StreSERT Services Limited is a professional and dynamic business support Services Company established to offer quality Outsourcing services to corporate organizations.
Job Title: School Secretary
Our client, a reputable co-educational nursery and primary school at Ikoyi is looking to hire an experienced School Secretary immediately.
Job Location: Ikoyi, Lagos
Job summary: To perform a variety of secretarial, clerical and administrative duties in support of the operation of the school including the proprietress, principal, staff, students and parents.
Responsibilities
Filing systems and database management
- Set up and maintain filing systems for students and staff – paper and electronic
- Create, maintain and enter information into databases
- Locate and attach appropriate files to incoming correspondence requiring a response
- Locate and provide data as requested
Student and staff attendance
- Track student and staff attendance
- Notify parents of student absences
- Process and track staff leave requests
- Coordinate substitute personnel for absent staff members
- Keep accurate staff and student attendance records and submit reports as required
School processes and procedures
- Manage school processes and procedures to ensure compliance with school regulations
- Meet with new students and parents to complete registration and orientation process
- Provide school-specific administrative support processes such as student services, locker assignments, activity forms
- Maintain disciplinary tracking systems and files in accordance with regulations
- Coordinate and monitor safety procedures for the purpose of ensuring safety of students and staff
Schedules and calendars
- Schedule and confirm appointments for staff members
- Maintain appointment and event calendars
- Coordinate meetings and events
Financial duties
- Prepare and submit bills for payment
- Process purchase orders and verify invoices
- Prepare and process accounts payable
- Track expenditure for budget purposes
- Receipt and deposit all monies collected from staff
- Manage payroll functions including maintaining timekeeping records and processing and submitting payroll
Reports
- Gather and collate information to prepare data-related reports
- Provide staff and stakeholders with accurate information regarding school operations
- Produce reports in compliance with legal and administrative requirements
Communications
- Operate electronic mail systems and coordinate the flow of information internally and externally
- Prepare and distribute appropriate communications including newsletters, emails and announcements
- Prepare a variety of documents including correspondence, agendas, event programs, reports, schedules and calendars
- Compose, type and distribute minutes of meetings
Front desk duties
- Serve as a central information point to the public, students and staff regarding school-related matters and procedures
- Answer incoming calls, provide information, direct calls where necessary and take messages
- Greet visitors, handle inquiries and direct visitors to the appropriate destination
- Read, sort and distribute incoming school mail
Equipment and inventory
- Operate office equipment including fax machines, copiers, scanners, printers
- Maintain office equipment in good working condition
- Track inventory and order supplies
Education and Experience
- A graduate of Secretarial Administration/Office Management
- At least three (3) years’ secretarial experience from a well-structured school
- Working knowledge of relevant electronic applications including Microsoft Office Suite
- Knowledge of current office operations and procedures
- Working knowledge of standard office equipment
- Proficient in spelling, punctuation, grammar and other English language skills
- Proven experience of producing communications and documents
- Knowledge of school policies and procedures
Salary:
- Attractive and negotiable
How to Apply:
Interested and qualified candidates should forward CVs to ‘recruitment@stresertservices.com’ using ‘FST-SC’ as subject of the mail before October 20, 2021
Leave a Reply