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance.
  • We operate in the following regions of the world: Afghanistan and Pakistan, Africa (all of Africa), Asia, Europe and Eurasia, Latin America and the Caribbean and the Middle East.

For more information about USAID, visit http://www.usaid.gov

Summary

  • The Administrative Management Assistant performs a variety of office management, operational, and administrative services in support of the overall Executive Office functions and serves as the office management specialist to the Supervisory Executive Officer.
  • The incumbent is responsible for the efficient management of the daily schedule of the Executive Officers ensuring that business appointments and commitments are efficiently and effectively fulfilled.

Duties
Operational support: 55%

  • The incumbent coordinates logistical planning and implementation of designated Mission wide programs and special events.
  • Creates a database of service providers, venues, and contacts to facilitate smooth, efficient, and successful realization of designated events. Serves as the main POC for event setup and coordination.
  • Provides the necessary oversight and control over vendors selected to provide services at designated events.
  • Participates in drafting Scopes of Work (SOW) for the Mission’s special events and programs. Designs and develops documentation required for successful event planning (e.g. checklists) and implementation. Estimates and prepares budgets and drafts budget notes, and creates a final report detailing the event planning, outcome, and financial requirements.
  • The incumbent researches and interprets ADS, AIDAR, FAM and FAR and other relevant USG policies and regulations to provide accurate, up to date policy authority references for EXO functions.
  • This research supports travel, procurement and general service operations requiring clarity on authorization parameters and/or for file documentation.
  • The incumbent directly supervises CCN Roving Secretaries. Provides direction, mentorship, and on-the-job training (OJT) for achieving full level administrative support service mastery. Develops an Individual Development Plan for the Roving Secretary to ensure his/her professional success.
  • The incumbent manages the coverage support provided by the Roving Secretary to ensure equitable coverage is provided to all clients.
  • Requests 360 performance input from serviced offices which is then used for the annual employee performance assessment as well as to inform the preparation of employee’s training and development plans.

Office management and administrative duties: 35%

  • Transmits instructions on behalf of the Supervisory Executive Officer to staff members, follows-up with staff members to ensure that commitments are met, and keeps the S/EXO informed of current plans and activities.
  • Tracks important documents, particularly those requiring urgent attention, to assure they are properly assigned for action and that concerned action offices are engaged. The incumbent maintains control of all EXO correspondence, mail, and documents, and establishes and maintains computerized tracking systems to track EXO actions.
  • Independently drafts correspondence for approval and responds to routine correspondence within area of authority.
  • Prepares official correspondence for EXO signature, and arranges for prompt delivery of correspondence. Screens and prioritizes received mail ensuring that the EXO can deal with matters that require his/her personal attention.
  • Maintains a superior knowledge of English grammar, spelling, punctuation, formatting, and diplomatic protocol requirements.
  • Eliminates typographical and grammatical errors from outgoing correspondence, ensures conformance with the Agency and Mission formatting procedures and special instructions, and reviews to ensure that all relevant information is included.
  • The position serves as central repository and custodian for USAID/Nigeria policy and procedural documents such as Mission Orders (MO). Participates in annual review of MOs for continued necessity, compliance with related regulation revisions and for any needed revisions related to changes at the Mission. Mission Orders are policy documents and as such the editing rights and authorization to update are limited to the incumbent’s position only.
  • The incumbent maintains and upkeeps the list of current MOs, ensures that updated MOs are uploaded on the Mission intranet, and maintains hard copies in binders for backup.
  • During the new employee check-in process, the incumbent provides orientation to new staff on MOs. Using standard guidelines and in conjunction with other staff, the incumbent finalizes policy documents such as Mission Orders, Mission Notices, and updates existing notices ensuring accuracy, timeliness, and completeness of all documents.

Files and records management: 10%

  •  Serves as the main file custodian for the Executive Office. Using standards set by USAID/W, establishes, and maintains working and subject files, following the Records and Management regulations.
  • The files are labeled with appropriate information of the file name, fiscal year and description. Following the disposition schedule ADS Chapter 502, and in liaison with the C&R team lead, the incumbent is responsible for archiving and/or retiring closed files.
  • Prepares and upkeeps the file index list to facilitate timely retrieval of information required for decision making as well as storage of documents.

Qualifications and Evaluations
Requirements:

  • Physical Demands: The work requested does not involve undue physical demands.

Education Requirements:

  • Minimum of a 2 years College / University Studies Education qualification in Public or Business Administration, Social Sciences or Office Management is required.

Evaluations:

  • Applicants who clearly meet the minimum Education, Experience and basic eligibility requirements will be further evaluated based on scoring of the Evaluation Factors listed below. The highest-ranking applicants may be selected for an interview.
    • Knowledge: 10 points
    • Skills and abilities: 10 points
    • Communication and Language skills: 10 points
    • Interview Performance: 70 points
  • Applications that do not meet the required minimum qualifications will not be scored. Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application. USAID reserves the right to conduct interviews with the top ranked short-listed candidates. If the interview is conducted, the interview will be one of the determining factors in the final selection.
  • Reference checks will be made only for the successful candidate. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the application letter.
  • USAID is an Equal Opportunity Employer: All qualified candidates will be considered regardless of age, race, color, sex, creed, national origin, lawful political affiliation, non-disqualifying handicap, marital status, sexual orientation, affiliation with an employee organization, or other non-merit factor. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

Prior Work Experience:

  • A minimum of three (3) years of experience as an office manager, event planner, administrative/executive/general services assistant, or secretary working in an international organization, non-governmental, or government agency in an English-speaking environment is required.
  • Experience in procurement, general services, and records management is required.

Job Knowledge:

  • Above-average competency and knowledge of personal computer operations and Microsoft Office Suite and associated functionality of calendar scheduling. An understanding of the social mores of the country, a good knowledge of local vendors, venues, and social event organizing.
  • Must possess a thorough understanding of principles, techniques, procedures, and practices of secretarial and office administration is required.
  • Good knowledge and understanding of USG procedures and regulations pertaining to general management and administration, the communications and records program, and USG development programs and policies.
  • Good understanding of Department of State and GoN organization, operations, and protocol requirements.
  • Must also have good working knowledge of USG mail handling procedures, instructions and of organization, functions, personnel, and practices.

Skills and Abilities:

  • The incumbent must have advanced data collection, analysis, and presentation and communication skills.
  • The ability to obtain, evaluate and interpret factual data and prepare precise, accurate and complete reports is required.
  • Ability to work effectively in a team environment and proactively work to achieve consensus on policy, project and administrative matters is required.
  • Strong computer skills and knowledge of software program applications authorized for USG use or its equivalent, such as Word, Excel, PowerPoint, and word processing programs are a must.
  • Must be a self-starter and have proven ability to work independently with a wide variety of individuals.
  • Must be able to maintain good work relationship with colleagues, to work harmoniously for several officers simultaneously, to receive visitors to the office and provide information or direction to personnel.
  • Skill to analyze and develop budgets and conduct basic financial analysis is required as is the ability to organize work and meet deadlines and exercise discretion when dealing with delicate or personal information.

Language Proficiency:

  • Level IV (fluent) speaking/reading/writing in English Language is required.
  • Level IV (fluent) speaking/reading/writing in one Nigerian Local Language is required.

Benefits and Other Info

Benefits
Agency Benefits:

  • As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

Benefits:

  • Health Insurance
  • Annual Salary Increase (if applicable)
  • Annual and Sick leave
  • Annual Bonus

Allowances (as applicable):

  • Transportation Allowance
  • Meal Allowance
  • Miscellaneous Allowance
  • Housing Allowance

Other Information:

  • USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
  • Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms
  • Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs
  • Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See https://www.oge.gov/web/oge.nsf/OGE%20Regulations
  • PSC Ombudsman: The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman. The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

Taxes:

  • The Mission emphasize to its employees of the fact that they are obliged to observe Nigerian Laws, including those concerning income and related tax obligations.
  • Payment of such taxes is a matter between the individual employee and the Nigerian Government.
  • In the absence of a specific international agreement, the U.S. Government will not withhold local taxes from an employee’s salary.

Salary
NGN8,664,538 annually.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Dispatcher

Announcement Number: Abuja-2021-048
Location: Abuja
Series / Grade: LE – 1010 5
Hiring Agency: Embassy Abuja
Work Schedule: Full-time – 48 hours per week
Promotion Potential: LE-5

Overview

  • Hiring Path: Open to the public
  • Who May Apply/Clarification From the Agency: For USEFM – FP is 09. Actual FP salary determined by Washington D.C. / All Interested Applicants / All Sources
  • Security Clearance Required: Public Trust – Background Investigation
  • Appointment Type: Permanent
  • Appointment Type Details: Indefinite subject to successful completion of probationary period

Marketing Statement:

  • We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary

  • The work schedule for this position is: Full Time (48 hours per week)
  • Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Duties

  • Basic Function of the Position – Incumbent works in Motor Pool unit of the General Services Office (GSO).
  • S/he schedules all transportation for post personnel and official visitors.
  • Schedules work shifts, shuttles, emergency transportation and other trips to meet all transportation needs and ensure efficient operations.
  • Able to instruct drivers and inspect for driver and vehicle appearances.  Communicates clearly by phone, radio, in emails and in person.

Qualifications and Evaluations
Requirements:

  • Experience: Minimum of two (2) years of motor vehicle dispatcher or fleet management experience is required.
  • Job Knowledge: Good knowledge of Nigerian traffic laws and regulations is required, as well as a thorough knowledge of Nigerian streets, traffic patterns, and commonly-visited locations.

Education Requirements:

  • Completion of Secondary School or High School Diploma is required.

Evaluations:

  • This may be tested. Please specify in your application your level of proficiency in the language listed.
  • Language:  Level III (Good working knowledge) Speaking/Reading/Writing in English
  • Skills And Abilities: A valid Nigerian driver’s license is required. Strong leadership, technical,and administrative skills. Basic keyboard skills and skills in Microsoft Word, Excel, and Outlook applications are required.

Qualifications:

  • All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:

  • Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
  • For EFMs, benefits should be discussed with the Human Resources Office.
  • The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

  • Hiring Preference Selection Process:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

  • AEFM / USEFM who is a preference-eligible U.S. Veteran*
  • AEFM / USEFM
  • FS on LWOP and CS with reemployment rights **

Important

  • Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
  • ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
  • For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Salary
NGN4,382,748 / USD $30,414 / Year.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Office Management Assistant – U.S. Citizen Eligible Family Members (USEFMs)

Announcement Number: Abuja-2021-051
Location: Abuja
Hiring Agency: Embassy Abuja
Series / Grade: FP – 0120 8
Promotion Potential: FP-8
Work Schedule: Full-time – 40 hours per week

Overview

  • Hiring Path: Open to the public
  • Who May Apply/Clarification From the Agency:
    • For USEFM – FP is 08.  Actual FP salary determined by Washington D.C
    • U.S. Citizen Eligible Family Members (USEFMs) – All Agencies
  • Security Clearance Required: Top Secret
  • Appointment Type: Temporary
  • Appointment Type Details: Definite not to Exceed (5 years)

Summary

  • The work schedule for this position is: Full Time (40 hours per week)
  • Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
  • Supervisory Position: No
  • Relocation Expenses Reimbursed: No
  • Travel Required: Not Required

Duties

  • The incumbent performs clerical and administrative duties as the Office Management Assistant (OMA) for the Regional Security Office (RSO) pertaining to a multitude of RSO administrative items, both classified and unclassified.
  • The incumbent will need to work independently and possess strong communication skills as the incumbent will be in contact with many diverse individuals on a daily basis.
  • Incumbent will require unescorted access to the Control Access Area (CAA) and a Secret security clearance for most posts, although a Top Secret clearance may be required in certain instances where Post requires it.

Qualifications and Evaluations
Requirements
Education Requirements:

  • Completion of high school is required.

Experience:

  • Two (2) years of administrative experience which would include some of the following types of administrative duties: filing, scanning, scheduling appointments/meetings, maintaining calendars, ordering office supplies, making travel arrangements, and receiving telephone calls is required.

Evaluations:

  • This may be tested.

Language:

  • Fluent Speaking/Reading/Writing of English is required.

Equal Employment Opportunity (EEO):

  • The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

  • All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits
Agency Benefits:

  • Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
  • For EFMs, benefits should be discussed with the Human Resources Office.
  • The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

  • Hiring Preference Selection Process:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.
  • Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

  • AEFM / USEFM who is a preference-eligible U.S. Veteran*
  • AEFM / USEFM
  • FS on LWOP and CS with reemployment rights **

* Important

  • Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
  • ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
  • For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

Salary
USD $34,021

Deadline: 26th April, 2021.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Important Information

  • All candidates must be able to obtain and hold a Top Secret clearance.
  • To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

  • In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.
  • Copy of Orders/Assignment Notification (or equivalent)
  • Degree with transcript
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)

Next Steps:

  • Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
  • For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
  • Thank you for your application and your interest in working at the U.S. Mission in Abuja, Nigeria.
  • For More Info: HR Section 09-461-4000; AbujaHROEFM@state.gov

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