Office Assistant – Printing Press at Design Synchrony

Design Synchrony helps to create more time for “Key Activities” by handling the important yet generic tasks for businesses. We want to free up time for more brainstorming sessions, growth, and increased bottom line. Tasks like: Branding, UI/UX, Website design/development and management, Printing, Graphics and Social media management.

We are recruiting to fill the position below:

Job Title: Office Assistant – Printing Press

Location: Shomolu – Bariga, Lagos
Employment Type: Full-time

Responsibilities

• Administrative Support: Provide general administrative assistance, including managing phone calls, emails, and office correspondence.
• Customer Interaction: Interact with customers, addressing inquiries, taking orders, and ensuring excellent customer service.
• Order Processing: Manage order processing tasks, including data entry, order tracking, and coordinating with production teams.
• Filing and Organizing: Maintain organized filing systems for documents, invoices, and customer records.
• Inventory Management: Monitor and track office supplies, ensuring adequate stock levels and facilitating reorders as needed.
• Scheduling and Coordination: Assist in scheduling appointments, meetings, and coordinating with various departments for efficient workflow.
• Billing and Invoicing: Assist in preparing invoices, tracking payments, and supporting financial record-keeping.
• Quality Control Assistance: Collaborate with production teams to ensure quality standards are met and orders are completed accurately.
• Office Maintenance: Oversee general office upkeep, liaising with maintenance staff for repairs and improvements.
• Technology Assistance: Provide basic technical support for office equipment and software, escalating issues when necessary.
• This role plays a crucial part in maintaining smooth office operations within a printing press environment, ensuring customer satisfaction and efficient workflow.

Requirements

• Candidates should possess relevant qualifications and work experience.
• Organizational Skills: Ability to manage multiple tasks efficiently and maintain a well-organized workspace.
• Communication Skills: Clear and effective communication with customers and internal teams.
• Detail-Oriented: Keen attention to detail to ensure accuracy in order processing and record-keeping.
• Customer Service Focus: A friendly and customer-oriented approach when dealing with inquiries and orders.
• Tech Proficiency: Basic proficiency in office software and ability to learn specific printing software/systems.
• Adaptability: Ability to adapt to a fast-paced environment and handle changing priorities.
• Team Collaboration: Willingness to collaborate with colleagues from different departments for seamless operations.

Deadline: 31st December, 2023.

Method of Application
Interested and qualified candidates should send their Resume to: designsync.recruit@gmail.com using the Job Title as the subject of the mail.