Executive Assistant at JOPStudios

JOPStudios, a Photography and Cinematography services company, is recruiting to fill the position below:

Job Title: Executive Assistant

Location: Nigeria
Employment Type: Full-time
Work Hours: 11am to 8pm Canada time

Job Description

We are looking for a resourceful and agile Executive Assistant to provide comprehensive support to the Lead Photographer at JOPStudios.
The role demands exceptional organizational skills and the ability to manage a diverse and demanding workload.
The ideal candidate should be capable of navigating the complexities of supporting a globally engaged executive, adept at handling confidential matters, and skilled in balancing professional and personal responsibilities.

Key Responsibilities

Personal Brand Management: Oversee the management of Lead Photographer’s personal brand and online presence.
Calendar Management: Manage the Lead Photographer’s calendar, appointments, and photoshoot schedules. Ensure efficient time and project management.
Draft and Documents Management: Prepare drafts for training sessions and presentations, ensuring alignment with the Lead Photographer’s tone and style.
Communication Management: Handle communication, emails, and phone calls on behalf of the Lead Photographer. Collaborate with internal teams to facilitate smooth communication and information flow.
Photoshoot and Travel Coordination: Arrange and coordinate travel arrangements and accommodations for photoshoots or events. Prepare materials for photoshoots and ensure equipment readiness.
Team Collaboration: Act as a liaison between the Lead Photographer, team members, and clients.
General Administrative Support: Provide administrative support and handle personal tasks to optimize the Lead Photographer’s time for creative work. Assist in basic photo editing tasks and other administrative duties.
Confidentiality: Maintain a high level of confidentiality and professionalism in handling sensitive information.

Requirements

Minimum of HND / Bachelor’s Degree in Social Sciences or related field.
At least Three (3) years of proven experience as an Executive Assistant, ideally in a similar high-profile environment.
Excellent verbal and written communication skills.
Highly Proficient in multitasking and prioritizing tasks efficiently.
Experience with project management tools (e.g. Monday.com, Asana, Trello) to coordinate tasks and schedules.
Highly Proficient in using calendar applications to schedule and coordinate appointments.
High Proficiency in MS Office Tools (Word, Excel, and PowerPoint) for document creation and data management.
Flexible and adaptable, able to work in a dynamic and remote work environment.
Familiarity with email management platforms and virtual communication tools (e.g. Google Workspace, Zoom, Slack).
Proficient in Basic Design/ Presentation Software: Basic knowledge of Canva for minor proposal and design tasks.
Familiarity with tools that automate repetitive tasks, enhancing productivity.
Basic ChatGPT prompt skills.
High level of discretion and confidentiality.

Qualities We are looking for:

Organizational Skills: Ability to manage schedules, appointments, and tasks efficiently.
Adaptability: Readiness to handle a variety of tasks and situations in a dynamic environment.
Communication Skills: Clear and effective communication, both written and verbal.
Attention to Detail: Thoroughness in handling various responsibilities with precision.
Task Management: Ability to multitask and manage different documents, meetings and assignments at the same time.
Proactiveness: Anticipate needs and take initiative to support the Lead Photographer.
Tech-Savvy: Proficiency in using various office software, communication tools, and project management platforms.
Discretion: High level of professionalism and ability to handle sensitive information confidentially.

What We Offer

Deadline: 26th February 2024.

Method of Application
Interested and qualified candidates should:
Click here to apply online

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