Document Controller at Efab Properties Limited

Efab Properties Limited is a foremost Estate Developer with its base in Abuja and have extended services to various states within the country. Our focus is promoting “A family, A roof” over the thirty six (36) states of the country. Paramount in our mind at Efab is an intense desire to reach out with the totality of our know-how in real estate and solve the housing needs of all classes of Nigerians in a responsible manner, befitting a responsible entity.

We are recruiting to fill the position below:

Job Title: Document Controller

Location: Abuja (FCT)
Employment Type: Full-time

Job Description
The roles and responsibilities of this include but not limited to:

  • Oversee the organization, classification, and indexing of all company documents, both electronic and physical, to ensure easy retrieval and reference.
  • Maintain a centralized document management system, ensuring documents are accurately labeled, versioned, and archived appropriately.
  • Collaborate with cross-functional teams to collect, review, and approve documents, ensuring they adhere to company standards and regulatory requirements.
  • Coordinate document reviews and approvals, tracking the progress and maintaining clear communication with stakeholders.
  • Controlling the flow of documents within and outside the organization
  • Ensure documents are regularly updated and obsolete versions are removed, preventing confusion and maintaining data integrity.
  • Assist in conducting audits to ensure the accuracy and completeness of document records.
  • Train new employees on document control procedures and provide ongoing support to ensure adherence to established guidelines.
  • Generate reports and metrics related to document control activities for management review.
  • Monitor and enforce document control procedures to maintain consistency, accuracy, and compliance throughout the organization.
  • Documents handling and storage.
  • Appropriate filling and archiving of official documents
  • Retrieving filled documents for reference purposes
  • Documents database management
  • Ensuring accuracy and updating of documents
  • Stay updated on industry best practices and trends related to document control and propose improvements to enhance efficiency.

Qualifications and Requirements

  • Possess a B.Sc / HND in Library Management or related courses
  • Have 3-5 years of proven experience
  • Ability to manage and maintain databases using different information technology management systems
  • Microsoft Office suite skills
  • Ability to communicate effectively with team members
  • Possess a high degree of confidentiality
  • Excellent attention to detail with strong organisational skills.
  • Possess analytical and Time Management skills

 

How to Apply
Interested and qualified candidates should send their Resume to: efab.hrm@gmail.com using the Job Title as the subject of the mail

Application Deadline  15th March, 2024.


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