Our client is an international Security, Risk management and Support services group that identifies and manages risk for reputable organisations globally.
Job Title: Account/Office Manager
MAIN JOB TASKSAND RESPONSIBILITIES
ACCOUNTING
§ Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
§ Ensure an accurate and timely monthly, quarterly and year end close.
§ Ensure the timely reporting of all monthly financial information.
§ Assist the Controller in the daily banking requirements.
§ Ensure the accurate and timely processing of positive pay transactions.
§ Ensure the monthly and quarterly Bank Compliance activities are performed in a timely and accurate manner.
§ Supports budget and forecasting activities.
§ Collaborates with the other finance department managers to support overall department goals and objectives.
§ Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
§ Advises staff regarding the handling of non-routine reporting transactions.
§ Responds to inquiries from the Director of Finance, Controller, and other finance and firm wide managers regarding financial results, special reporting requests andthe like.
§ Work with the Controller to ensure a clean and timely year end audit.
§ Supervise the general ledger group to ensure all financial reporting deadlines are met.
§ Assist in development and implementation of new procedures and features to enhance the work flow of the department.
§ Work with each direct report to establish goals and objectives for each year andmonitor and advice on the progress to enhance the professional development ofstaff.
§ Suppor tController with special projects and workflow process improvements.
OFFICE OPERATIONS
§ Assignand monitor clerical, administrative and secretarial responsibilities and tasksamong office staff.
§ Ensurefiling systems are maintained and current.
§ Establishand monitor procedures for record keeping.
§ Ensuresecurity, integrity and confidentiality of data.
§ Allocateavailable resources to enable successful task performance.
§ Co-ordinateoffice staff activities to ensure maximum efficiency.
§ Designand implement filing systems.
§ Overseeadherence to office policies and procedures.
§ Analyseand monitor internal processes.
§ Implementprocedural and policy changes to improve operational efficiency.
§ Prepareoperational reports and schedules to ensure efficiency.
§ Monitorand maintain office supplies inventory.
§ Reviewand approve office supply acquisitions.
§ Manageinternal staff relations.
§ Maintaina safe and secure working environment.
§ Providetraining to new and existing staff as needed.
§ Handlepersonnel issues relating to staff conflicts, absenteeism, performance issues,etc.
Education and Experience
§ Knowledgeof business and management principles.
§ Computerskills and knowledge of office/Account software packages.
§ BSCAccounting; and or Affiliate of Chartered Accountant would be an addedadvantage.
ative and supervisory experience
§ Knowledgeof accounting, data and administrative management practices and procedures.
§ Knowledgeof clerical practices and procedures.
COMPENSATION: Highly Attractive
How to Apply
Forward a copy of your resume to jobtrain@es-africa.com.
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