Facility Manager at KyDAL Office Point (KOP)

KyDAL Office Point (KOP) is a world-class organization that offers a wide range of solutions for effective and high performance of co-operate setups. We offer tangible supplies for smooth and effective office operations as well as strategic support for high performance and maximum output of personnel by delivering best-practice HRM systems and training solutions. Our customized solutions are focused on helping organizations optimize the potential of their people – their Primary Asset while providing work tools that maximize output and productivity.

We are recruiting to fill the position below:

Job Title: Facility Manager

Location: Ibadan, Oyo
Employment Type: Full-time

Job Functions and Responsibilities

  • Building & Facilities
  • Cars
  • Projects
  • Personnel
  • Reports & budgeting

Building and Facilities:
With the input of the Maintenance Manager and other parties required, the FM will be responsible for the development, communication and ensuring compliance to the following policies:

  • Our client facilities procedures and policies for:
    • For daily opening and closure of all school buildings and rooms
    • For request of repairs and purchase of facilities materials
    • For reporting damage or careless use of facilities
    • For generator usage
  • Creating a maintenance and repair schedule log for AC’s, plumbing and water systems, generators in all buildings.
  • Ensure that every room has a lock and key and provide a well labeled and organized storage for all extra keys to each room for each building.
  • Develop a location specific inventory of all furniture, and other gadgets in each room for each building.
  • Create a log system to receive written requests and complaints for each building
  • Create a daily routine checklist for each building.
  • Ensure each building has safety exit points, fire extinguishers are serviced and every room is safe for occupants [e.g. no naked wire showing, etc.].
  • Ensure fire alarm systems are working and the school undergoes a fire and lock down drill each semester
  • Liaising with Crisis Management Team, review and communicate procedure for lock down of all buildings in cases of danger or emergencies
  • Submit written monthly report statements providing feedback on facilities maintenance and repairs, cost, challenges and suggestions.
  • Reports should be submitted to the Head of School by the 3rd of the new month.
  • Perform other duties assigned by your supervisor.
  • Residential Building:
    • Provide policy and procedures documents on reporting damages and request for campus residence.
    • Develop a location specific inventory of all school facilities in residential buildings and in storage, showing facility cycle (purchase date, repair dates and possible date for a replacement).
    • Create maintenance and repair schedules for all facilities provided for campus residence: AC’s, fridge, microwave, electric kettles etc.
    • Create a log system to receive written requests and complaints from residents.
  • Cleaning:
    • In collaboration with the Maintenance Manager, ensure the daily checklist of cleaning is signed
    • Develop procedure to ensure the cleaner for every building has turned off all water taps, lights, ac’s and locked every room before leaving.

Cars:
In collaboration with Maintenance Manager:

  • Ensure all cars are serviced as when due.
  • Ensure car papers are renewed as when due.
  • Ensure school buses are washed daily [when in use].
  • Ensure assigned cars to residents are kept clean [washed at least once a week].
  • Damages or accidents to cars are recorded and reported to the Head of School.
  • Provide a log system for driver’s to ensure daily/weekly routine check for buses.

Projects:
The FM will be responsible for supervision of all construction projects embarked by the school. This entails both minor and major projects:

  • Minor projects Entails:
    • Repainting of buildings
    • Expansion of rooms
  • Major projects entails:
    • New building construction
    • Buildings renovations

Reports & Budgeting:

  • The FM will ensure that as much as possible, a budget [or rough estimate] of total cost of the project is submitted for approval to the Head of School and CFO before commencement.
  • The FM will ensure all quotations are negotiated and are at lowest possible price without compromising standard.
  • Workmen bills will only be paid after FM has approved that work has been completed and meets expectations.
  • FM will liaise with the accounts department on all projects for payment periods to give room for proper planning.
  • Final cost, suggestions and comments on all projects should be submitted to the
  • CFO once the project has been completed. Report can be included with the monthly

Remuneration
N250,000 – N270,000 Monthly.

Deadline: 22nd November, 2023.

How to Apply
Interested and qualified candidates should send their CV to: info@kydalofficepoint.com using the Job Title as the subject of the mail.


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